DATE: December 2014
DEPARTMENT: Director’s Office
TITLE: Special Assistant to the Director
SCHEDULE: Full-Time
REPORTS TO: Executive Assistant to the Director
DESIRED START: Immediately
FLSA STATUS: Non-Exempt

About The Jewish Museum

The Jewish Museum is shaping a new vision for its future — a vision that builds on its unique history and values, and propels its mission into the 21st century. The Jewish Museum is the only art museum in the world that focuses on the dynamic interplay between artistic practice (both contemporary and historical) and an unparalleled collection of art and artifacts reflecting global Jewish identity and tradition from ancient times to present day. It has an impressive 109-year history and is recognized around the world for the quality of its collection, exhibitions and scholarship.

Position Summary

The Jewish Museum seeks a creative and articulate professional to provide essential administrative support and project coordination for the Office of the Museum Director. The position requires exceptional organizational skills and excellent oral, written, and interpersonal communication skills. The candidate must possess a strong ability to prioritize and manage multiple projects and deadlines, and to work under varying degrees of supervision as well as independently.

Responsibilities Include:

● Help manage Director’s schedule and process calendar requests
● Provide telephone back up to the Executive Assistant
● Assist with email/snail mail inquiries for the Director’s Office
● Arrange travel and accommodation for the Director
● Take messages; meet and greet all visitors
● Assist with all meeting logistics
● Serve as a liaison between the Director’s Office and museum departments to facilitate effective and coordinated flow of information exchange
● Assist with logistics for Board, Executive and other Committee meetings and VIP events
● Take minutes at Executive Committee meetings
● Assist with Board presentations and various writing assignments
● Research and coordinate information for the Director as needed
● Troubleshoot electronics issues, and liaise with IT department to ensure seamless tech support for the Director
● Maintain Director’s Office mailing lists and assist managing Director’s Office electronic contacts
● Oversee Director’s Office supplies and equipment
● Assist with all Director’s Office initiatives and special projects

Requirements

• 3 years prior experience in museum administration, or related work at arts and culture organizations
• High level proficiency in all Apple computer platforms and Microsoft Office
• Excellent written and verbal skills
• Exceptional organizational abilities
• Familiarity with major social media outlets
• Excellent communication and interpersonal skills including ability to work with staff members at all levels, as well as with Trustees, Museum members, donors, and visitors
• Ability to prioritize tasks and work accurately to meet deadlines in a fast-paced work environment
• B.A./B.S. degree required; advanced degree preferred

Application Instructions
Please submit resume, cover letter, and salary requirements to:
Director of Human Resources
The Jewish Museum
1109 Fifth Avenue, New York, NY 10128
FAX: 212.423.3232 Email: jobs@thejm.org