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Assistant Archivist [Gates Archive]

Posted by Phillippa Pitts on October 3, 1973 in job announcements |

Summary: TheGates Archive isseeking an Assistant Archivistto join our dynamic team.Our organization isresults
driven – requiring creativity, collaboration and exceptional written and verbal communication skills. The selected
candidate will join a 21st Century archive ‐ created fromthe ground up, with careful attention to best practices
and innovative approachesto the activemanagement, preservation and access of paper, audiovisual, digitized,
and digitalrecords.
This position requiresrelocation to the PacificNorthwest, and entails a rigorous background and security check.
Responsibilities:
 Work closely with and underthe direction of Archiviststo:
o Interact and collaborate with donorsregarding acquisition of archivalmaterials
o Arrange and describe archivalmaterials
o Refine and implement workflowsforthe acquisition, processing and access of audiovisual,
digitized, and born‐digitalmaterials
o Maintain statistics,reports, and othermetricsto improve collectionmanagementfunctions
o Fulfill other organizational duties asrequired
Qualifications: To perform thisjob successfully, an individual must be able to perform each essential duty with a
high degree of accuracy. The requirementslisted below are representative of the knowledge,skill, and/or ability
required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential
functions.
Required Skills
 A demonstrated command ofmodern archivaltheory,standards, and practices and their
implementation. This knowledge includes an understanding of appraisalmethods, arrangement and
description, preservation, and access(physical/digital)
 Experience processing images and audiovisualmaterials
 Experience with digitization of archivalmaterials and related delivery systems
 Understanding of and ability to apply controlled vocabularies and descriptive standards,(e.g.DACS,
EAD, and AAT)
 Knowledge ofinformation technologies appropriate to special collections, archives, and digital
libraries
 Familiarity with databasemanagement, word processing,spreadsheetsoftware, and web‐based
applications and technologies used in an archives environment
 Demonstrated ability to work collaboratively and productively in a rapidly changing environment
 Proven ability to prioritize work andmeetmultiple deadlines
 Strong organizational and interpersonal communication skills
 Demonstrated ability to communicate effectively, both verbally and in writing
Preferred Skills
 Demonstrated experience creating online finding aids
 Demonstrated experience planning andmanaging processing projects
 Familiarity with a variety ofmetadata standards(e.g. METS, MODS, and PREMIS)
 Experience handling digitalmedia and born‐digital filesin archival collections
 Experience with the implementation of digitalrepository systems
 Experience performing basic preservation techniquesto archivalmaterials(e.g. documentflattening,
fastenerremoval,rehousing, humidification, etc.)
 Experience interpreting and applying restrictionsfor accessto and/or use of archivalmaterialsComputerskills
 MSOffice
 MS SharePoint(SP 2010 preferred)
 Experience using archive collectionmanagementsystems
 Experience using database software and Internetsearch engines
 Experience using digital assetmanagementsystems
LanguageAbility:
 Ability to read, analyze, and interpret general business periodicals, professional journals,technical
procedures, or governmentalregulations
 Ability to write reports, business correspondence, and proceduremanuals
 Ability to speak effectively before groups of donors or employees of organization
Reasoning Ability:
 Ability to solve practical problems and deal with a variety of concrete variablesin situations where
only limited standardization exists
 Ability to interpret a variety ofinstructionsfurnished in written, verbal, diagram, orschedule form
Education/experience/certifications
 A Master’sDegree of Archival Studies, or Library&Information Science (ALA accredited), or
equivalent combination of education and experience, with a concentration or certification in archival
studies
 Relevant work experience in an archives
Working Conditions:
 Regularly required to sit, use hands and fingersto handle ortouch/sense,talk and hear
 Regularly required to lift and/ormove up to 10 pounds; 15‐20 pounds on an occasional basis
 Occasionally required to stand; walk; climb or balance;reach with hands and arms
 Specific vision abilities required by this job include Close vision, Distance vision, Peripheral vision,
Depth perception and Ability to adjustfocus
 While performing the duties ofthisjob,the employee is occasionally exposed to outdoor weather
conditions, wet or humid conditions(non‐weather), work nearmovingmechanical parts, and risk of
electricalshock
 The noise level in the work environmentis usually quiet
 Travel estimated to be <5%
Abilities & Behaviors: To performthe job successfully, an individualshould demonstrate the following:
 Teamwork – Collaborates and communicates within and acrossteams, enabling workflow and
positive partnerships
 PersonalAccountability –Drivestoward results while taking personalresponsibility fortheir actions
and professional interactions
 ContinuousImprovement –Developsstrategiesfor continuousimprovement and protects against
avoidablemistakes
 Ethics & Integrity ‐ Treats others with respect and consideration regardless ofstatus or position;
Approachessituations with diplomacy,tact and discretion; Inspiresthe trust of others; Reacts well
under pressure
 Judgment ‐ Exhibitssound and accurate judgment; Supports and explainsreasoning for decisions;
Includes appropriate people in decision‐making process; Makestimely decisions
 Communication ‐ Demonstrates clear and persuasive verbal and written communication skills; Able to
receive/listen, understand, clarify, and respond appropriately to situations; Variesstyle tomeet needs
 Dependability ‐ Followsinstructions,respondstomanagement direction; Takesresponsibility for own
actions; Keeps commitments; Completestasks on time or notifies appropriate person with an
alternate plan Adaptability ‐ Adaptsto changesin the work environment; Manages competing demands; Changes
approach ormethod to bestfitthe situation; Able to deal with frequent change, delays, or
unexpected events
 Diversity ‐ Showsrespect and sensitivity for cultural differences
 Safety and Security ‐ Observessafety and security procedures;Determines appropriate action beyond
guidelines; Reports potentially unsafe conditions;Uses equipment andmaterials properly
 Fiscal Responsibility ‐ Works within approved budget; Conserves organizationalresources.
 Attendance/Punctuality ‐ Is consistently at work and on time; Ensures work responsibilities are
covered when absent; Arrives atmeetings and appointments on time
Each employee makes a significant contribution to the success of an organization. That contribution is not limited by the
assigned responsibilities. Therefore, this position description is designed to outline primary duties, qualifications and job
scope, but not limit the incumbent nor the organization to just the work identified or assigned. It is expected that each
employee will offer his/herservices wherever and whenever necessary to ensure overallsuccess.

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