Membership and Annual Fund Manager [The International Center of Photography]

Date: October 2012
Position Title: Membership and Annual Fund Manager
Department: Annual Giving and Special Events/Development
Supervisor: Director of Annual Giving and Special Events
Schedule: Full-time
FLSA: Exempt

Position Summary:

ICP is seeking a Membership and Annual Fund Manager to coordinate and manage the Membership and Annual Fund programs. ICP Membership accounts for approximately $500,000 in revenue each year with roughly 3,800 members. The Annual Fund raises approximately $200,000 each year in a variety of ways including direct mail, special giving opportunities, and an online campaign.

The Membership and Annual Fund Manager will spearhead ICP’s direct marketing appeals to a broad constituency and will be responsible for building ICP’s base of supporters through the two programs. The Manager will run the Membership program and help a growing fundraising program identify, cultivate, and demonstrate the importance of annual unrestricted support by raising funds and awareness for the Annual fund through direct marketing, events, and social media. The Manager will work closely with the Development Services team to track membership data in the underlying database (currently Raiser’s Edge), and analyze trends to enhance ICP membership revenue through direct mail, marketing, and membership events. The Manager works closely with the Director of Annual Giving and Special Events to identify prospects for upgrading and stewardship opportunities.

The Manager will work to create an initiative in which members are encouraged to support the Annual Fund and vice versa, as well as to coordinate mailing schedules, recognition events, etc. so that Membership and the Annual Fund are in sync.

Essential Functions:

Perform comprehensive analysis and reporting related to all aspects of the Membership and Annual Fund programs. Use statistics to evaluate current returns and to make recommendations for program enhancements

Create incentives for upgrading and renewing; ensure a continuous flow of new members by working with the ICP Development Services team, list brokers, mailing houses, and cultural institution partners; Grow all levels of membership, particularly the entry levels ($75, $100, etc.) by creating a strong data and analysis driven membership campaign.

Propose annual financial goals for the programs, and, when approved, ensure that these are met.

With the Director of Annual Giving and Special Events, plan and create a strategic restructuring of the membership program, including an overhaul of current levels and benefits.

Develop an incentive for ICP alumni to become Members and Annual Fund supporters, and grow that program over time.

Develop and implement a strategic action plan with objectives, timelines and assessment components for the Annual Fund program including identification, cultivation, solicitation and stewardship of constituents.

Integrate a growing annual fund into the larger development landscape at ICP.

Plan and execute all aspects of ICP’s general Membership and Annual Fund programs to appeal to and benefit a wide range of individuals interested in photography and contemporary art;

Create and manage a full range of benefits related to categories of membership (including but not limited to: invitations to openings, gallery talks with photographers, private collection visits, studio tours, guest privileges, etc.) insuring that these benefits are in line with benefits offered to other donor groups within ICP.

Work with Director of Annual Giving and Special Events to identify and steward Members and Annual Fund donors.

Write all Membership and Annual Fund solicitations and renewals, including special/individualized appeals for patron members. Ensure that these are mailed in a timely manner;

Work with Development Services team to ensure that materials are mailed in a timely manner and on a consistent basis.

Work with vendors on creation of design and text, and select premiums for direct mail and email campaigns for both programs.

Initiate reprints and production of membership brochure, cards, guest passes, envelopes, renewals, etc.

Develop at least three direct mail appeals per season. Strategize mailing lists and messaging.

Additional Responsibilities
Oversee the planning, scheduling, and execution of all aspects of ICP’s Patron Level membership programs (gifts of $1,350 and $3,500); work closely with Director of Annual Giving and Special Events to monitor individual Patron members and engage them with ICP. Create a tracking system and stewardship plan with the Director of Annual Giving and Special Events.

Work with Annual Giving Assistant on the FOCUS membership program.

Work with Special Events Manager to arrange and execute all membership events; work with the Community Engagement team to promote membership sales on site.

Undertake additional responsibilities as assigned.


Education and Training: Minimum Bachelors’ degree.  Ideal candidate has completed coursework or training in direct mail procedures, marketing, non-profit management, or a related field.

Work Experience: Minimum 5 years experience in membership and/or development, preferably with an arts/cultural/educational organization.

