Administrative Coordinator – Tufts Institute of the Environment – (17001239)

***To Apply, visit http://tufts.taleo.net/careersection/ext/jobsearch.ftl?lang=en and search for the job title!***

The Administrative Coordinator is indispensable to the daily operation of Tufts Institute of the Environment (TIE), serving as the primary point of contact, supporting the TIE senior staff in pursuit of their programmatic goals and initiatives, and maintaining important data and processes. The Administrative Coordinator position would allow TIE to grow within the university and externally.

Essential Functions:

• Performs advanced clerical and secretarial duties on a daily basis where assignments are complex and require high visibility, good judgment or discretionary actions.
  • Coordinates institutional budget. Oversees all activities in TIE’s accounts. Assists with budget development. Oversees department spending and resolves problems.
  • Works closely with the Budget Officer in the Provost Office and with Tufts Finance Division. Executes financial processing, including check vouchers, reimbursements, PAFs, and business expense transfers.
  • Supports TIE programs and staff. Makes travel arrangements, manages calendar and office hours, organizes files, orders office supplies, assisting with and coordinates catering services and event management; • Provides administrative support for Director and Associate Director. Advanced management of complex calendars; Schedules meetings and appointments; as needed, takes and prepares meeting minutes; • Assists in preparation of documents, reports, memos, and letters, and proof reads as necessary. Assists in assembling grant proposals and course syllabi; Collects data, provides statistics and summaries as requested.
  • Hires and terminates interns’ employment, trains as well as supervises interns.
  • Serves as the primary point of contact and provides information and guidance on policies and procedures for constituents.
  • Answers phones and greets visitors, forwards calls and emails to appropriate contacts, prepares and sends mail correspondence.

Qualifications

Basic Requirements:

• High school diploma/GED and 5+ years of administrative experience OR a Bachelor’s degree and 3+ years of experience.
• Advanced knowledge of Microsoft Office suite including word processing, editing and graphics functions, spreadsheet and database knowledge.
• Bookkeeping or basic accounting knowledge.
• Excellent organizational and interpersonal skills.

Tufts University is an AA/EO employer and actively seeks candidates from diverse backgrounds. Please see the Tufts University non-discrimination statement.