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Reading Room Policy

DCA exists to preserve the heritage of the past and make it available to researchers. These procedures are intended to provide equitable access to collection materials in a manner that ensures their preservation. Please read and follow the guidelines below. Requesting material from the collections indicates acceptance of these guidelines.

Lockers and Inspections
Items Prohibited in Reading Room
Items Permitted in Reading Room
Number of Records per User
Appropriate Handling of Records
Marking Location of Record
Non-circulating Records
Access
Returning Material
Closed Stacks
Photocopying
Procedure for Image Requests
Permission to use does not include permission to publish

Citation Rules
Regulations and Restrictions

Lockers and Inspections
All personal belongings must be deposited in the coat closet or lockers. The DCA reserves the right to inspect all research materials and personal articles before a patron enters the reading room and before s/he leaves DCA.

Items Prohibited in Reading Room
Neither food nor drink may be brought into the reading room. Cell phones and pagers are not permitted in the reading room.

Items Permitted in Reading Room
Only paper, pencils and needed references or notes may be used in the reading room. Pencils are provided, and scratch paper will also be made available on request. Under no circumstances may pens be used. Laptop computers are permitted, but the staff reserves the right to restrict the use of these and other electronic equipment such as tape recorders if they are found to disturb patrons. Cases must be left in the locker. The use of scanners, cameras, or video recording equipment is not allowed except by permission of DCA staff.

Number of Records per User
Readers may have only one folder/box at their table at a time. This is to ensure that records do not get filed inadvertently in a wrong box/folder.

Appropriate Handling of Records
Archival material, including photographs, must be handled with care. They must not be marked or folded and their existing order must be maintained because it might be historically meaningful. No tracing or rubbing is permitted. If a filing error is suspected, researchers should report the error to DCA staff; researchers should not rearrange any material. Surfaces of photographic prints should never be touched.

Marking Location of Record
Please ask for our archival paper slips to mark location of items you are interested in. Do not pull items from a folder without marking its location.

Non-circulating Records
Archival materials do not circulate.

Access
Access to some materials may require 24 hours advance notice so as to retrieve them from off-site storage. For access regulations regarding Tufts University records please consult our Access Policy.

Returning Material
All materials must be returned to their containers or to DCA staff fifteen minutes before closing.

Closed Stacks
The Archives’ stacks are open only to DCA staff. All others must follow DCA procedures for requesting materials.

Photocopying
Please check with DCA staff before photocopying any material. Some items in the collection are sufficiently fragile that photocopying would cause damage to them and thus will be prohibited. The DCA reserves the right, at its discretion, to restrict photocopying of any material. Photocopies are charged at $.10 per copy, payable in cash, by check made payable to The Trustees of Tufts College, or by interdepartmental requisition. At staff discretion, researchers may request that staff make photocopies on their behalf for a fee of $1.00 for the first page and $.25 for each additional page.

Procedure for Image Requests
Online images: to request an image from the DCA collection available through Tufts Digital Library, please click on the online image and note the following information for each image:

Identifier: This alphanumeric string is a unique identifier for the image. It will generally begin with a UA or MS.
Examples are: MS054.003.DO.03812 or UA001.009.005.00078.

Title: Note the title in its entirety, for example: Jumbowith football players, 1935.
Images/pages not yet scanned: for images/ pages not yet available online, please note barcodes of box/volume, collection/series/box number and folder number as well as title of photograph/document if available. If you marked the record’s location by a archival paper slip, please indicate this as it will help us retrieve the record.

Permission to use does not include permission to publish
Before publishing manuscript material in whole or in part, users must obtain advice as to its availability for publication. DCA assumes no responsibility for the infringement of copyright, common law rights in literary property and the laws of libel. Securing permission to publish quotations from the collection is the responsibility of the researcher. Tufts University does not necessarily own the copyright or literary property rights to any document or other item in the archives. The use, including copyright, of certain archival collections may be restricted by law, by the donor, or otherwise. See the Copyright Page for more information. The researcher is also required to acknowledge the Archives in all publications (including theses) which include material found in the Archives.

Citation Rules
When citing an archival collection, use the following format:

Collection Title]. Digital Collections and Archives. Tufts University.

Example: Ruhl Bartlett, papers, 1890-1975. Digital Collections and Archives. Tufts University.

When citing a particular record within an archival collection, keep in mind that you will want to cite collection, series, box number, folder title/number and ‘title’ of record because archival material is not indexed by subject, author or title.

Regulations and Restrictions
Tufts University reserves the right to impose regulations and restrictions as it deems appropriate in any individual case.