Skills and Abilities:
• Understanding of current membership best practices in the cultural institution field; knowledge of direct marketing tools and the data analysis skills needed to predict trends and stay on top of them.
• Exceptional attention to detail and deadlines.
• Excellent communication skills and the ability to communicate (oral and written) quickly and persuasively to present a compelling case to prospects on the value of ICP Membership and support at all levels; Excellent writing skills, particularly for direct mail pieces.
• Computer-literate, including current Microsoft platform (Word, Excel, Outlook, Powerpoint, Access) and Internet; Direct mail/marketing experience and high degree of proficiency with donor software tracking programs (e.g., Raisers Edge).
• A highly developed ability to interact with a diverse constituency as well as a wide range of vendors.
• Ability to see Membership and Annual Fund as their own related programs, and also to understand their roles within the larger institution.
• Creative and energetic; excited about refocusing and reviving the existing Membership program, and enhancing the existing Annual Fund program.
• Skilled at juggling and completing numerous detail-oriented tasks with changing priorities — ability to work independently and as part of a team in a dynamic and growing organization.

Working Conditions Physical Demands:
Requires availability beyond regular office hours for openings and events on evenings and weekends.  Special Working Conditions: Must be capable of effective performance in tight and shared quarters.

About ICP:

The International Center of Photography (ICP) is a museum and school dedicated to the understanding and appreciation of photography.  ICP’s programs include exhibitions, collections, and education and serve the general public, members, students, and professionals in the field of photography.  ICP was established in 1974 by photographer Cornell Capa as an organization dedicated to “concerned” photography as an agent of change.  The ICP School, with total annual enrollment at approximately 4,000, includes Community Programs, continuing education, full-time certificate and MFA programs, and a Library.  The ICP Collection includes more than 100,000 works representing a unique history of photography and museum galleries serve an audience of approximately 150,000 annually.  ICP has an international reputation as one of the world’s leading institutions dedicated to the photographic medium.

To apply, send résumé with cover letter and salary requirement in confidence to:
Director of Administration
International Center of Photography
1114 Avenue of the Americas
New York, NY  10036
Fax:  212-857-0089
No telephone calls please

The International Center of Photography is committed to Equal Opportunity Employment.


Development Assistant for Individual Giving [The Metropolitan Museum of Art]

This position provides administrative support to the Senior Development Officer for Individual Giving with regard to The Fund for the Met Major Gifts Committee, chaired by a Trustee.  The individual will work as well with the Development Officer for the Capital Campaign. Duties include scheduling of and preparation for Committee meetings and cultivation events and execution of follow up for each; drafting acknowledgment letters and other correspondence to Major Gifts prospects and donors; preparation of materials for cultivation, solicitation, and strategy meetings; management of stewardship for Major Gifts donors; maintenance of official list of campaign donors; maintenance of Committee member, donor, and prospect information in files and in Pledge maker database; and other related duties.

Primary Responsibilities and Duties:
• Schedule, prepare materials for, and assist with follow-up for Major Gifts Committee meetings
• Assist in all aspects of Major Gifts cultivation events, acting as liaison with Special Events
• Draft acknowledgment letters and other correspondence for Major Gifts donors and prospects
• Prepare materials for cultivation, solicitation, and strategy meetings
• Manage stewardship for Major Gifts donors
• Maintain official list of campaign donors
• Maintain and update Pledge maker database records
• Manage inventory of campaign materials
• Other related duties

Experience and Skills:
• Previous development and events experience strongly preferred.
• Proven excellent written and oral communication skills, organizational skills, and attention to detail required.
• Must be highly motivated and able to function in a fast-paced environment.
• Must be able to work well with others, as well as independently.
• Must be able to work evening events.

Knowledge and Education:
• Bachelor’s degree required.
• Computer literacy (Microsoft Office) required.  Knowledge of databases preferable

Please send cover letter, resume, and salary history to with the position title in the subject line.


Development Contractor [Development Contractor]

Design Museum Boston is seeking a Development Contractor (40 hours/week — November 2012 – February 2013). There is a strong possibility of this contract position becoming a full-time position as a Development Associate. Contractor will assist two Executive Directors by coordinating all development and fundraising activities for the museum including prospect research and identification, fundraising activities and solicitations for exhibition and program sponsorships, grant research and proposal writing, coordinating membership campaigns and annual fund initiatives.

Development Contractor will manage membership and donor databases on Salesforce, develop and coordinate correspondence and meetings with donors as well as provide statistical reports on development activities for meetings. Development Contractor will also assist in special event planning and execution.

Qualified applicants will have: • 3-5 years experience in nonprofit development/fundraising, particularly in the arts • Bachelor’s degree or equivalent combination of education and relevant experience • Master’s degree in nonprofit management and/or fundraising preferred • Passion for design and education • Familiarity with development operations and best practices • Knowledge of Salesforce • Self-starter with a strong work ethic and attention to detail • Excellent writing, communication, and organizational skills

Job details: • 40 hours/week • November 2012 – February 2013, with strong possibility of becoming a full-time position • On-site at Design Museum Boston’s office in Boston near South Station

Design Museum Boston is New England’s first museum dedicated solely to design. Our mission is to educate the world on the role of design in our lives and to unite the design community in ways that enrich our collective work, make businesses more competitive, and solve real-world problems more creatively. After all, design has the power to make our everyday lives more comfortable, more efficient, more exciting, more rewarding, more… better.

