Posted August 13, 2014

One of the newest museums in New York City, the Rubin Museum of Art is dedicated to creating a dynamic environment that stimulates learning, promotes understanding, and inspires personal connections to the idea, cultures, and art of Himalayan Asia. Now in its tenth year, the Rubin Museum welcomes over 175,000 visitors annually and has 4,000 members. The Rubin Museum’s preeminent collection includes works of art from present-day Afghanistan, Bhutan, China, India, Mongolia, Nepal, Pakistan, and the Tibetan Plateau. The pace is lively with more than ten changing exhibitions and more than 250 films, concerts and on-stage conversations a year.

Reporting to the Head of Institutional Giving, the Assistant Manager works closely with Museum staff to cultivate, expand, and steward institutional donor relationships (foundation, corporate, government) and to develop, implement and maintain records for the Rubin Museum’s fundraising strategies, its exhibitions, public programs and education initiatives to meet its funding needs.

Responsibilities include but are not limited to the following:

• Assists in the development of a strategic plan for short and long term initiatives, to expand the Rubin Museum’s donor base and develop new funding sources consistent with the Museum’s mission and priorities.
• Keeps abreast of Rubin Museum’s goals and projects in curatorial, education, and public program areas in order to accurately communicate the museum’s activities;
• Performs donor research and supports cultivation, solicitation, and relationship with past, current and new donors.
• Writes, coordinates and prepares grant and sponsorship proposals and related correspondence.
• Manages Corporate Membership program, including solicitation, renewals, and submission of monthly calendar of events.
• Prepares timely acknowledgement letters and correspondence on grants.
• Prepares grant compliance and status reports, coordinating with various departments to address funding requirements.
• Prepares budgets and supporting materials for proposals and applications in concert with Finance and other departments.
• Creates supporting materials to enhance fundraising efforts including press coverage, images, summary documents, program brochures and other materials as needed.
• Manages donor credits and acknowledgments for Museum communications, publications, web and print materials as well as the Donor Panel and Annual Report;
• Maintains history and up-to-date donor and prospect information in fundraising database (Raiser’s Edge).
• Maintains development department files on foundations, corporations and government agencies.
• Provides support for select fundraising events.
• All other duties as assigned.

• Bachelor’s degree required. Masters in Arts Administration preferred.
• Two-three years of grant writing experience required.
• Non-profit, museum, or development experience a plus.
• Must have excellent written, verbal and interpersonal communications skills.
• Competency to write clearly and concisely as well as edit copy for clarity and grammatical accuracy
• Ability to craft proposals to meet Museum funding needs, and to adhere to funders’ guidelines
• Working knowledge of budgeting.
• Strong computer skills in MS Word, Excel, Outlook, Power Point, and with Internet.
• Knowledge of fundraising database systems (Raiser’s Edge, Donor Perfect, or other) a plus.
• Excellent organizational skills, attention to detail and ability to prioritize, and meet deadlines required.
• Flexibility to work some evenings and weekends.
• Ability to work under pressure and adhere to multiple deadlines simultaneously

• The Rubin offers a competitive benefits package.

Application Instructions
Please provide the following as part of your application:
• Complete resume, including salary history and salary requirements.
• Summarize your relevant qualifications for this specific position.
• Two (2) writing samples.

• Indicate Job Title on Subject Line of Email or in body of cover letter.
• Applications in electronic format preferred, and accepted at
• Mailed applications – Manager, Human Resources, Rubin Museum of Art,
150 West 17th Street, New York, New York 10011