Description
Job Summary
The New-York Historical Society’s Department of Public Programs is seeking a Public Programs Assistant responsible for assisting the Vice President for Public Programs in the planning, promotion, and production of evening and daytime public programs throughout the calendar year.

The position is full-time and requires evening work 2-4 times per week as well as select weekend dates.

Major Responsibilities/Activities
1. Assist in Planning and Implementing Programs
• Assist in management of evening events, walking tours, and week-end programs. This includes but is not limited to: coordination of volunteers, supervision of registration desk, setting up reception and book signing events, providing audience, and speaker assistance, etc.
• Provide financial support by counting monies from program events, processing credit charges, and submitting all cash, checks, and credit charge receipts to Finance Department.
• Help manage program records and files and prepare reports on program sales and attendance.
• Attend logistics meetings;
• Submit names of people for mailing lists and new memberships to Development Department.

2. Managing Ticketing Software for Department
• Serve as department contact person for public programming and handle processing problems. Monitor the status of sales for each program, including review of daily sales wrap reports
• Receive and submit checks received from direct mail purchases to the Finance Department. Maintain records of donations made through direct mail and submit to Development Department. Close events on Altru web-site before show time and generate sales report, guest list, and credit card signatory cards

3. Assist in Brochure Development
• Research books, authors, and speakers and prepare text for program descriptions and speaker biographies. Assist in gathering information from collaborators, publishers, and speakers
• Review and edit all text and copy for brochures.
• Coordinate list management functions for the Public Programs Department.

4. Department—Office Administration
• Assist in the management of program events and prepare periodic status reports on projects for Vice President of Public Programs.
• Respond to public inquiries via telephone and the internet. Field inquiries from publishers, authors, and others interested in holding programs;
• Act as contact person and maintain database for docents and other complementary ticket holders;
• Serve as liaison to other N-YHS departments, including fulfillment of inter-departmental requests
• Provide administrative support for Public Programs department. Perform other duties as assigned.

Knowledge and Skill Requirements
Bachelor’s degree with a major in any of the following: Communications and Marketing, Arts Administration, or related field. Experience in events planning is a plus. Demonstrated ability to successfully handle a variety of administrative duties, work well independently, and creatively under pressure. Good computer skills, including Microsoft Office. A knowledge of InDesign is a plus. Successfully demonstrated attention to detail and excellent organization skills. Knowledge of public programs at other cultural institutions preferred. Needs to be capable of completing projects, both on a team and individually, in a fast paced environment. Excellent interpersonal, written, and oral communications skills. Must work well with public.

Application Instructions
For consideration please send cover letter, resume and salary requirements to hr1@nyhistory.org. In the subject line please reference the job title. The New-York Historical Society is an Equal Opportunity Employer.