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Registrar [Pulitzer Arts Foundation]

Posted by Tegan Kehoe on August 25, 1974 in job announcements |

Receiving applications until October 13, 2014

Location: St. Louis
Reports To: Director
About the Pulitzer Arts Foundation: Pulitzer Arts Foundation provides an intimate space for interdisciplinary collaboration and community engagement that focuses on the intersection of visual and other art, as well as design. A non-collecting institution, the Pulitzer is committed to pushing the boundaries of the traditional arts encounter and providing its audiences with new and unexpected arts experiences. Founded by curator, philanthropist, and arts patron Emily Rauh Pulitzer in 2001, the Pulitzer presents a highly varied program that invites visitors to think differently about art and its relationship to other disciplines and daily life. As part of its continued support of Grand Center’s revitalization and its vision to serve as a cultural destination for the St. Louis community, the Pulitzer brings together a diverse range of innovators, including artists, curators, and community partners, as its collaborators. Housed in a Tadao Ando-designed building, the Pulitzer offers visitors an evolving viewing experience, as it blends indoor and outdoor spaces enlivened by natural light.

Position Responsibilities and Duties:

Coordinate all logistical arrangements for incoming loans to Foundation exhibitions as well arrangements for the return of those loans.

Work closely with the Curatorial and Installation departments throughout the planning and development phases of the exhibitions
Create detailed budgets for all aspects of incoming exhibitions
Coordinate crating and shipping arrangements with lenders and fine arts shipping agents
Work with international shipping agents to coordinate customs and to maintain compliance with TSA regulations, CITES regulations, etc.
Work with Chief of Installation on design of casework and mounts
Produce exhibition-related documentation including loan forms, certificates of insurance, receipts, shipping forms, etc.
Create detailed exhibition installation/de-installation schedules
Supervise crating/uncrating of borrowed objects as well as their installation/deinstallation in the galleries
Condition borrowed objects on incoming and outgoing ends
Work in the galleries with couriers on conditioning and packing/unpacking their loans
Arrange all travel, hotels and per diem for couriers
Oversee the ongoing care of the artwork installed in the building and on the grounds, making sure that all conditions meet a high museum standard of safety and security.

Work with Director of Security and Facilities Manager on all issues involving security of artworks
Arrange fine arts insurance for the Foundation
Perform regular condition checks on artworks in the galleries
Assure compliance with all lender requirements (light levels, temperature/ humidity, security, etc.)
Maintain and regularly update the Facilities Report and Emergency Response Plan
Work with Programming and Audience Development department to coordinate events in the galleries
Oversee care of the objects in the Foundation’s collection (note: although the Pulitzer is a non-collecting institution, there are a handful of objects that are accessioned including those commissioned for and/or permanently installed in the building)
Supervise installation of artworks in Pulitzer offices, library and grounds
Maintain art storage and crate storage
Manage the art database (“The Museum System”, or “TMS”) for all records related to exhibitions and Foundation-owned objects.

Serve as administrator of the TMS database software
Create and maintain database records (and archival paper files) for loans, exhibitions, shipments, etc., including tracking all location changes
Maintain TMS and paper records for objects in the Foundation’s collection
Maintain records and storage for all crates and travel frames
Coordinate all aspects of photography and image rights for Foundation exhibitions, publications, ephemera and website.

Handle the acquisition of object images from lenders/lending institutions
Secure reproduction rights for artwork from lenders and artists’ estates
Coordinate installation shots taken of Foundation exhibitions
Work with Curatorial department and design companies on images/captions/photography credits for print catalogues and website
Maintain compliance/renew rights with Artists’ Estates for archived images on Foundation website
Other responsibilities:
Provide managerial oversight of the Assistant Registrar
Oversee project to create Pulitzer archive
Develop guidelines and protocols for all staff on image rights

Interested applicants should send a cover letter and CV to:
Sharice Williams
Assistant Business Manager and Human Resources Manager
Pulitzer Arts Foundation
3716 Washington Blvd.
St. Louis, MO 63108
swilliams@pulitzerarts.org

Job Requirements
Position Requirements:
Bachelor’s degree in Art History or related field plus at least five years of experience in museum registration; thorough knowledge of best practices in object handling, crating and shipping, insurance, and conservation; project management skills with a strong attention to detail; experience with budgeting and financial planning processes; strict adherence to professional ethics and a high museum standard of care and security; evident practice of a high level of confidentiality; ability to work independently and interdepartmentally; strong written and oral communication skills. Proficiency in TMS database software, knowledge of image acquisitions, and experience with securing image rights is preferred.

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