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Exhibitions Manager [The Guggenheim Museum]

Posted by Phillippa Pitts on October 19, 1972 in job announcements |

The Solomon R. Guggenheim Foundation is seeking an Exhibitions Manager. As a member of the Exhibition and Collection Management and Design Department, the Exhibitions Manager will ensure the effective planning, budgeting, communication and implementation of assigned exhibitions at the Solomon R. Guggenheim Museum, New York and at our affiliate institutions Guggenheim Museum Bilbao, the Peggy Guggenheim Collection, and Deutsche Guggenheim Berlin.

Founded in 1937, the Solomon R. Guggenheim Foundation is dedicated to promoting the understanding and appreciation of art, architecture, and other manifestations of visual culture, primarily of the modern and contemporary periods. The Guggenheim realizes this mission through exceptional exhibitions, education programs, research initiatives, and publications. The Guggenheim strives to engage and educate an increasingly diverse international audience through its unique network of museums and partnerships. With nearly three million annual visitors worldwide, the Guggenheim and its network is one of the most visited cultural institutions in the world.

Supervisory Responsibilities: There are no direct reports associated with this position. However, this role will coordinate various installation staff during planning and exhibition installations.

Key Responsibilities: • Working with the Director of Exhibition Management, lead the planning and execution of

assigned exhibitions for display at the Museum in New York, as well as any related touring

components of such exhibitions. • Utilize project management best practices, such as detailed project schedules, budgets, and

communication platforms, to ensure high-quality exhibitions result, completing on time and on

budget. • Liaise with all stakeholders to be sure they are well represented and incorporated within a strong

team environment. Ensure that meetings are called, and information is regularly shared as

appropriate, to keep all stakeholders moving forward, • For selected New York exhibitions, manage implementation onsite, including calling regular

meetings, directing activities on the floor, and overseeing budgets. Troubleshoot any problems that arise during the course of the exhibition’s installation and alert senior staff to any significant trade-offs.

• Work with Finance to develop exhibition expense projections for assigned exhibitions and propose deal structures/cost share scenarios. Work with Director of Program and Operations, Affiliates and Managing Director of Exhibition Management, New York to establish final budget and deal structure.

• Review all invoices related to assigned exhibitions submitted by departmental staff. SOLOMON R. GUGGENHEIM MUSEUM• In partnership with the curatorial staff, identify tour venues for assigned exhibitions. Send potential venues exhibition information and follow up as needed. Act as primary point person for outside venues during exhibition tours.

• In partnership with the legal department, develop exhibition contracts and conduct negotiations with tour partners. Monitor contract issues throughout exhibition to ensure contractual obligations are met.

• Ensure invoicing of participation fees is implemented properly and all payments are kept in accordance with the contract schedule.

• Participate in the development and maintenance of the global calendar as requested. • Assist in the documentation of key processes and procedures, both for the department

specifically, and working with other senior staff in development of museum procedures related to

the functioning of the exhibition program. • Under the direction of the Director of Exhibition Management and Director of Information

Technology, serve as a project management and business analyst for new initiatives designed to improve communication, project management, and workplace efficiency. This may include master calendaring solutions, productivity and collaborative team platforms, and intranet pages and information. Map existing processes and needs, and represent end user needs to assist IT with solutions and implementation.

• Meet with/respond to inquiries from professional colleagues regarding the exhibition program, research/development, tour planning etc.

Qualifications and Requirements: • B.A. or B.S. in a liberal arts field. Coursework in Business Administration a plus. • A minimum of five years experience working in an Exhibitions, or Exhibitions related,

department at a museum, gallery or foundation. • Excellent communication skills both verbal and written. • Excellent organizational ability at the high level, as well as detail oriented. • Experience with financial management, such as developing and managing budgets in excess

of $500,000, and financial analysis. • Experience negotiating and managing contracts and legal agreements. • Workflow and process documentation and technology and best practices experience a plus. • Ability to work collaboratively and diplomatically, showing and creativity and flexibility. • Knowledge of 20th-century art a plus.

The Guggenheim offers a competitive salary and excellent medical, dental, life, disability, and retirement plan coverage. Our staff also enjoys generous vacation, sick leave and personal days, access to a variety of cultural institutions, discounts to museum stores, and a stimulating and collegial work environment.

Qualified applicants please send your resume and cover letter, including salary expectations, to

employment@guggenheim.org. Indicate the job title “Exhibitions Manager” in the subject line. The Solomon R. Guggenheim Foundation is an equal opportunity employer.

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