RAS Goals

 

Proposal Development and Submission

  • Timely and automatic creation of a full research proposal ready for submission to the sponsor, regardless of sponsor type.
  • Ability for multiple persons accessing the same proposal simultaneously so that different components can be edited at the same time, facilitating collaboration.
  • Electronic routing, review and approval of proposals to replace the current paper trail, allowing for proxies and conditional approvals.
  • Automatic validation prior to submission, to identify any formatting, structural or component-related discrepancies that would prevent the proposal from being accepted by the funding agency.
  • Seamless, instantaneous system-to-system submission of proposals directly to the federal Grants.gov multi-agency portal.
  • Easily supportable electronic submission of proposals to other funding agencies, in their required formats.
  • Proposal submissions to non-federal agencies including a generic form with basic information about the proposal for tracking and reporting purposes.
  • Ability to record and display information about a proposal and its current status, both before and after submission.
  • Retention of the entire proposal as submitted, allowing for revision of a previously prepared proposal for re-submission.

 

Data Retention, Migration and Extraction

  • Data migration of proposal tracking information from legacy system (business decision on number of records to be migrated will be made at beginning of project).
  • Ability to retain and extract data for reporting purposes, with good reporting tools, and to interface with the Tufts Data Warehouse for more elaborate reporting needs.
  • Ability to extract, transform and load data from the Kuali Coeus database into the Tufts Data Warehouse for end users.

 

RAS Development and Expected Administrative Efficiencies

  • Ability to utilize any setting, customization, form or documentation that other Kuali Coeus partner institutions have developed that might help Tufts better achieve its goals.
  • Future support for other modules such as Conflict of Interest, Institutional Review Board (IRB)/Human Participants, Institutional Animal Care and Use Committee (IACUC), although they are not part of Phase 1 of the implementation project.
  • Reduction or elimination of the need for academic departments to maintain shadow systems.
  • Redesigned business processes that are founded on the capabilities of the new system.
  • Ability to interface with Tufts PeopleSoft applications (both Human Resources and Financials) to provide required data to/from those systems of record.
  • Ability of the product and implementation to work within Tufts’ existing IT infrastructure.
  • High system availability by design, including the simultaneous deployment across multiple data centers for automatic resiliency against service disruptions.
  • Adherence to IT best practices regarding system implementation, including documentation and future maintainability and enhancement.
  • Development of a comprehensive security management approach that promotes ongoing attention and focus on information security and its proper use through training and established controls.
  • No loss of service as each module and its components are released to production.

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