Program Specialist, Membership Operations, Office of Advancement [Smithsonian Institution, Washington, DC]

Description

Come join a team of dedicated staff at an exceptional time in Smithsonian history, as the Institution continues work on a comprehensive strategic plan, expands the programming, educational, and scholarly activity of its museums and research centers, and completes its very first Institution-wide fundraising campaign.

Through this national campaign, the Smithsonian is building a model fundraising organization, one that will meet the growing needs of this unique organization and offer excellent professional opportunities. This position offers exciting opportunities for the successful candidate to make a significant impact on the future of the Smithsonian. There is no better time to join this amazing Institution.

The Smithsonian Office of Advancement seeks experienced and creative candidates to fill the position of Program Specialist, Membership Operations. This position is in the Friends of the Smithsonian membership department and provides technical and administrative support of membership operations. The Program Specialist will be responsible for working across the membership department to support back-end operations and overall success of the Friends of the Smithsonian. This position will supervise the Member Services Assistant. Duties include:

• Member Services Vendor Oversight: Primary liaison to vendors providing caging, data entry and acknowledgment services; and inbound telephone support. Manage processes and define standard procedures, resolve questions and problems, respond to member correspondence and concerns. Develop metrics and reporting for member service activity.

• Financial Operations: Support senior staff in all aspects of financial operations, including purchasing, recording revenue, invoice processing and tracking, corporate matching gift processing, inter-departmental transfers, contract bids and revenue and expense summaries. Perform reconciliations between financial systems.

•  Reporting and Analytics: Work with senior staff and external vendor in interpreting and applying performance analysis, developing and applying data models and defining optimal data segmentation strategies.

Additionally, the incumbent will assist in the development and implementation of processes, projects, reports, fundraising and stewardship campaigns, events, correspondence, and collateral materials. Facilitates communication with other membership programs within the Institution. Assists with member engagement and supports all events hosted by the membership program.

Requirements

Candidates must have a minimum of three years relevant experience, including member services vendor and staff management, financial operations and/or direct response analytics. Other required skills: the ability to successfully manage multiple deadlines, to work both independently and as part of a team, and exceptional attention to detail.

The Office of Advancement oversees and guides the fundraising efforts of the entire Smithsonian and is home to the central development organization for the Institution. In addition to raising significant support for a variety of Smithsonian initiatives, the Office of Advancement provides support services to development offices across the Institution. The office engages with staff throughout the Smithsonian in accomplishing their goals.

The Smithsonian Institution is a unique complex of 19 museums and galleries, the National Zoological Park, and nine research centers. The Smithsonian is a national and world treasure and is dedicated to its founding mission, “the increase and diffusion of knowledge.” Its exhibitions, programs, collections, and outreach touch the lives of millions of Americans every year, as well as many who visit us from abroad.

The Smithsonian Institution offers a competitive salary and a comprehensive package of benefits. This is not a Federal Position, but has similar requirements and benefits. To learn more about the Smithsonian, please visit www.si.edu. Interested candidates should submit their resumes and a cover letter to oastaffing@si.edu by December 1, 2015.

The Smithsonian Institution is an equal opportunity, affirmative action employer. Candidates of all backgrounds are encouraged to apply.

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