What’s Happening Now
Six weeks ago, the Institutional Proposal and Awards modules, which constitute Phase 1 of Tufts research administration system (RAS) project, were delivered into production for the Office of Research Administration (ORA) staff. This month, the project team will be working with members of Tufts’ Technology Transfer and Corporate and Foundation Relations offices to bring these benefits to administrators in those offices.
In addition, the RAS project team has been developing a reporting capability that will allow the OVPR to generate summary reports on proposal and award data now being stored in the Tufts Data Warehouse. These reports are expected to be completed in January and will be followed by more detailed reports in March. This data reporting capability will reach its full potential in the second half of the calendar year 2014 when an enhanced set of reports will be developed that combines both pre and post-award data in a more accessible and user-friendly format. Over the next month, the project team will be reaching out to members of the research community as it assembles a working group to provide input into the new report design.
Tufts new Research Administration System (RAS) Reaches Phase 1 Milestone
On Wednesday, November 13th, Tufts’ new research administration system (RAS) became available to the Office of the Vice Provost for Research (OVPR). Upon the successful completion of phase 1 of the RAS project, the institutional proposal and awards modules will be fully implemented, thus creating a solid foundation for providing proposal development for Tufts’ research community and administrators in phase 2.
Tufts new research administration system is based on the Kuali Coeus (KC) open-source application. Over the next few months, staff in OVPR and Tufts Technology Services (TTS) will work with outside consultants to complete phase 1. Phase 2 of the RAS project will begin in early 2014. Phase 2 will initiate the implementation of the Kuali Coeus proposal development and proposal budget modules, making the new RAS the central repository for data associated with the entire grant proposal process, from development to submission and reporting.
If you would like to learn more about this project, contact Andy Valenti, RAS Project Manager, at firstname.lastname@example.org or (617) 627-3814.
RAS team is in the Design phase of the project’s lifecycle for Phase 1 (Proposal Tracking):
The new Research Administration (RAS) project is on track with the current plan and timeline.
The RAS core project team is collaboratively working with the implementation partners, Huron Consulting Group and Polus Solutions, and managing and developing the new RAS system. The following are some of the key milestones of the project schedule in this phase:
- Business requirements walkthroughs with the Office of Research Administration (ORA), Office of Proposal Development (OPD), and Sponsored Programs Accounting (SPA) for their pre-award and non-fiscal post-award administration of grants and contracts workflow has been completed and reviewed
- Gathering the reporting needs from the faculty, central offices, senior administrators, school and departmental administrators
- Starting the data conversion process
- Kuali Coeus v5.1 is running in the development and sandbox environments