Finance and Operations Manager [Museum of Biblical Art]

The Finance and Operations Manager will be responsible for general operations, with responsibility for ensuring organizational effectiveness by providing leadership for the organization’s finance, human resources and facilities management functions. Finance: The Finance and Operations Manager will be responsible for data entry, payroll, general bookkeeping and management of the general ledger and cash reporting, working with the Director to develop cost/benefit analyses, running financial scenarios, streamlining processes, and creating financial analyses and reports as needed. Human Resources: The Operations Manager will manage the HR system, liaising with benefits providers and payroll consultants, managing job descriptions, tracking attendance, and orienting new employees. Facilities Management: The Operations Manager will serve as the liaison with the building owners and maintenance staff, oversee the supplies and materials maintenance and acquisition functions, manage the functionality of IT and operating systems, and provide leadership in facilitating the move to a new physical space. Reporting to the Director, the position also contributes to the development and implementation of organizational strategies, policies and practices.

Responsibilities:

• General bookkeeping and management of the general ledger and cash reporting
• Financial statement preparation and analysis
• Completion of month-end, year-end closing procedures
• Reconciling monthly activity, generating year-end reports, and fulfilling tax-related requirements
• Managing day-to-day processing of accounts receivable and payable using QuickBooks, producing annual audit and other reports as requested
• Initiation of the annual budgeting and planning process to create annual budget
• Perform complex accounting/financial analyses, such as cost/benefit analyses based on discussions with Director
• Help create, update and implement policies and procedures to improve department efficiencies and internal controls
• Be a liaison with outside vendors, including benefits providers, auditors and payroll consultants, as well as with the building owners
• Onboard new employees and assist in training on financial and/or HR systems
• Oversight of finance, human resources, facilities management and IT functions, as well as special projects and others tasks determined by the Director.

About MOBIA:

The Museum of Biblical Art (MOBIA) is an independent, non-sectarian museum committed to engaging diverse audiences in the exploration of the Bible’s profound impact on the Western visual tradition. The Museum is an inclusive cultural resource for visitors of all ages, creeds, educational levels, and backgrounds.

MOBIA has no permanent collection, but instead mounts three major exhibitions annually, often complemented by installations of rare bibles or contemporary multi-media. The art on view varies widely, from the altarpieces of Bartolo di Fredi to the stained-glass windows of Louis Comfort Tiffany, and from Albrecht Dürer prints to works by contemporary artists.

MOBIA is located on the second floor of 1865 Broadway, at the NW corner of 61^st Street, in New York City. It is open six days a week.

MOBIA is an equal opportunity employer. Salary is commensurate with experience.

Qualifications

• Commitment to the organization’s mission and values
• Three to five years accounting experience, including working knowledge of payroll, accounts payable, and accounts receivable processes; knowledge of accounting for government grants is a plus
• Public accounting experience or CPA preferred
• Three years experience in financial management or similar experience
• Must have a Bachelor’s degree, preferably in accounting
• Nonprofit experience is preferred
• Highly organized and flexible in a dynamic environment
• Proficient in QuickBooks, Microsoft Office products, especially Microsoft Excel – ability to run various scenarios and to create basic financial models
• Strong analytical and problem solving skills, organizational, administration and prioritization skills
• Quick learner and self-starter
• Knowledge of tax and other compliance implications of non-profit status