Posted July 28, 2014.

The Smart Museum of Art at the University of Chicago is seeking an experienced Loans and Exhibitions Registrar for the position of Associate Registrar. As part of our collaborative registration team the Associate Registrar manages registration functions related to loans and exhibitions, and helps oversee logistics and coordination of major museum projects and exhibition planning. This is a unique opportunity for an experienced registrar to work with the collections and exhibitions of a leading academic art museum in a highly collaborative and ambitious working environment.

Primary Responsibilities

Manage registration aspects of the museum’s exhibition program, including on-site/touring, and national/international exhibitions.
Help develop and maintain standardized exhibition planning documents and processes.
Facilitate overall planning, coordination and logistics of major museum projects and exhibitions, working in concert with the Head Registrar and the museum’s Program Council.
Coordinate loan activity, both outgoing from the permanent collection and incoming from long-term lenders, with assistance from registration team.
Work with curators and Head Registrar to prepare registration budgets related to exhibitions and loans. Perform other administrative tasks as necessary.
To apply, search for requisition 095660 and submit a cover letter, resume, and references through

Job Requirements

Bachelor’s degree required, preferably in art history or closely related subject (Master’s degree preferred).
Previous experience required in a museum registration office. Management experience preferred.
Knowledge of museum standards regarding the care and handling of art, and of international exhibition and loan management.
Knowledge of legal and ethical issues surrounding a museum art collection.
Strong computer skills and familiarity with databases, especially TMS.
Ability to travel and work outside regular business hours, when necessary.
Ability to represent the museum in a professional manner to donors, lenders, professional colleagues, and all university constituencies.
Mental Demands:

Applicant must be detail-oriented and sensitive to the necessity of accurate record-keeping.
Ability to maintain confidentiality.
Excellent written, oral, and auditory communication skills.
Ability to see projects through to completion and ability to work well both with others and under own direction.
Ability to handle multiple projects simultaneously and prioritize workflow, both for self and for staff.
Physical Demands:

Ability to see, handle, lift, push, pull, and carry objects.
Ability to crouch, climb, balance, and stand for long periods of time.
Ability to participate in transportation of artworks and withstand various outdoor temperatures.
Salary is competitive, depending upon qualifications, with comprehensive University of Chicago benefits. Review of applications begins immediately and position stays open until filled. To apply, submit application electronically at


The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not an exhaustive list of all duties and responsibilities associated with it.

To apply, search for requisition 095660 and submit a cover letter, resume, and references through

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