This position will also entail creating and maintaining tracking databases, constituent mailing lists, and other evaluative and outreach tools.
This is a flexible position and will require some evening and weekend work.
• Working as part of Public Programs team, and other departmental colleagues, scheduling Museum venues, providing production support and staff liaison for Museum events.
• Develop ideas for an evolving slate of programs (including lectures, panel discussions, gallery talks and symposia) and receptions and events.
• Work on the development and implementation of the ongoing public programming schedule.
• Facilitate the execution of license, appearance, and partner agreements necessary for events.
• Work with the Public Programs Coordinator to create and maintain a tracking system that provides information on the current execution and term status of all agreements relevant to content being presented through the 9/11 Memorial Museum’s public programs and present regular summary reports that identify action items.
• Manage workflows to guarantee that outreach efforts for future programs and events are on track.
• Compose outreach and marketing material used to target and build audiences and local community groups and other organizations as needed.
• Update budgets and process check requests and purchase orders related to those budgets in compliance with organizational procurement guidelines.
• Track program attendance and maintain up-to-date informational files on all programs.
• Arrange for transportation and other travel accommodations for program participants when necessary.
• Process and track contracts/agreements/invoices for lectures, panels, screening, performances, and programs and follow up with internal departments as needed.
• Coordinate the internal review process for program related marketing material (text and graphics), including the integration of external party input when required.
• Other duties as assigned.
• College degree or equivalent is preferred.
• At least two (2) years of relevant experience in a museum environment or similar cultural institution, preferably with some experience coordinating and implementing programs or events.
• Strong financial management skills and the ability to work with close attention to detail and maintain confidentiality.
• Self-starter, takes initiative and works well independently.
• Ability to assess priorities and work well under pressure; excellent time management, problem solving, and analytical skills.
• Excellent written and oral communication skills.
• Demonstrated ability to work professionally, represent the Museum with a high level of integrity and professionalism, adhere to Museum policies and support management decisions in a positive, professional manner.
• Highly organized; able to organize details of a dense public programming slate.
• Able to interact professionally and appropriately with staff, volunteers, and the public.
• Ability to organize and facilitate meetings.
• Command of a second language preferred.
• Experience working with video and photo editing software also preferred.
• Able to work some weekends and evenings as needed.
• Working knowledge of Microsoft Office, Adobe Acrobat, Outlook calendaring, and relevant database software.
• Must adhere to a policy of strict confidentiality in terms of information regarding 9/11 victims, bid documents, security and life safety incidents, and labor relations.
• Full-time position.
• Schedule involves a five-day work week, including some weekends as needed.
• Schedule will require a combination of early morning and late evening hours as well as some holidays.
• We offer a competitive salary and full benefits package.
• Please state the location where job posting was seen.
• Send cover letter and resume to firstname.lastname@example.org by 3/28/14.
• Please visit our website at www.911memorial.org.
The National September 11 Memorial and Museum at the World Trade Center Foundation, Inc. is committed to workforce diversity. EEO.