Time Off and Benefits Information

Administrator’s Time Management Portal 

(PTO and Time Cards)

Sick Time

You will begin to accrue sick time right away and can start to use it after you complete your three-month trial period. The rate at which you accrue sick time depends on whether you are an exempt or non-exempt employee. You can use up to 10 days of sick time a year to care for a sick family member.

  • Non-exempt employees are provided up to 13 days of earned sick time per year. Every year on the anniversary of your date of hire, thirteen more days are added to your sick time balance.
  • Exempt employees may use up to 26 weeks of earned sick time per year. Your sick time is renewed based on a rolling calendar year, one year from the time it is used.
  • For part-time and academic-year employees, sick time is pro-rated based on the hours or months you are normally scheduled to work.

For both non-exempt and exempt employees, the maximum sick time balance you can have is 26 weeks.

Sick Time for Non-Benefits Eligible Employees

Non-benefits eligible employees working in the State of Massachusetts may accrue one hour of sick leave for every 30 hours worked, up to a maximum of 40 hours per fiscal year (July 1 – June 30). Non-benefits eligible employees may also carry over up to 40 hours of unused sick time to the next fiscal year. You will begin to accrue sick time right away and can start to use it after you complete your three-month trial period.

Vacation Time

In your first year of employment, you must work at least 90 days before taking any vacation time. You are allowed to take vacation time in increments of partial days, full days, or weeks.

  • Full-time, non-exempt employees earn 1.25 days of vacation time per month, for an annual total of 15 days. After completing 10 years of service, this rate increases to 1.67 days per month, for an annual total of 20 days.
  • Part-time, non-exempt employees earn prorated vacation time based on your regular work schedule.
  • Exempt employees earn 1.67 days of vacation time per month, for a total of 20 days per year. After completing 25 years of service, this rate increases to 2.08 days per month, for a total of 25 days per year.
  • Part-time, exempt employees receive prorated vacation time based on your regular work schedule.
  • Academic year and full-time regular employees accrue vacation at the above rate during the months you work.

Personal Time

All full-time staff are given two personal days each year on July 1. These days must be used before the following June 30th and do not accrue. Part-time and part-year employees receive prorated personal days.

Employee Benefits Information

Employee Handbook