The much anticipated instructional videos on using the Tufts University Submission Agreement Builder Tool (SABT) to make, submit, and finalize Transfer Agreement Forms (TAF) are finally available! They can be accessed through the DCA Channel on YouTube.
Two of the videos are geared toward archivists, and they explain how to set up and finalize TAFs using the SABT. The other video is focused on Tufts employees and goes through the steps of completing the form to send a transfer of materials to the DCA. One of the great features of these TAFs is that they tie directly into an electronic dropbox, so transfer documentation and the actual transfer of digital files are linked.
These videos are part of the DCA’s grant project, “TAPER: Tufts Accessioning Program for Electronic Records,” funded by the NHPRC.
The Digital Collections and Archives is wrapping up a three-year National Historical Publications and Records Commission (NHPRC) electronic records Program Expansion Project grant (RE10005-08) to support the Tufts Accessioning Program for Electronic Records (TAPER). A key component of the TAPER Project was the development of a systematized process for accessioning electronic records. Out of this project came the Submission Agreement Builder Tool (SABT) which we are actively using to create Transfer Agreement Forms, not just for our electronic records accessions, but for all our accessions.
Learn more about the TAPER project.
Take a look at the latest SABT code.
And coming soon! A video presentation of the Transfer Agreement Form in action!
DCA has rolled out the first update to the Submission Agreement Builder Tool (a product of an NHRPC grant) and one major update is that the main form is now known as the Transfer Agreement Form. The other exciting news is that for the first time DCA is making available general guidelines on how we preserve different materials, both physical and digital. Admittedly there are a few embarrassing typos that we need to get in there and fix, but this is still a product that was talked about three years ago and it’s finally coming into fruition. So if you are interested in how DCA handles different digital formats under our care, take a look at this webpage. And rest assured that we perform conversions on files, we don’t have conversations with them – probably need to fix that typo ASAP.