Special Events Manager

Description:

About The Organization:

The Trustees is an organization with a fascinating past and an exciting future. Our places are open to all and we thrive by involving as many people as possible in what we do. Founded in 1891, by a group of visionary volunteers, we preserve, for public use and enjoyment, properties of exceptional scenic, historic, and ecological value in Massachusetts and work to protect special places across the state. We have helped protect more than 50,000 acres, including 25,000+ acres on more than 100 reservations that are all open to the public. We are a nonprofit conservation organization funded and supported entirely by our visitors, supporters, volunteers, and more than 40,000 members.

 

The Development Department oversees an annual giving, major gift and campaign initiatives, legacy giving, stewardship, advancement services, foundation and grants and governance.  This is an exciting time in our organization’s nearly 125-year history as we look to move the four pillars of our bold Strategic Plan forward and better steward and protect our portfolio of stunning properties and their cultural and natural resources, excite current and new audiences in our work using our properties and programs as a platform, and grow our organizational mission and impact.   As a member of the Development Department, you will join a team-oriented group of passionate professionals who care about the mission of The Trustees.

Position Summary:

The Special Events Manager reports to the Senior Director of Individual Giving and collaborates with Annual Fund Director, Major Gift Officers and Governance to implement events in support of fundraising goals and initiatives.   As a member of the Development Team, the Special Events Manager will create, calendar and implement a year-round calendar of purposeful donor, member and prospect events.

Essential Functions:

  • Work closely with colleagues across Development, Governance and Enterprise to propose, plan, schedule, and execute a purposeful year-round calendar of exciting and creative Trustees’ Development events closely aligned to mission and with clearly articulated goals.
  • Design, plan and execute events for Trustees’ highest level donors, members, and prospects.
  • Working with the Associate Director of Governance, plan and execute annual events for volunteer leaders including Annual Meeting and Dinner, New Governance Orientation, Advisory Board Meetings and Chairman’s Council.
  • Work with board members, volunteers, regional representatives and a range of internal departments from Marketing to Development Operations, Finance, and in the areas of education, agriculture, land conservation and curatorial.
  • Serve as a key participant in framing, planning and executing events to celebrate the 125th anniversary of The Trustees.
  • Be informed and up to date on organization-wide Trustees’ events, including regional and enterprise events, with an eye towards partnering on events, maximizing value, providing thrilling content-rich experiences and leveraging costs. Serve as the liaison with Engagement Managers to coordinate dates of Trustees’ events and manage The Trustees’ special event calendar.
  • Recruit and manager 1-2 interns to support event work.
  • Prepare and distribute budgets for events. Track expenses. Handle all vendors and vendor agreements and logistics.
  • Brief key staff and volunteers for events.
  • Coordinate post-event evaluation and follow-up with stake holders.
  • Collaborate with Advancement Services on invitation lists, mailings, RSVP processes, online communication/payment, oversight, and implementation of the event module in Raiser’s Edge.
  • Work closely with Marketing on event marketing (print/online/onsite), collateral needs, press, and speaking remarks.
  • Other duties as assigned with or without accommodation.

Qualifications:

Education and Experience:

  • Bachelor’s degree
  • 3-5 years experience in event management

Skills:

  • Enthusiastic interest in the mission of The Trustees is a core requirement.
  • Computer skills are essential; experience with Raiser’s Edge or similar database management system is helpful.
  • Ability to take initiative and stay organized and productive in a fast-paced environment.
  • A confident personality with the ability to calmly and professionally solve problems elegantly while in the moment; a positive and energetic work style.
  • Strong verbal and written communication skills.
  • Ability to work confidentially with all levels of staff, volunteers, and donors.

Other:

  • Access a personal vehicle for travel to off-site events as well as meetings in Boston and other locations as needed.
  • A flexible schedule is required, availability to work evening and weekend hours, with particular concentration of events in the spring and summer months.

How To Apply:

APPLY NOW – Special Events Manager

Click here to see all job opportunities at The Trustees of Reservations

No phone calls please.

In addition to being an Equal Opportunity Employer, The Trustees of Reservations aim to create a thriving, inclusive workplace that values each member of our team. We aspire to reflect and effectively serve the residents and communities of Massachusetts who are at the core of our mission.

Apply by:
August 27, 2015