Position Title: Sales and Events Officer

Department: Development

Reports to: Director of Special Events

Employment Type: Full Time, Salaried/Exempt

Position Summary

As a sales team, the Sales and Events Officer works in conjunction with the Director of Special Events to secure $500,000 through event rental sales. In addition, the Sales and Events Officer plans and coordinates event logistics through superb costumer service.
Responsibilities

Sales Responsibilities

  • With the Director of Special Events, secure $500,000 in revenue through event rental sales (approximately 50 events per year)
  • Respond to and track event inquires in a timely manner
  • Close inquiries, develop repeat business and lead site visits
  • Generate new business, through prospecting, outreach and networking
  • Deliver proposals accurately, on time and with attention to detail to clients
  • Write contracts, invoices, manage client payment schedule and gift processing
  • Track revenue and record client inquiries in Raiser’s Edge
  • Consult newspapers, trade journals, websites and social media to learn about area conventions, new business and potential clients
  • Collect and compile data to identify sales and industry trends
  • Collaborate with Director of Special Events and Marketing team to develop and implement new outreach and marketing strategies to attract clients

Event Responsibilities

  • Work with event rental clients to plan, coordinate and execute events
  • Coordinate vendors and work with Museum’s operations and other departments to relay event details
  • Ensure all events are within the Museum’s event guidelines and follow procedures
  • Execute events seamlessly and at times schedule and manage Event Assistants to manage events night of
  • Update all internal master calendars, rental work orders and event files
  • Process payments and reconcile event financials
  • Manage internal event inventory and department supplies
Qualifications:
· Bachelor’s degree required

· Proven successful record of sales and stellar customer service

· Three to five years in sales, ideally with some experience in hospitality

· Excel in a team environment and able to work independently

· Capable of decision making while practicing good judgement

· Ability to manage multiple projects under pressure and meet tight deadlines

· Demonstrated ability to work in fast-paced and demanding environment while maintaining a professional and positive attitude

· Superb communication skills, able to diplomatically troubleshoot and multi-task

· Must be available for evening and weekend events

· Sense of urgency and commitment

· Proficiency with MS Office, Raiser’s Edge development software preferred. PartyCAD and EMS calendar software a plus

How To Apply:
Join our dedicated, talented team of employees, interns and volunteers who are passionate about the work they do to support the Museum’s mission. To apply for this position, please use the Museum’s online application system, this is our preferred application method: https://isgm.applicantpro.com/jobs/377473.html. Both a cover letter and resume are required.

The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply.

We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

Apply by:
April 29, 2016