A leader in educating artists, designers, and scholars since 1866, the School of the Art Institute of Chicago (SAIC) offers nationally accredited undergraduate, graduate, and post-baccalaureate programs to over 3,200 students from across the globe. Located in the heart of Chicago, SAIC’s educational philosophy is built upon a multidisciplinary approach to art and design, giving students unparalleled opportunities to develop their creative and critical abilities, while working with renowned faculty who include many of the leading practitioners in their fields. The School of the Art Institute of Chicago is one of the largest accredited independent schools of art and design in the country.

We are currently seeking an Associate Registrar who:

Reports to the Senior Registrar for Loans and Exhibitions to implement highly active temporary exhibition program of The Art Institute of Chicago. Prepares and distributes various reports, procedural documents, contractual agreements, receipts and invoices related to works of art on loan to the museum. Compiles and maintains computerized databases for temporary exhibitions and calendars for shipment activities.  Arranges insurance, packing, and transportation, including foreign import and export documentation (e.g., customs, CITES, etc.) for art objects, coming to or leaving from the museum for loan and/or exhibition. Consults with and advises curators regarding budgets, loans scheduling and installation logistics.

PRIMARY DUTIES AND RESPONSIBILITIES:

  1. Manages individual temporary exhibitions including compiling reports for regular meetings.  Reviews and completes loan agreement forms and related legal documents for objects on loan to and from the museum.
  2. Arranges transportation, insurance and courier itineraries with shippers, customs agents, lenders and borrowing institutions. Acts as courier for loans and traveling exhibitions.
  3. Approves and processes for payment charges related to the transportation, miscellaneous lender/borrower fees and insurance for loans. Invoices borrowers for packing, courier, and glazing fees charged for loans from the collection.
  4. Coordinates installation and de-installation of works in consultation with curatorial departments, conservators, art installers, packers, physical plant and security staffs.
  5. Consults with curators on the preparation of budget estimates for proposed exhibitions, advising them on probable shipping, insurance and installation costs. Updates budgets as requested.
  6.  Assists the Executive Director for Exhibitions and Registration, in the organization of special exhibitions and loans (e.g., preparing indemnity applications, reviewing venues).

Job Requirements

 

Bachelor’s degree in an art-related field, art history, or museum studies; MA preferred.   Minimum seven years art museum registration experience with hands-on knowledge of international exhibitions and outgoing loans required.  Demonstrated knowledge of fine art insurance and federal indemnity. Demonstrated proficiency with Filemaker Pro database software or comparable and collection management software. Excellent organizational skills, and the ability to multitask and prioritize.  Ability to develop, manage, and track budgets is essential to this position as are excellent organizational, strong interpersonal skills and strong oral and written communication skills.

The Art Institute of Chicago is an equal opportunity, equal access employer fully committed to achieving a diverse workforce.

APPLY FOR THIS JOB

Apply URL: https://hrweb.artic.edu/recruit/applyjob.html