The Baltimore Museum of Industry seeks a Director of Administration to manage the overall daily operations of the museum, including financial management, staff supervision and human resources, communication with the Board of Trustees, campus and facilities planning, and maintenance of the museum’s historic sites. The Director of Administration supervises Finance and Facilities staff, coordinates functions among museum departments, and fosters inter-departmental communications. In the Executive Director’s absence, the Director of Administration is responsible for overall management of the museum.

The Baltimore Museum of Industry recently completed a three-year strategic plan that foresees significant growth in programs and services, and is launching a campus master planning process. The ideal candidate will be able to envision, plan for, and manage change, and to adapt quickly in a fast-paced environment.

Responsibilities:

Finance

  • Oversee and lead annual budgeting and planning process in conjunction with the Executive Director; administer and review all financial plans and budgets; monitor progress and keep senior leadership and Board abreast of the organization’s financial status
  • Ensure that policies and systems that support financial control and effectiveness are in place and fully functioning
  • Provide overall coordination of annual audit and manage communication with audit firm

Human Resources and Staff Supervision

  • Coordinate activities and functions among museum departments and foster inter-departmental communication
  • Oversee the museum’s human resources requirements including hiring, orientation, evaluation, and identification and management of professional development opportunities
  • Administer benefits programs; manage and update personnel policies; supervise biweekly payroll
  • Establish and coordinate volunteer management program

Management

  • Manage daily office operations; negotiate contracts; manage vendor relationships; order office supplies; act as primary liaison with the museum’s tenants
  • Provide overall supervision of museum shop and plan for its growth
  • Coordinate IT functions and serve as liaison with IT consultant

Board of Trustees

  • Provide administrative liaison to the Board of Trustees; coordinate Trustee orientation; maintain all board records; schedule and coordinate Board meetings; disseminate meeting materials to Board; maintain minutes of Board meetings

Planning

  • Coordinate implementation of the museum’s strategic plan
  • Manage campus master planning process

Facilities

  • Plan for long-term maintenance and schedule as necessary
  • Ensure smooth functioning of all building systems by managing vendors and contracts
  • Ensure buildings and grounds are clean and well maintained

Government Relations

  • Manage publicly funded bond-projects including application, implementation, and construction
  • Develop and nurture relationships with local and state elected officials on behalf of the museum

Qualifications:

  • BA required, graduate degree in non-profit management or related field preferred
  • At least 10 years of overall professional experience, including 5+ years of broad financial and operations management experience, preferably in the non-profit field
  • Human resources experience including familiarity with management of benefits plans
  • Experience managing sites or facilities, preferably with knowledge of historic preservation standards
  • Demonstrated record of increasing on-the-job responsibilities in a management position, including staff supervision
  • A successful track record in setting priorities; attention to detail; keen analytic, organizational, and problem solving skills
  • Excellent written and oral communication and relationship-building skills with an ability to negotiate and work comfortably with a variety of internal and external stakeholders
  • Ability to multi-task in a fast-paced environment, and to adapt to change

Salary commensurate with experience

To apply, please send cover letter, resume, and names of three references by October 20 to Carole Baker, Deputy Director: cbaker@thebmi.org

The Baltimore Museum of Industry provides equal opportunity to all applicants for employment. No applicant shall be discriminated against on the basis of race, color, religion, sex (including pregnancy), national origin, age, disability, genetic information, or any other legally protected classification.

Prior to final hiring, all candidates will have to undergo a criminal background check in accordance with Maryland law.