Job Description

 The Chief Financial Officer (CFO) will report to the museum’s Executive Director and lead, direct, and execute the museum’s financial policy while working closely with the Board, officers and staff. The CFO will lead all financial administration, business planning, budgeting, human resources (HR), Information Technologies (IT), the museum store, and oversee catering services. The CFO will work closely with the Treasurer and finance committee of the Board of Directors.

Job Requirements

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Strategic responsibilities:

  • Partner with the Executive Director on strategic and operational issues; make recommendations based on financial analysis and projections, cost identification, and allocation and revenue/expense analysis
  • Participate in the ongoing strategic planning process and develop objectives and priorities for the museum in conjunction with the Executive Director
  • Manage long-term budgetary planning and cost management
  • Partner with the Director of Development to align financial management with short and long-term goals
  • Partner with the museum’s finance committee to ensure alignment and understanding of fiscal policies for non-profits

Management:

  • Lead the process for budgeting and oversee the implementation of budgets
  • Oversee the Accounting function, ensuring that financial record systems are in accordance with Generally Accepted Accounting Principles, to include monthly financials and budget variance reports with distribution to
    • Staff Directors and additional staff with budgetary responsibility
    • Finance Committee, and /or
    • Executive Committee, and/or
    • Board
  • Manage cash flow and forecast cash flow monthly and other times, as necessary
  • Serve as primary contact for banking, investments, and endowment accounts; and serve as primary contact for General Insurance. Manages relationships to optimize service and minimize cost to museum
  • Provide additional financial reports for grants and other fundraising purposes
  • Provide financial reports for Fixed Assets and other Capital Expenditures, by project
  • Oversee Payroll and Human Resources including
    • Quarterly and annual payroll tax reporting
    • File annual benefits return Form 5500
    • Workers’Comp annual audit
    • Oversight of benefits administrator
    • Ensure compliance
  • Provide annual audit and Forms 990 and 990T
    • Includes responsibility for internal control, sound policies and practices
    • File the annual Charitable Solicitation registration
    • File the Annual Report due to the state of Tennessee
  • Coordinate with immediate staff to ensure collaboration on financial, IT, and HR issues with all members of the Brooks team
  • Oversee systems in place for accounting, HR, and IT, and make recommendations for improvements as needed
  • Approve all purchase orders and requisitions over $100
  • Review and sign checks as appropriate
  • Prepare and submits quarterly billing reports to the City of Memphis
  • Maintain legal and business files of the museum, except for those maintained by the museum’s attorney
  • Work with the Treasurer, finance committee and the Director of Operations and Facilities to obtain budgeted funding from the City of Memphis
  • Supervise the Human Resources Manager and ensures that S/he works with the appropriate brokers to provide appropriate insurance and benefit plans; and oversees the payroll process, including associated payments to government agencies
  • Complete other tasks and projects as determined by the Executive Director with guidance from the Treasurer and Board of Directors

Education and Experience:

The CFO will be a strong leader with approximately 7 -10 years of broad financial experience, including gathering and evaluating finances and making recommendations to senior leadership. S/he will have experience managing finance, including accounting, budgeting, control, and reporting, and managing HR and IT functions for a mid-size non-profit with a budget of $4.5 million or similar organization or department.

The CFO will have a minimum of a BS or BA in accounting or finance. A CPA/CMA and/or MBA is preferred. The CFO will show evidence of strong partnership skills with a CEO, Executive Director and/or other senior management. For-profit world candidates accepted but preferably those with non-profit board experience. The CFO will demonstrate acute analytical skills and the ability to translate a strategic plan into an operational model. The CFO will work collaboratively and as a team player, employing a hands-on management style that encourages the professional development of staff, supports the museum’s mission, and actively embraces a dynamic, energetic workplace.

Competitive salary with full insurance benefits after successfully completing sixty days of employment.

Interested applicants please forward cover letter/resume’ to resumes@brooksmuseum.org.