Apply by:
December 01, 2014

The Production Coordinator will offer administrative and technical production support for educational events, special events and other public programs. This will include both internal and external Special Events, Films, Educational programs such as Teen Night, Playdate and Teen Convening, and ICA and CrashArts performances. The Production Coordinator will be solely responsible for select special events/programs which require working directly with the client to establish production needs and ensure the highest quality implementation. For other events/programs the Production Coordinator will act as support to the Production Manager of the event. This support will include lighting, audio, video and logistics. The specific events and the Production Coordinator’s role will be assigned by the Director of Theater Operations. In addition, the Production Coordinator will be responsible for assisting with equipment and space maintenance. Work hours vary with nights and weekend required.  The Production Coordinator will work with a variety of clients including VIP’s, artists, ICA staff and theater crews.

 

Responsibilities:
For assigned events/programs the Production Coordinator will be responsible for:  Working closely with the Event/Program Manager and the ICA Production Department to identify production elements, logistical and staffing needs.

  • Manage equipment allocation, communicate program staffing needs and develop event logistics.
  • Coordinate with involved departments to identify and execute production needs.
  • Work with the Client/Program Manager and the Director of Theater Operation to manage budget for each event.
  • Oversee event crew and vendors.
  • Coordinate event deliveries to ensure successful implementation.
  • Production Coordinator shall be onsite to ensure smooth production of scheduled events, including load-in, strike/load-out and restore as needed.
  • Required to attend weekly production department meetings.
  • Assist Production Manager with the maintenance of theater, storage spaces and theatrical equipment.
  • Maintain complete documentation, event forms and calendar information.
  • Manage rental orders for events as needed.
  • Assist Director of Theater Operations with event billing and performance budget.
  • Assist with ICA programs and events as assigned by Director of Theater Operations.
  • Coordinate with Security, Facilities and Curatorial staff to ensure the safety of our patrons, building and artworks.

 

Qualifications:

  • Candidates must be highly organized, detail-oriented individual with the ability to manage multiple projects and work well under pressure.
  • Possess the ability to work with all levels of the organization.
  • Manage clients with diverse backgrounds.
  • Possess extensive, and demonstrable, knowledge in one of the following: Audio Engineering, theatrical lighting or theatrical carpentry.
  • Working knowledge of one of the following: video projection for presentations, digital projection, audio production, theatrical lighting or theatrical carpentry.
  • Working knowledge of Microsoft Office suite and G-Mail suite.
  • Excellent communication skills and the ability to stay calm under pressure.
  • A professional demeanor and appearance is required.

How To Apply:

Interested candidates should send letter of interest, resume and salary history to jobs@icaboston.org andmmoore@icaboston.org.   When applying include Production Coordinator in subject line of email.

The ICA is an equal opportunity employer.  We are located at 100 Northern Avenue, Boston and accessible by public transportation (Red Line and Silver Line).

 

Apply by:
December 01, 2014

About this Organization:
The Institute of Contemporary Art has been at the leading edge of art in Boston for seventy years. Like its iconic building on Boston’s waterfront, the ICA offers new ways of engaging with the world around us. Our exhibitions and programs provide access to contemporary art, artists, and the creative process, inviting audiences of all ages and backgrounds to participate in the excitement of new art and ideas.
The ICA is an equal opportunity employer. We are located at 100 Northern Avenue, Boston and accessible by public transportation (Red Line and Silver Line).