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Records Schedule: Academic Records

List of Schedules

Schedule Number Record Series
510 Accreditation Records
520 Course Bulletins and Catalogs
530 Class Schedules
540 Course Materials
550 Theses, Dissertations, and Capstone Projects

Warning

Do not follow this records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Accreditation Records
510
These records document the institutional accreditation process for Tufts by various accrediting bodies. These records include but are not limited to self-evaluation reports; final reports sent to the accreditation organization; statistical data; working papers; evaluation report; and related documentation and correspondence.

Record Holder Retention Period Disposition
Official Copy Office or Department managing accreditation process Permanent Transfer to Digital Collections and Archives
Unofficial Copy NA NA NA

Notes The accreditation process produces a broad range of documents, many of them drafts and extra copies. Consult with the Digital Collections and Archives about which accreditation documents to transfer and preserve.
References University Records Policy
Approved Digital Collections and Archives
Effective Date 1998-07-01
Updated 2008-08-14


Course Bulletins and Catalogs
520
These publications documents the courses offered by schools, departments, and programs.

Record Holder Retention Period Disposition
Official Copy School Registrar’s Office

Academic Departments or Programs

Permanent Transfer to Digital Collections and Archives
Unofficial Copy NA NA NA

Notes Academic departments and programs sometimes produce course description booklets that supplement school bulletins. Those booklets have enduring value and should be transferred to the Digital Collections and Archives.
References University Records Policy
Approved Digital Collections and Archives
Effective Date 1998-12-01
Updated 2008-08-14


Class Schedules
530
These publications document schools, departments, and programs’ schedule of classes. This series may include but is not limited to: the final edition of the schedule of classes booklet, requests from departments for class offerings, requests for class changes, working papers, and related documentation and correspondence.

Record Holder Retention Period Disposition
Official Copy School Registrar’s Office

Academic Departments or Programs

Published Class Schedules: Permanent

Documents Supporting Schedule Creation: Retain until no longer needed

Published Class Schedules: Transfer to Digital Collections and Archives

Documents Supporting Schedule Creation: Confidential Destruction

Unofficial Copy NA NA NA

Notes Academic departments and programs sometimes produce course schedules that supplement school schedules. Those department and program schedules have enduring value and should be transferred to the Digital Collections and Archives. Departments, programs and registrars’ offices create a variety of documents to produce course schedules. These documents include requests from departments for class offerings, requests for class changes, working papers, and related documentation and correspondence.
References University Records Policy
Approved Digital Collections and Archives
Effective Date 2000-10-01
Updated 2008-08-14


Course Materials
540
These records include but are not limited to syllabi, course descriptions, course outlines, course summaries, lists of classes by term, bibliographies, reading lists, course announcements, handout materials, and related documents.

Record Holder Retention Period Disposition
Official Copy Academic Departments and Programs Permanent Transfer to the Digital Collections and Archives
Unofficial Copy NA NA NA

Notes None
References University Records Policy
Approved Digital Collections and Archives
Effective Date 1999-10-01
Updated 2001-12-01, 2008-08-14


Theses, Dissertations, and Capstone Projects
550
Final and accepted undergraduate honors theses, masters theses, doctoral dissertations, and undergraduate and graduate capstone Projects.

Record Holder Retention Period Disposition
Official Copy Schools

Academic Departments and Programs

Undergraduate Honors Theses: Permanent

Masters Theses: Permanent

Doctoral Dissertations: Permanent

Capstone Projects: Consult with Digital Collections and Archives

Undergraduate Honors Theses: Transfer to Digital Collections and Archives

Masters Theses: Submit to ProQuest

Doctoral Dissertations: Submit to ProQuest

Capstone Projects: Consult with Digital Collections and Archives

Unofficial Copy NA NA NA

Notes See additional information about submitting undergraduate theses, masters theses, dissertations, and capstone projects.
References University Records Policy
Approved Digital Collections and Archives
Effective Date 1998-03-01
Updated 2008-08-14