Under the supervision of the Associate Registrar for Nagoya and touring exhibitions, the Registrar Assistant for Touring Exhibitions and Loans will coordinate internal approval, packing, crating, shipping, courier, and security arrangements for the transport of MFA artworks to/from borrowing institutions. Essential functions include: Assist with and provide logistical support for the management of the MFA’s Nagoya, loan, and touring exhibitions program; Assist with booking flights and hotels, and other necessary arrangements for MFA couriers accompanying loans/exhibitions; Assist with maintenance and development of shipping and packing schedules, coordination of courier schedules, scheduling of staging area use, and management of the crate reuse program; Create and maintain records in the collections database, and assist with coordination of Nagoya and touring exhibition approval paperwork for Collections Committee; Assist the Associate Registrar for Nagoya and touring exhibitions with all correspondence and documentation to support the Manager of Touring Exhibitions; Manage touring exhibitions as assigned by the Associate Registrar; coordinate fee-based loan as assigned by the Registrar for Loans from the Collections; Oversee and maintain accounting and billing for shipping, couriers, and conservation expenses relating to Nagoya and touring exhibitions and fee-based loans; Travel as courier for individual loans/exhibitions; Release and receive shipments for Nagoya, loan, and touring exhibitions; Serve as a CCSF Facility Security Coordinator and Screener for the MFA.

Applicants must have a Bachelor’s degree in art-related field or equivalent knowledge and experience; Two years of museum registrar experience preferred; Ability to travel nationally and internationally; Ability to execute, with caution and good judgment, some physical work, including but not limited to placing dollies under crates, carrying boxes and objects of approximately 20 lbs, and standing on shipping dock for extended periods; Proficiency in working with electronic data/collections databases required; Ability to perform tasks in professional manner and with discretion when working with confidential records; The successful candidate must be precise and highly organized, have excellent communication and relationship management skills, and work well as part of a team.

Status: Full-Time
Posted: 10/30/13

This is a term position, with full-time benefits, scheduled to end 6/30/14
Conservation and Collections Management, Registrar’s Office
Mon-Fri, 9am-5pm