Here it goes, here it goes, here it goes again

As I write this, my computer screen displays this word document as well as one ginormous spreadsheet. This spreadsheet is not just any ordinary numbers-y (clearly I have been thoroughly trained in the secret arts of Excel) spreadsheet. This spreadsheet spans columns and columns and exists for one reason: to coordinate interviews for over 100 ExCollege applicants.

The ExCollege offers interviews to a good portion of potential instructors. The interviews serve as our method of getting into their heads, to sneak around a little bit and to understand how the paper version of the course will translate into real life. Subcommittees consisting of two current students and one faculty member interview all of the applicants. Each subcommittee usually meets for 2 to 3 hours and interviews 4 to 6 applicants. With the 100 or so applicants called in for an interview, it means that I get the oh so exciting task of piecing together the schedules of about 20 faculty members, 45 students, and 100 applicants into approximately 21 neat and tidy subcommittees.

When I first got this job, Melissa Burke (last year’s Program Assistant) fully warned me that this was a task that many would balk at. She showed me her spreadsheet, and my senior self giggled a little and thought “eh, not too bad.” My senior self was so so wrong.

Cindy Stewart (the ExCollege’s Assistant Director and secret wizard) told me that the subcommittee puzzle equated to one massive GRE puzzle. (She is absolutely 100% correct, and I’m glad that I am getting some GRE practice…because I have yet to open my GRE practice book, oops.) To solve this puzzle, I need a few things:

  1. Coffee (personal favorite: a Voldemort from the Res)
  2. A mountain of paper clips (to clip together the hard copies of everyone’s schedules into subcommittees)
  3. The correct brain mode (an awake brain = a productive brain)

When all of these things align, I begin madly scheduling for a few days. After the spreadsheet comes together, I sigh, take a victory lap, and call all of the applicants. Yes. I do call each and every applicant to let them know about their pending interview. Despite this taking a few hours, I love this part of subcommittee scheduling because people get excited!! Really truly excited! I feel like I’m magic and just raining down happiness on the people I call—it’s a pretty good feeling after the end of a very long process.

The Proposal: A Process of Idea Babies, I Do’s and Engagement

Written by Nick Golden, Marcy Regalado, and Beky Stiles

Every semester, a new list of Experimental College courses appears on our website. This magical listing jumps across disciplines and contains unique courses like “A History of Pir‘arrrgh’cy” (I’m sorry…I couldn’t resist…). Each hand-crafted class goes through an intensive series of steps (I would say the academic equivalent to the Tough Mudder) to make it from proposal to classroom. The competition for a spot at the ExCollege begins with approximately 150 applicants, and it is the difficult duty of the Board to whittle that number down to 22.

The Idea

From scribbling down a thought in the middle of the night to being inspired by a project at work, ideas for courses pop up in very interesting ways. Professionals propose topics based on techniques and strategies used in the work place, grad students share ideas embedded within personal experience and their research, and current educators piece together dynamic courses related to contemporary issues. The ExCollege wants to hear from passionate and knowledgeable people; people who want to share their lives, knowledge, and ideas with Tufts students.

Manic Writing

The idea wiggling around in an applicant’s mind manifests itself onto paper and slowly transforms into an elaborate 13-week course syllabus. Applicants research reading ideas, brainstorm class discussions, and carefully craft writing assignments. Even after the creation of the syllabus, applicants must answer 9 other questions posed on the application regarding their background and the creation of the course. (I can only imagine the amounts of caffeine necessary to finish this proposal!)

Submittal

After completing the proposal, many happy applicants jump around excitedly while simultaneously hugging housemates and partners (this would be my chosen method of displaying post-proposal adrenaline-fueled excitement). The finalized proposal then finds itself sitting comfortably in an envelope destined for 95 Talbot Avenue. A few brave souls even follow their feet to Tufts to hand deliver their proposal to our front desk. (Note to self: invest in some ‘I submitted my ExCollege proposal!!’ stickers for future semesters.)

Bins & Processing!

New proposals get handed over to a student worker at our secret back desk. After skimming through the proposal to check out the syllabus, the student plunks the proposal in a bin to get copied, filed, scanned, and entered into our database.

Faculty Reviews

Robyn Gittleman (our Director) reads through each proposal and pieces together which proposals get sent to which faculty members. The newly scanned PDF versions of proposals electronically zip over to approximately 115 faculty members all across the Hill. After clicking on the PDF attachment and reading through the proposal, faculty members provide input on the depth, challenge, and clarity of the syllabus in addition to any overlap with existing Tufts classes.

Subcommittees, Subcommittees, and Even More Subcommittees

Subcommittees represent one of the most important steps in the course selection process. Subcommittees comprised of one faculty member and two students interview each candidate. The schedules of over 40 super busy Tufts students, 20 faculty members, and 150 applicants must be coordinated into 20 neat and tidy subcommittees. Beky Stiles (me! the Program Assistant) drinks enormous amounts of coffee during this task.

The subcommittee members ask applicants about the proposal, its creation, their background, and the purpose of the course. Subcommittees allow the ExCollege to receive crucial feedback as to how a proposal would translate into the classroom environment.

Selection

The ExCollege Board (made up of 5 students, 5 faculty, and the ExCollege staff) holes up in the conference room for an all-day meeting to determine what courses will make it to the coveted ‘Upcoming Courses’ list on the ExCollege website. The Board spends hours drinking caffeine, voting, and (most importantly) discussing the proposals. At the end of the day, the Board hand picks 22 strong courses that exemplify the ExCollege’s commitment to providing Tufts with innovative classes meant to expand upon the existing undergraduate curriculum.

The Class

Tufts students scurry to register for their top ExCollege choices at 9am on the first day of classes. Classes fill up quickly, and a former idea nudging at the back of someone’s mind finally becomes a reality.

Take a Class!

Now you should check out the 23 classes that made it through this process! Our list of upcoming courses is on our website for Spring 2013! Make your list of ExCollege class to take, and register at 9am on Wednesday, January 16.

 

The Big Day is Finally Here!

For the past two and a half months our staff here at the ExCollege has been eagerly anticipating today. Why, you might ask? Today is the deadline for visiting lecturer proposal applications! It’s the day when we get to see what exciting topics various people have come up with to teach to our Tufts undergrads. Here is a sampling of some course titles that I’ve seen so far today: “Protecting Your Rights with the Constitution and a Computer”, “Eros of the Impossible”, “Lady Gaga: The Art of Performance and Fame”, and “The Catholic Church in Nicaragua”. Needless to say we have quite a variety of topics to choose from! While we do a lot of interesting things here at the ExCollege, getting to see the different topics that are proposed each semester is definitely the highlight of working here. Continue reading