March 2014 Hackathon: Named Entity Annotation

March Hackathon: Named Entity Annotation

March 3-6, 2014

Tufts University

Medford, MA


Contact information:

lisa.cerrato [at]


Meetings are scheduled to take place from Monday morning through Thursday afternoon. We are anticipating travelers will arrive on Sunday and depart on Friday. Individuals may decide to stay on Saturday night or leave Thursday evening. We’ll be happy to make recommendations on a case by case basis.


The meeting will be held on the Medford campus of Tufts University. The Perseus Digital Library is located in Eaton Hall, room 134C. There may be other campus locations used for specific breakout sessions.

Room availability listing.


The temperature in Medford during the first week in March ranges, on average, from 28° – 42°F (-2° – 6°C). March is the rainiest month in this area, and there is typically some snow cover with potential for snowfall, particularly early in the month. Please pack accordingly!


If Perseus is paying for your airfare, please send us an estimate of the cost. We will ask you to go ahead and book your own arrangements, in most cases. (If we find that the airfare is more costly than we anticipated, we can discuss other options such as a Saturday stay over or using our own travel agent). There are no special restrictions on carriers. If you have special concerns or would prefer we handle the booking, please let us know.

If we are going to reimburse your airfare (not the case for everyone), please save your boarding passes and any baggage fee receipts, as well as receipts for transportation to and from the airport and between the airport and your hotel or home (see Per diem below). This documentation will save us extra effort when it comes time for reimbursement.  


A block of rooms has been reserved at the Hyatt Place, Medford Square. Please contact them directly at (00) 1.888.492.8847. You must indicate you are with the “Perseids – Tufts”  group. (They will ask for a personal credit card to hold the room.)

Rooms will be held until 9 February; after that, rooms are subject to availability. (Note that we have a block from Sunday until Thursday night. I do not anticipate problems arriving on  March 1 (Saturday), but the price may change. If you think you’ll need that Saturday night please make the reservation as soon as possible or contact me with your concerns).

All of the room charges and taxes will be paid directly by Perseus, but the hotel will request a personal credit card upon check in for any incidental charges.

If you’d prefer we make the reservation, please let us know your travel dates and cell phone number.

Per diem:

For out of pocket meals and transportation during your stay (such as cab fares to and from dinner or around the city), Tufts will pay a per diem at the standard US government rate. This is currently $71/day for Medford ($53.25 on the first and last day of travel). If you participate in a group meal (such as a group dinner) and do not pay out of pocket, the per diem may be reduced, according to travel policies. We will make every effort to reimburse you as much as possible.

If you prefer to be reimbursed based on receipts, we can do so. Please save all of your receipts for meals, snacks, and transportation if you would like to use this option.

Note: Receipts are still required for transportation on the day of your arrival and departure. Anything that takes you between your home, the airport, and your hotel: so airport shuttles, taxis, trains, etc. When in doubt, save all of the receipts on your travel days. Without receipts, we can also reimburse up to the per diem limits.

Other Information:

Tufts is served by Logan International Airport in Boston.

A cab fare from the airport to Medford Square should be about $40 US.

The hotel runs a shuttle available upon request to the Tufts campus. The group should be able to schedule this shuttle each morning.

Please let us know if you have any special concerns or requests.

Evening Activities:

We will have a group dinner on Wednesday evening location TBD.

For other evenings, if you want to explore beyond Medford, you can take the hotel shuttle to the Wellington  T Station.  (Check with the front desk on how far they’ll take you: they may be able to bring you to Davis Square You should be able to schedule a time if you’re traveling as a group).

PDF of the MBTA (Greater Boston area subway).

With all of these recommendations, take a minute to see what Yelp! says.

Davis Square has a variety of options for food (and you can try your hand at Candlepin bowling at Sacco’s). Recommendations include Redbones , Boston Burger Company, and the Foundry on Elm in Davis Square.

One T stop away (or a short walk) is Porter Square. Christopher’s and the Tavern in the Square in Porter Square have casual dining and drinks.

Near the Wellington Station T there are a few places around Station Landing nearby that are good for casual drinks: Margarita’s, Pizzeria Regina (the North End original is a Boston institution and where you’ll find authentic Boston-style pizza), and Not Your Average Joe’s as well as a sushi barYoki (also another location on Mass Ave in Cambridge).

At North Station, which is north on the T from Wellington: Porter’s and Boston Beer Works are both recommended as well as The Fours. If the Celtics (basketball) or Bruins (hockey) are playing, it’s best to try North Station after the games start (~ 7 pm ) and  avoid the crowds leaving the games (~10 pm).

Near Kenmore Square, the Yard House has a massive beer menu and Kings has bowling and pool in the Back Bay.

Harvard Square is the place to wander: it has an eclectic variety of shops and stores and is two stops away from Davis Square.

For those culturally inclined, the MFA is also open late Wednesday – Friday evenings and admission is free after 4 pm on Wednesdays.