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Communications Coordinator [Museum of Fine Arts, Boston]

Posted by Tegan Kehoe on July 22, 1974 in job announcements |

Applications due September 16, 2014.

The Communications Coordinator provides support to the Senior Director of Communications, coordinating division efforts among Communications areas and across Museum departments. The Communications Coordinator works in a fast-paced environment, handles sensitive and confidential issues, provides administrative support, acts as the department contact and coordinates projects as needed. Essential functions include: maintain daily appointment calendar and schedule and coordinate all meetings; prepare relevant meeting materials and assist with developing agendas, talking points, and presentations, including PowerPoint; answer and screen incoming telephone calls, e-mail and mail; maintain electronic files and hard copy filing system of office correspondence, exhibitions, programs, reports, and records; provide assistance with annual Communications Plan and budgeting process; communicate with and receive visitors from media, corporate and other industry and community colleagues; conduct online research for projects; write/prepare correspondence, staff memos, and reports and follow up with copying, printing and distribution; edit select press and other written materials; maintain file of key communications documents and media coverage; generate and maintain expense tracking reports for the Communications budget and process bills; arrange for travel and accommodations and assist with expense reports, as required; maintain intranet site for Communications and update division information; plan and coordinate All Staff meetings; coordinate Board of Trustee’s Communications Committee meetings; compile monthly communications highlights reports; provide additional department and division-wide support as needed.
Qualifications:
The candidate must be a self-starter, professional, extremely organized and detail-oriented. A Bachelor’s degree, along with related intern or other experience is required in addition to excellent written and verbal communication skills; ability to handle multiple projects in a time-sensitive environment while producing quality work; a high level of respect for confidentiality and sensitive matters; proficiency in Microsoft Office.
How To Apply:
For consideration, please submit your cover letter and résumé to: resumes@mfa.org. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115. Only those selected for interviews will be contacted.
The Museum of Fine Arts, Boston is an Equal Opportunity Employer and seeks diversity in its workforce.

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