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Records Schedule: Operations Records

List of Schedules

Schedule Number Record Series
710 Building, System, and Land Plans
720 Construction Project Records

Warning

Do not follow this records retention schedule to destroy records that are currently part of–or you are aware that they are going to be part of–any legal action or proceeding, litigation, audit, investigation, or review. For more information, see the Subpoenas for University Records Policy.

Building, System, and Land Plans
710
These records include architectural blueprints; sketches; aerial photographs; preliminary planning drawings; as built drawings; drawings reflecting changes to the original plans; soil testing maps; any other type of graphic representation produced relating to buildings, systems, and land.

Record Holder Retention Period Disposition
Official Copy Construction Management Permanent Transfer to Digital Collections and Archives or maintain in construction management system
Unofficial Copy Departments and Offices Consult with Digital Collections and Archives Consult with Digital Collections and Archives

Notes None
References University Records Policy
Approved Digital Collections and Archives
Effective Date 2000-02-25
Updated 2008-08-14


Construction Project Records
720
These records are used to document the planning, administration, and implementation of current and potential construction projects; to project needs for projects; and as a reference to projects once they have been completed. These records also provide documentation of the funding of current construction projects on campus and to prepare budgets and allocations for construction projects. These records may include but are not limited to: project descriptions and requirements; plans; plan reviews; project schedules; contract change orders; bid documentation; contracts and agreements with architects, artists, engineers, consultants, vendors, and contractors; materials and soils reports; progress reports; insurance reports; payment schedules; summary reports; memos; and final acceptance statements. These records also include project descriptions, budget projection and allocation records, budget authorization forms, budget change orders, final acceptance statements, and related documentation and correspondence.

Record Holder Retention Period Disposition
Official Copy Construction Management Permanent Transfer to Digital Collections and Archives and/or maintain in construction management system
Unofficial Copy Departments and Offices Consult with Digital Collections and Archives Consult with Digital Collections and Archives

Notes Construction project records might include transitory and duplication documents that may be confidentially destroyed when they are no longer used or before they are transferred to the Digital Collections and Archives.
References University Records Policy
Approved Digital Collections and Archives
Effective Date 2000-02-25
Updated 2008-08-14