Avoid Potential Delays in NIH Funding—Cite PubMedCentral IDs

The National Institutes of Health (NIH) Public Access Policy has two major points:

  1. All final, peer-reviewed journal manuscripts reporting research that was funded by the NIH since October 1, 2007 must be submitted to the digital archive PubMed Central upon acceptance for publication. PubMed Central will provide investigators with a unique PubMedCentral ID (PMCID) for each submitted manuscript.
  1. All NIH grant applications, proposals, and progress reports must provide the PMCID for all investigator citations that fall under the NIH Public Access Policy manuscript rules. Failure to do so can result in the restriction of NIH research funds. According to the National Institute of Allergy and Infectious Diseases (NIAID), noncompliance with public access reporting in progress reports delayed funding for about 20 percent of noncompeting awards. According to Paul Murphy, director of the Tufts Office of Research Administration, several grant progress reports that did not have a PMCID for all required cited publications have had research funds restricted until the PMCIDs were provided to the NIH.

The following information is from the NIH Public Access Policy website and the Tufts University Hirsh Health Sciences Library NIH Public Access Policy website.

How To Submit a Manuscript to PubMed Central

  1. Address copyright: Attach the Tufts Medical Center NIH Public Access letter or the Tufts University NIH Public Access letter to any author agreement or copyright transfer agreement sent to you by your publisher.
  1. Determine the submission method:
  • Method A: Journal deposits final published articles in PubMed Central without author involvement.
  • Method B: Author asks publisher to deposit specific final published article in PubMed Central.
  • Method C: Author deposits final peer-reviewed manuscript in PubMed Central via the NIH Manuscript Submission System (NIHMS).
  • Method D: Author completes submission of final peer-reviewed manuscript deposited by publisher in the NIHMS. Authors and awardees are responsible for ensuring that the manuscript is deposited into the NIHMS upon acceptance for publication.
  1.  Approve your submission:
  • For Method C and Method D, authors must authorize NIH to process the manuscript in the NIHMS, as well as designate the number of months after publication when the manuscript may be made publicly available in PMC. Articles must be made available on PubMed Central within 12 months of publication. 
  • The NIHMS will then convert the deposited files into a standard PMC format, and email the author with a request to review and approve the PMC-formatted manuscript via the NIHMS System. Corrections to the manuscript, if necessary, may be requested at this time.

How to Cite a Publication

  1. For non-competing continuation awards, use My NCBI (National Center for Biotechnology Information) to report papers.
  1. Everywhere else you wish to cite papers that you author or that arise from your funding, and that are subject to NIH Public Access Policy, follow the rules below. Include the PubMed Central reference number (PMCID) at the end of citations. Note: The PMCID and PMID are not the same. PMID to PMCID Converter
  • For papers published more than 3 months before an application, proposal or report is submitted:
  • List the PMCID at the end of the full journal citation for the paper in NIH applications, proposals and reports.
  • For papers in press (often listed as “[epub ahead of print]”), or published within 3 months of when an application, proposal or report is submitted:
  • When using Submission Method A or B, indicate "PMC Journal – In Process" or the PMCID at the end of the full citation.
  • When using Submission Method C or D, provide a valid NIH Manuscript Submission System reference number (NIHMSID) or PMCID at the end of the full citation. Note: NIH awardees are responsible for ensuring that all steps of the NIHMS submission process are complete within three months of publication.
  1. The appropriate locations for literature citations vary depending on the application type.  See the Guide Notice NOT-OD-08-119 for details.
  1. Place the Literature Citations in the appropriate location.

For additional information or to request assistance from the Tufts University Hirsh Health Sciences Library, please see http://www.library.tufts.edu/hsl/services/NIHpublicaccess.html. For additional publication support, please see Scholarly Communication at Tufts. For tips from the NIAID, please see Public Access Compliance: Room for Improvement.