Proposal Development and Submission
- Timely and automatic creation of a full research proposal ready for submission to the sponsor, regardless of sponsor type.
- Ability for multiple persons accessing the same proposal simultaneously so that different components can be edited at the same time, facilitating collaboration.
- Electronic routing, review and approval of proposals to replace the current paper trail, allowing for proxies and conditional approvals.
- Automatic validation prior to submission, to identify any formatting, structural or component-related discrepancies that would prevent the proposal from being accepted by the funding agency.
- Seamless, instantaneous system-to-system submission of proposals directly to the federal Grants.gov multi-agency portal.
- Easily supportable electronic submission of proposals to other funding agencies, in their required formats.
- Proposal submissions to non-federal agencies including a generic form with basic information about the proposal for tracking and reporting purposes.
- Ability to record and display information about a proposal and its current status, both before and after submission.
- Retention of the entire proposal as submitted, allowing for revision of a previously prepared proposal for re-submission.
Data Retention, Migration and Extraction
- Data migration of proposal tracking information from legacy system (business decision on number of records to be migrated will be made at beginning of project).
- Ability to retain and extract data for reporting purposes, with good reporting tools, and to interface with the Tufts Data Warehouse for more elaborate reporting needs.
- Ability to extract, transform and load data from the Kuali Coeus database into the Tufts Data Warehouse for end users.
RAS Development and Expected Administrative Efficiencies
- Ability to utilize any setting, customization, form or documentation that other Kuali Coeus partner institutions have developed that might help Tufts better achieve its goals.
- Future support for other modules such as Conflict of Interest, Institutional Review Board (IRB)/Human Participants, Institutional Animal Care and Use Committee (IACUC), although they are not part of Phase 1 of the implementation project.
- Reduction or elimination of the need for academic departments to maintain shadow systems.
- Redesigned business processes that are founded on the capabilities of the new system.
- Ability to interface with Tufts PeopleSoft applications (both Human Resources and Financials) to provide required data to/from those systems of record.
- Ability of the product and implementation to work within Tufts’ existing IT infrastructure.
- High system availability by design, including the simultaneous deployment across multiple data centers for automatic resiliency against service disruptions.
- Adherence to IT best practices regarding system implementation, including documentation and future maintainability and enhancement.
- Development of a comprehensive security management approach that promotes ongoing attention and focus on information security and its proper use through training and established controls.
- No loss of service as each module and its components are released to production.