Student Onboarding Process

Rules and Regulations

  • You cannot begin employment before your I-9 has been verified
  • Please submit hours each week. Do not accumulate hours over multiple weeks.
  • It is recommended that students not work more than 20 hours while classes are in session, but can work up to full-time (40 hours) during breaks.
  • Students can be hired as temporary employees after graduation as long as they are eligible to work in the U.S.
  • For rules and regulations for international students, including how to obtain a Social Security Number, see the “International Students” section below.

Please Complete the Following Process BEFORE you start working.

If you already have a Social Security Number

Please complete the linked form below. You will need your Student ID, Hourly Rate and Your Department ID to complete the form. If you do not have this information please contact your supervisor or the payroll office and they can help you obtain it. The information will be entered into the payroll system (via ePAF) once approval has been obtained from your supervisor.

ePAF Web Form

Once your ePAF is processed by the Fletcher Payroll Coordinator you will receive an email with important information for reporting your hours as well as an outline of the remaining steps to complete.

If you are new to the payroll system, then you will also receive an email from Human Resources with a link to complete the following:

Step 1: A pre-provisioning email should be sent to your Tufts email account or the email account you provided to your supervisor. Login to your account and look in your “inbox” or in some cases, it might go to the folder “Junk Email”. This will have a link for you to verify your online identity which includes your date of birth and social security number.

Step 2: The very next day you should receive an invitation via email to complete the eServe portion of the application. This includes your bank account (direct deposit information), your W4 tax withholding, and I9 verification (part 1). There is a link on the page called “View Paycheck” that may be helpful for you in the future.

Step 3: After that, you will need to show appropriate proof of citizenship or authorization to work in the United States in person at TSS ( I9 Part 2 ). This is usually done through showing a passport or work visa. TSS is located at 62 R Talbot Street on the Medford Campus but any TSS location can be used to  complete this step. If you are unable to visit any of the TSS locations you may be able to do a “Reciprocal I9”. Details on this can be found by directly contacting TSS at 617-627-7000 or TSS@tufts.edu

International Students

Students are eligible for up to 20 total hours of on-campus employment while school is in session (hours worked in Fletcher, A&S, and other campus schools and departments combined may not exceed 20 hours). However, when school is not in ses­sion, full-time on-campus employment is permissible. On-campus employment is subject to the following conditions:

  • The student must maintain his/her student status;
  • Compensation for work must be made directly by Tufts University to the student; and
  • The student must continue to make reasonable progress towards his/her degree.

Please note that completing degree requirements constitutes the end of the academic program, at which time on-campus work authorization terminates.

If You Do Not Already Have a Social Security Number (SSN)

1)      Obtain an “Evidence of On-Campus Employment” form from the International Student Advisor in the Registrar’s office. (You may ask for help finding your SEVIS ID number [I-20 Certificate of Eligibility of Nonimmigrant F-1 Status], which is needed to complete the form.)

2)      Complete form with supervisor or Payroll Coordinator in Cabot 405.

3)      Return form to the Registrar’s office and obtain the signature and seal of the International Student Advisor, and collect an application for a new SSN.

4)      Bring the following items to the Social Security Administration office at 10 Fawcett St #1, Cambridge, MA, between the hours of 9:00am–3:00pm Monday, Tuesday, Thursday, and Friday, and 9:00am–12:00pm Wednesday:

  1. Original I-20
  2. Passport with an F-1 stamp
  3. On-Campus Employment form
  4. Arrival/Departure (I-94) record (print out most recent record from U.S. Customs and Border Protection website, www.cbp.gov/i94)
  5. SSN Application

5)      Once you obtain your SSN, report back to the International Student Advisor to enter into the system (it will be available the next day).

6)      Inform the Payroll Coordinator as soon as your SSN has been entered into the system by sending an email to fletcherpayroll@tufts.edu.

7)      Follow the steps in the section entitled If You Already Have a Social Security Number above.