Director of Program Planning, IS Gardner Museum, Boston
*Isabella Stewart Gardner Museum*
*Position Title: *Director of Program Planning
*Reports To*: Esther Stiles Eastman Curator of Education and
*Type of Position: *Full-time, exempt/salaried
The Director of Program Planning is responsible for planning the museum¹s
public programs, working with an interdisciplinary curatorial team on
program and exhibition planning to shape a lively calendar of activities to
engage a broad public. The program planning director is team-oriented and
ensures timely communication between programming departments and the rest
of the museum. Working especially closely with staff in the Marketing and
Development departments, the program planning director initiates
information flow about programs, assists in writing program descriptions
for internal and external audiences, and manages logistics for lectures and
other programs. Responsibilities include program development and
implementation, and planning and internal communication for the following
public programs: exhibitions, special programs, lectures, and concerts.
*PROGRAM PLANNING & COORDINATION*
1. Manage the long-range planning calendar of exhibitions and programs
and staff-wide communication of programming. This includes organizing
meetings in fall and spring focused on the season¹s programming; running
the bi-monthly managers meeting to ensure departments work
on programming, promotion, and fundraising; assisting curators in their
program presentations as part of budget process; ensuring
inter-departmental meetings take place as part of program planning and
2. Coordinates major meetings between curatorial staff and museum
director. Schedules and attends monthly Curatorial meetings, crafts
in coordination with curatorial team, flags follow-up issues. Schedules
quarterly Program Concepts meetings, crafts agenda in coordination with
3. Works closely with curators, registrar, and conservation team on
special exhibitions to develop time-lines and work plans. Calls general
exhibition information meetings for all-staff and ensures that other
interdepartmental planning meetings occur on a regular basis.
4. Coordinates program and exhibition evaluation in cooperation with the
Director of Visitor Learning and Curator of Education and Public
5. Attends Operations Team meetings to report on coordination and
implementation issues for public programs. Contributes actively to the
Operations Team meeting agendas regarding work orders, program changes,
department resources. May be asked to collaborate with the Operations
department on creating a cross-departmental program schedule for
operational/feasibility planning purposes.
1. Works with Director of Education and Public Programs to develop
annual lecture series and other programs.
2. Plays a lead role in the development, planning, and execution of
Gardner After Hours.
3. Manages the public program schedule (Gardner After Hours, lectures,
artist talks, symposia, and other programs) and actively works with
departments to ensure programs are scheduled in advance, and budgeted and
promoted as necessary.
4. Initiates correspondence with guest speakers: contract, pr info,
photographs, travel and lodging, details regarding arrival and
run-throughs, thank you afterwards.
5. Responsible for advance internal communication /coordination of
events (work orders, check requests, signage requests, etc.). Day-of
communication with Info desk, security, visitor services, to ensure
6. Responsible for coordinating set-up for public programs and
communication with in-house and outside A.V. specialists.
7. Arranges for social activities around public programs.
8. Oversees and tracks public programs annual budget and analyzes
revenue and expense lines regularly.
9. Supervises a part-time Public Programs Assistant and Program
- 2-3 years in program planning and development is essential, preferably
in a museum environment
- Strong organizational skills, attention to detail, ability to manage
deadlines and budgets
- General knowledge of production elements of programming (a/v,
- B.A. or M.A.; concentration in art history or related field preferred
- Excellent written and verbal communication skills
- Experience leading interdepartmental teams
- Experience dealing with the public
The Isabella Stewart Gardner Museum is an equal opportunity employer and
encourages qualified minorities, women, people with disabilities, and
military veterans to apply.
To apply for a position, please send your cover letter and resume to *
firstname.lastname@example.org* <email@example.com>. E-mail is the preferred method of applying,
with all attachments in Microsoft Word or PDF format. Applications not
submitted via e-mail can be mailed to: Human Resources Department, Isabella
Stewart Gardner Museum, 280 The Fenway, Boston MA 02115.
We receive many resumes and kindly request that you do not call to inquire
about the status of your application. Those candidates chosen for
interviews will be contacted.