Associate Director of Events and Programs [The Broad, Los Angeles, CA]

Description

WHO WE ARE

The Broad is a new contemporary art museum built by philanthropists Eli and Edythe Broad on Grand Avenue in downtown Los Angeles. The museum is home to the nearly 2,000 works of art in the Broad collection, which is among the most prominent holdings of postwar and contemporary art worldwide. With its innovative “veil-and-vault” concept designed by renowned architects Diller Scofidio + Renfro, the 120,000-square-foot building features two floors of gallery space to showcase The Broad’s comprehensive collections and is the headquarters of The Broad Art Foundation’s worldwide lending library. A 24,000-square-foot public plaza, also built by The Broad, is adjacent to the museum and adds an oasis of green space to Grand Avenue.

WHAT WE DO

We believe that The Broad is first and foremost a museum created for the public. We want all visitors, from first-time museum-goers to seasoned art aficionados, to feel welcome, to explore, and to learn.

HOW YOU FIT IN 

In our audience engagement work, we aim to set the standard for world class programming for a museum. Our events, held onsite and offsite, are extremely poplar and usually sell out quickly. As the Associate Director of Events and Programs you will be responsible for the successful production of The Broad’s programs, thereby playing an integral role towards achieving this goal. You will have the opportunity to work on truly inspiring, innovative and challenging programs by artists of international acclaim.

ABOUT THE POSITION

Under the direction of the Director of Audience Engagement, The Associate Director of Events and Programs will be responsible for producing all facets of The Broad’s events and public programs from planning through to execution of events, including developing production budgets, determining how to execute performances/events, hiring and managing contracted technical and production staff, generating final budget and attendance reports. Events range from 2,000 guests to 150 guests; conversations with artists to multi-performer evenings.

RESPONSIBILITIES

• Manage the production of a diverse and dynamic public programming schedule in collaboration with the Director of Audience Engagement to deliver programs that set an international standard for museum programming.
• Independently manage the detailed logistical planning and administration of all programs including contracting of artists, collaborators, curators, partners; payments; travel and hotel bookings; event schedules; hospitality and technical riders; instrument/backline rental; artist liaison.
• Coordinate all technical requirements of the public programs, working with artists, agents, curators and partners to determine requirements, possibilities and constraints of producing works in a museum setting, draw seating and floor plans, contract audiovisual staff (Broad staff and/or independent contractors) and secure all rental equipment as necessary.
• Plan and coordinate the operational needs of all events with key Broad staff, including Visitor Services, Security, Facilities, Collections, Marketing & Communications, IT and Retail.
• Oversee the execution of all programs, including managing load-in/-out, set-up/breakdown, rehearsals and sound check, artist liaison and house management working with Broad Visitor Services and Security.
• Support all Marketing & Communications for public programing, sourcing PR material from artists, agents, curators and partners and securing pre-release approval of all announcements, proofreading press releases, website copy and program material.
• Coordinate all ticketing for public programs with visitor services and marketing, including determining audience capacities and managing all ticket allocations and comp lists.
• Maintain Audience Engagement budgets, including projection of individual program and series budgets and detailed reconciliation after the events.
• Develop and maintain relationships with new and existing partners, curators, sponsors, agencies, contractors, etc. to ensure the success and smooth execution of programs.
• Plan, execute and manage all special events such as museum openings and sponsored events.
• Other duties as assigned

Requirements

QUALIFICATIONS

The ideal candidate will have the tenacity and zeal required to successfully produce an ambitious agenda of live programs and events at The Broad   The Broad operates with a lean team in which each individual must excel in multiple roles.  Success requires both an understanding of strategy and a hands-on working style, nimbleness and ability to navigate effectively in a complex, fast paced, high stakes and high visibility startup environment are a must.

• At least seven years of progressive experience in event planning and/or development with a strong emphasis on public programs.
• Extensive experience mounting and managing highly successful events for high profile organizations, including film, music, performance and family events that garner media coverage.
• Ability to direct, supervise, motivate and developing effective working relationships with external and internal service providers and stakeholders
• Experience within the cultural sector, specifically modern and contemporary visual arts and related interdisciplinary programming, is highly desirable.
• Proven ability to interact effectively with artists and colleagues.
• Experience managing creative and event production teams.
• Excellent communication skills,
• Well-organized and deadline-oriented, with exceptional attention to detail and follow-through; able to work both in unstructured and planned environments, and in situations where rapid response and instant decision making is required;
• Hands on problem solving and implementation skills; persuasive and persistent in the pursuit of the organization’s goals;
• Emotionally mature and self-possessed; patient and tactful, with a sense of humor and the sensitivity to work with diverse personalities.
• A bachelor’s degree or equivalent experience in hospitality or the arts.