Design Museum Boston is a decentralized network of physical and virtual exhibits. Whether in a gallery, retail environment, public space or on the web, our programming gives audiences new insights into the design process and the greater social, economic, and environmental contexts that both affect and are affected by design.

Design Museum Boston is a registered 501(c)3 nonprofit organization headquartered in Boston, Massachusetts. For more information visit:

Academic Affairs Coordinator [Pennsylvania Academy of Art]

Job Categories: Administrative, Education, Philadelphia County (PA), Education & Instruction


PAFA is currently seeking a highly motivated individual to serve as the Academic Affairs Coordinator for the School of Fine Arts. Reporting to the Dean of the School of Fine Arts, this position manages the Office of Academic Affairs, with some duties in the Office of Student Affairs. The position provides administrative support for the various academic departments, supervises the studio art department shop managers, manages the reporting relationships to the School’s accrediting organizations and serves on a number of School committees. This position is responsible for managing the School budget, and works with the Dean of the School in preparing the annual school budget. The position works with the Dean of Students and other school staff on School events such as Commencement and the Annual Student Exhibition.

Qualified candidates will have at least five years experience in a similar management type role. A Bachelors degree is required. Candidates with experience in managing departmental budgets, completing government surveys, and managing people are desired. Must be proficient in using Microsoft Office products. Attention to detail, the ability to build rapport with faculty, students, and staff, and excellent customer service skills are required.


To Apply:

Qualified candidates should send their cover letter, resume, salary requirements, and list of three professional references to, fax to 215-972-6194, or mail to Human Resources, 128 N. Broad St., Philadelphia, PA 19102

Posted: 10/24/2012   Expires: 11/23/2012

Education and Outreach Director [Preservation Maryland]

The Education and Outreach Director is responsible for providing training and networking opportunities to help build the capacity and effectiveness of the preservation constituency in Maryland.  The primary duties of the position are coordinating the Annual Preservation Conference/Fair, the Endangered Maryland program, Tour series, and Colleagues program including advocacy efforts in support of public policy initiatives.



  • Oversee the Annual Preservation Conference/Fair.  Work with the conference steering committee to produce high quality educational sessions, hands-on workshops, tours, and special events.  Work closely with local hosts to select sites and coordinate volunteer support.  Develop conference registration brochure and final program.  Coordinate with other Preservation Maryland staff on budget, registration, exhibitors and other conference logistics.


  • Manage the Endangered Maryland program in partnership with Maryland Life magazine.  Solicit nominations and serve as primary contact for both nominators and property owners, staff selection committee and serve as primary contact for magazine writer and photographer.  Coordinate with other staff to promote the program and assist in preserving the selected sites.


  • Coordinate an annual tour program highlighting sites that have been assisted by Preservation Maryland. Work with site owners and advocates to develop the focus, logistics and speakers for tours.  Hold one tour each season including a spring tour in conjunction with the conference.


  • Expand networking opportunities and information sharing for local and state preservation groups.  Organize workshops to promote best practices in historic preservation and organizational development.  Contribute to monthly e-newsletter with current information of special events, funding opportunities, and preservation issues at the local, state and national levels.  Assist with grassroots and direct lobby efforts in support of legislative and budget initiatives.


  • Represent Preservation Maryland on AIA Baltimores spring lecture steering committee and B-More Historic unconference.  Assist with selection of speaker and awards for the annual meeting.  Pursue partnership opportunities with other organizations that promote historic preservation.  Assist with planning for board meetings and other special events.


  • Assist with building membership, cultivating donors, developing grant proposals, and planning and achieving balanced budgets.  Assist properties formerly owned and operated by Preservation Maryland.  Assume other duties as assigned by the Executive Director.  Occasional evening and weekend meetings required.



·                     Minimum 2 years experience working in historic preservation, with nonprofit experience a plus

·                     Bachelors degree in historic preservation or related field, Masters preferred

·                     Strong desire and ability to work with the public

·                     Excellent communication and computer skills

·                     Self starter, goal oriented, and able to work independently and as a team

OPEN UNTIL Until Filled
HOW TO APPLY To apply please send letter, resume and salary requirements to: Tyler Gearhart Executive Director Preservation Maryland 24 W. Saratoga Street Baltimore, Maryland 21201