Database Manager [Bay Area Discovery Museum, Sausalito, CA]

Description

POSITION SUMMARY

The Database Manager is responsible for processing and tracking Development gifts and fundraising event registrations. This is a full-time, non-exempt position reporting to the Senior Manager of Individual Giving.

MAJOR RESPONSIBILITIES

• Manage the Museum’s development database (Altru) including data entry and clean-up, report and mailing list development, solicitor tracking, and produce regular reports for all fundraising campaigns.
• Establish standards, provide training and enforce staff utilization of the Altru database.
• Determine allocation of gifts and complete daily gift entry for annual fund, Donor Circle, Foundation, corporate, government and campaign gifts, events and pledges.
• Process all Museum gifts and related acknowledgment letters, and ensure personalized recognition of all gifts.  Includes producing acknowledgement letters, generating custom letters, managing matching gift process, and producing gift summary reports as needed as well as campaign pledge reminders; devising systems where necessary.
• Process and acknowledge all tickets and reservations for Museum’s fundraising events: Goblin Jamboree Goblin Sponsor Breakfast, Creativity Forum, and Playdate.
• Produce donor lists for publications, including the annual report, event invitations, event programs, and donor wall.
• Perform research to identify, evaluate and rate prospects; conduct in-depth biographical, financial and philanthropic research using established fundraising research resources; provide analysis of information gathered on current and prospective Museum donors.
• Develop, track and produce reports, exports and lists for development projects including mailings, recognition lists, events, board reports and related activities
  • Develop standardized reports for BADM Staff, board and committees
• Develop, implement, and manage systems and procedures to meet the information needs development staff in preparation for contacting, cultivating and soliciting major gift prospects.
• Provide database support to the Development staff.
• Create, run, and maintain data retrievals and/or assist with their generation.
• Conduct regular reconciliation with Finance Department.
• Assist with development related events.
• Other duties as assigned.

Requirements

QUALIFICATIONS

• AA/BA/BS degree or comparable experience required.
• Experience in non-profit database applications required, experience with Blackbaud systems preferred.
• Demonstrated proficiency in word processing, Excel, and other relevant applications.
• Knowledge of accounting processes, reporting, and reconciliation of financial information.
• Ability to interact effectively with donors, staff colleagues, board members, volunteers, public figures and community leaders.
• Commitment to the mission of the Bay Area Discovery Museum.
• Outstanding time management and analytical skills and the ability to manage multiple fundraising activities and initiatives.
• Highly motivated, flexible, resourceful, well-organized and detail-oriented.
• Demonstrated record of setting and achieving goals and meeting deadlines.
• Ability to work as a team member and also independently.
• Strong oral and written communication skills.
• Excellent customer support skills and service orientation.