Exhibitions and Public Programs Coordinator, SMFA
Engaging. Dynamic. Fun.
As one of the world’s renowned art museums, the MFA boasts a collection that spans nearly all cultures and time periods—ranging from the art of ancient Egypt to French Impressionism to Contemporary. There’s art and so much more to interest people from all walks of life. The Museum is a lively social destination that offers concerts, films, and lectures while also serving as an important community and educational resource for schools and families.
Our mission is to preserve and share our treasures with Boston and beyond while providing an engaging and memorable experience for all our visitors. This would not be possible without our talented staff, volunteers, donors, members, and community partners.
Our culture is built on scholarship, collaboration, trust, and mutual respect. We embrace change and the opportunity it brings and are committed to develop, reward, and retain our valuable staff.
Join us for what promises to be an enriching, vibrant, and ever-changing experience. And, yes, a fun place to work!
The Exhibitions and Public Programs Coordinator is responsible for day-to-day operations of the SMFA Exhibitions and Public Programs office.
Primary Responsibilities:
• Handle general inquiries and correspondence with faculty, students and artists.
• Process all office related purchases and other payments.
• Coordinate travel and hotel arrangements for Exhibitions staff and visiting artists.
• Update information phone line and calendars.
• Maintain office and procedural manuals.
• Maintain/procure adequate inventories of office supplies.
• Oversee Exhibitions and Public Programs mailing and e-mail list.
• Coordinate all major mailings.
• Update Office of Communication on all exhibitions and public programs.
• Develop and gather timely content for SMFA social media efforts.
• Schedule spaces for lectures and events.
• Coordinate the Visiting Artists lecture series.
• Assist during events as needed.
• Schedule Area Shows in the Main Building (the BAG, Weems Center, Project Space and Downstairs Gallery).
• Coordinate logistics for all opening receptions.
• Design and oversee production of all wall titles, wall texts, and object labels for all exhibitions including the SMFA Art Sale.
• Oversee production timelines of printed materials, when applicable.
• Coordinate all aspects of the student gallery assistants program (recruit, hire, train and supervise schedule).
• Oversee attendance tracking for exhibitions and public events.
• Coordinate submissions, review and return of submissions/applications for the Traveling Fellows Awards and other Awards.
• Payments to recipients of the Traveling Fellowship Awards, Boit Awards, Dana Pond Awards, Will and Elena Barnet Award, Eugene Ward, and the Sumner Cooper Award.
• Assist the Development department with specific assignments and logistics pertaining to the Art Sale; Art Sale drop-offs and pick-ups; maintaining inventory system (including tracking, location and rotation of submissions); label production; working with artists and buyers to troubleshoot any issues that arise.
This is a term position, with full-time benefits, through June 30, 2016.
• BA or BFA degree required.
• 3 plus years of experience.
• Strong passion for the arts and visual culture, contemporary art knowledge required.
• Thrives in a high energy environment and able to meet multiple deadlines.
• Strong writing and verbal skills; interpersonal and friendly.
• Ability to work within a diversified community with flexibility and a spirit of cooperation.
• Demonstrated aptitude for event production; highly organized and detail oriented.
• Proficient with Mac platform using Microsoft Office Suite, Adobe Creative Suite, social media applications and digital transfer websites such as Dropbox and Wetransfer.
• Required to occasionally work evenings and weekends.
For consideration, please submit your cover letter and résumé to: resumes@mfa.org. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115.
The Museum of Fine Arts, Boston is an Equal Opportunity Employer and seeks diversity in its workforce.
January 07, 2016
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