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Related Guidelines and Policies

This is a list of significant Tufts guidelines and policies that concern recordkeeping. This is not a comprehensive list. A broader list of Tufts policies and procedures is at http://www.tufts.edu/home/faculty_staff/policies/.

Information Stewardship Policy
Policy Managers University Information Technology, Digital Collections and Archives, University Counsel
Description Outlines the actions all members of the Tufts community are expected to follow when working with institutional data and systems. This policy is supported by three additional policies that assist in providing a framework for required behaviors and roles and responsibilities. These three policies, the Use of Institutional Systems Policy, the Information Classification and Handling Policy, and the Information Roles and Responsibilities Policy, are listed below.
Location http://it.tufts.edu/ispol#stewardship
A summary of the Information Stewardship Policy and the three supporting policies are at http://it.tufts.edu/ispol.

Use of Institutional Systems
Policy Managers University Information Technology, Digital Collections and Archives, University Counsel
Description Sets the manner in which Tufts’ institutional systems are to be used in general, and particularly when creating, using, disseminating, and disposing of institutional data.
Location http://it.tufts.edu/ispol#systems

Information Classification and Handling
Policy Managers University Information Technology, Digital Collections and Archives, University Counsel
Description Establishes the requirement of maintaining the integrity, confidentiality, and availability of institutional data. It also provides a framework for classifying institutional data into three levels.
Location http://it.tufts.edu/ispol#handling

Information Roles and Responsibilities
Policy Managers University Information Technology, Digital Collections and Archives, University Counsel
Description Establishes the roles and responsibilities for the appropriate management, use, and stewardship of institutional data.
Location http://it.tufts.edu/ispol#roles

University Records Policy
Policy Manager Digital Collections and Archives
Description Defines university records, the DCA’s authority regarding university records, and all departments’ and employees’ recordkeeping responsibilities.
Location http://sites.tufts.edu/dca/records-management/records-policies/university-records-policy/

Guidelines for Managing University Records
Policy Manager Digital Collections and Archives
Description Provides guidelines for properly managing university records. It directly supports the University Records Policy.
Location http://sites.tufts.edu/dca/records-management/records-policies/guidelines-for-managing-university-records/

Subpoenas for University Records Policy
Policy Manager University Counsel
Description Delineates procedures for responding to subpoenas that require the timely production of records or information pertaining to specific individuals or entities.
Location http://legal.tufts.edu/policy-on-subpoenas-for-university-records/

Business Conduct Policy
Policy Manager Finance Division
Description Serves as a guide to appropriate business behavior. This includes documenting all financial transactions and handling all business records confidentially.
Location http://finance.tufts.edu/business-conduct-policy/

Uniform Administrative Requirements for Grants and Agreements (A-110 OMB)
Policy Manager Sponsored Programs Accounting
Description Links to Office of Management and Budget Circular A-110 which, among other things, defines records retention requirements for federal grants and contracts records.
Location http://finance.tufts.edu/spa/a110-circular-uniform-administrative-requiements-for-grants-and-agreements-with-institutions-of-higher-education-hospitals-and-other-nonprofit-organizations/

Personnel Records
Policy Manager Human Resources
Description Explains that HR maintains a personnel file for each employee which it keeps confidential.
Location http://hr.tufts.edu/wp-content/uploads/Emp_EmployeeHandbook.pdf

Email Policy
Policy Manager University Information Technology
Description Describes responsible use of email.
Location http://it.tufts.edu/email-pol