Development Assistant

Montclair Art Museum

(Montclair NJ)

The Development Assistant provides full-time administrative support to the professional fundraising staff in the Development Office.  The Development Assistant is responsible for all gift processing, pledge entry, billing, and donor acknowledgment. This position additionally provides administrative support for the Membership program.

Essential responsibilities include:
-Data entry and managing records for Individual donors and Members
-Preparing all donor acknowledgement letters
-Assisting with mailings
-Creating materials and key development documents for use in meetings
-Maintains and updates donor correspondence; online and hard copy files. Monitors and updates Raiser’s Edge with donor data.
-Coordinates and executes mass mailings.
-Responsible for scheduling of agendas and reminders for Committee meetings and related duties.

This position is ideal for someone interested in gaining entry level experience in fundraising.

Minimum Qualifications:
-Bachelor’s degree, one to two years related administrative experience or the equivalent in education and experience a plus; non-profit fundraising experience highly preferred
-Must be comfortable in database environment
-Superb Organizational Skills, attention to detail
-Highly Proficient in Word, Excel, PowerPoint, internet usage and database software, working knowledge of Raiser’s Edge software a plus
-Speed and accuracy under pressure; strong verbal communication skills
-Strong Writing Skills
-Commitment to Non-Profits and interest in museums and art education
-Friendly manner, ability to work in a team, discretion
-Must be flexible to work at events and meetings outside of regular working hours.

Qualified applicants please send your cover letter and resume, including salary expectations, to

The Montclair Art Museum is an equal opportunity employer.