How do I upload and organize files?

The Resources tool in Sakai creates a web-based file system for your course site. You can upload and download files of almost any type and organize them into folders. You can also move or copy them easily from folder to folder, and from one of your sites to any of the others. The full documentation of all of the features of the Resources tool is lengthy, but well worth reading. Here are summaries of the most basic features.

Working With Lists and Folders

In the Resources tool, all of the resources for the current site are stored in the root folder for the site. This folder carries the name of your site. For example, if your site is Psych 101 A, its resources are stored in a folder called Psych 101 A Resources.

You may store several types of resources here: folders (stored as subfolders in the root folder), files, citation lists, URLs to web pages, HTML pages, simple text documents (that is, documents that contain unformatted text), and form items (that is, instances of forms used in ePortfolios). On the Resources home page, a specific symbol identifies each type of resource, and a copyright symbol © marks all copyrighted resources.

You have several options for accessing the contents of folders and changing the display of items in the list:

  • To open an individual folder, click the small folder icon with a plus sign) next to the title ().
  • To collapse an individual folder, click the small folder icon with a minus sign next to the title ().
  • To expand all folders, click the “expand all” icon () at the top of the list.
  • To collapse all folders, click the “collapse all” icon ().
  • To sort the items by any column header, click the header you want to sort on. For basic information on sorting, see Working with Lists.

I. Upload a File to Resources

To add one or more resources, access the Resources tool and follow these steps:

  1. If the Resources home page is not displayed, click the Reset button.
  2. Click the Add button for the folder in which you want to store the resource.
  3. When the CLE displays the Add pulldown list, click to select the type of resource you want to add.
  4. Based on your selection, the steps to add a resource item vary. For instructions for adding each type of item, see the appropriate subsection.

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II. Deleting a Resource

Tip: This material explains how to use check boxes and the Remove link to delete resources. You may also perform this operation for a single resource by accessing the Actions pulldown list for the resource and choosing Remove.

Note: You cannot delete a folder that contains files. You must delete the files first.

You may delete resources from the Resources home page. To do so, access the Resources tool and follow these steps:

  1. If the Resources home page is not displayed, click the Reset button.
  2. Find the name of the resource you want to delete and check the box to the left of this name. Or to delete all resources, check the box to the left of the Title header.
    • Notice that the Copy, Remove, and Move options have become active above the header for the list of resources.
  3. Click Remove. The Resource tool displays a confirmation window.
  4. To remove this resource, click Remove. The CLE deletes it and redisplays the Resources home page. Or, to return to the Resources home page without deleting the resource, click Cancel.

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III. Moving a Resource

Tip: This material explains how to use check boxes and the Move link to move resources from one folder to another. You may also perform this operation for a single resource by accessing the Actions pulldown list for the resource and choosing Move.

You may move one or more resources from one folder to another. To do so, access the Resources tool and follow these steps:

  1. If the Resources home page is not displayed, click the Reset button.
  2. Find the name of each resource you want to move to the same place and check the box to the left of each name. Or, to move all resources, check the box to the left of the Title header.
    • Notice that the Remove, Move, and Copy options have become active above the Title header.
  3. Click Move. The entire row for the selected file(s) is now highlighted, and a Paste icon () is displayed to the right of each folder and subfolder name.
  4. Click the Paste icon () by the name of the folder to which you want to move the item(s).

The CLE moves the item(s) and redisplays the Resources home page.

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IV. Copying a Resource

Tip: This material explains how to use check boxes and the Copy link to move resources. You may also perform this operation for a single resource by accessing the Actions pulldown list for the resource and choosing Copy.

Using the Resources tool, you may make a copy of any resource and paste it into a different folder. Copying a resource creates an identical item with the same title.

To copy one or more resource, access the Resources tool and follow these steps:

  1. If the Resources home page is not displayed, click the Reset button.
  2. Find the name of the resource(s) you want to copy and check the box to the left of each name. Or, to copy all resources, check the box to the left of the Title header. Notice that the Remove, Move, and Copy options have become active above the Title header.
  3. Click the Copy link. The selected file is now highlighted and a Paste icon () is displayed to the right of each folder and subfolder name.
  4. Click the Paste icon () by the name of the folder to which you want to copy the item(s). The CLE copies the resource to that folder and redisplays the Resources home page.

Note: If you paste the resource into the folder it was copied from, the CLE gives it the same name as the original folder followed by a number in parentheses, as in the file name Boer Wars (1).

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V. Reordering Resources

You may change the order of resources in any folder that contains more than one resource. To do so, access the Resources tool and follow these steps:

  1. If the Resources home page is not displayed, click the Reset button.
  2. Find the name of the folder whose contents you want to reorder.
  3. Click the Actions button for this folder and select Reorder from the pulldown list that is displayed. The CLE displays the Reordering screen.
  4. To change the order of the resources listed on the screen, choose either of these options:
    • Click the up and down arrow icons ( and ) to the left of the titles to move the items in either direction.
    • Select the number indicating the preferred position from the dropdown lists in the Position column.
    • The CLE reorders the list as you specify each change.
  5. To save the new order, click Save. Or to exit without saving the changes, click Cancel. In either case, the CLE displays the Resources home page.

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