For Faculty & TAs

Introduction to Trunk

  • Trunk is a new online environment designed to facilitate teaching, learning, and assessment at Tufts. Trunk enables the sharing of knowledge and new models of collaboration within and across disciplines, at Tufts and beyond. Trunk is powered by Sakai, an open source collaboration and learning environment that has been developed by the educational community. Sakai is used at over 350 schools around the world to support teaching, learning and scholarly activity both inside and outside the classroom. Trunk is the version of Sakai that has been configured and customized to meet Tufts University’s diverse needs.

    Screen shot of Trunk home page.

    Fig 1. Screen shot of Trunk home page (click to enlarge).

  • The video below gives a good introduction to the capabilities of the Trunk system:

    View larger version of the video.

    This text will be replaced

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    Blackboard Trunk Tool
    Blackboard Content
    Areas

    Course Documents

    Course Information

    Assignments (area)

    External Links (area)

    Resources Tool – All folders files and links are stored in the Trunk Resources Tool

    Lessons Tool - Content (files and links) can be created, stored and sequentially displayed as modules in the Lessons Tool

    Syllabus Tool – Instructors can create, link and display their course syllabus in the Syllabus Tool. The course syllabus can be published on the site and/or to the public

    Web Content Tool – Instructors can create Content Menu links to other web sites.

    Announcements Announcements Tool – Similar to an online bulletin board, the Announcements Tool allows instructors to keep participants apprised of upcoming activities and events.
    Calendar Calendar Tool – This tool allows instructors to schedule and keep track of upcoming activities and deadlines and display that information to students in an electronic calendar.
    Chat Chat Tool – The Chat tool allows instructors and students to hold unstructured online conversations by exchanging text messages in
    real time.
    Discussion Board Forums Tool – The Forums tool allows students to hold structured conversations that are organized into categories and topics.
    E-Mail Messages Tool – Instructors and students use the Messages tool to send private messages to each other and to groups in a site through internal course mail or external e-mail.

    Mailtool – The Mailtool allows instructors and students to send email from a site to anyone, whether or not the recipients are course site members.

    E-Mail Archive – The Email Archive tool enables site participants to send e-mails to all participants on a site using a listserv-type address generated automatically by Trunk. These e-mails are stored on the site.

    Assignments (tool, not area)

    Digital Drop Box

    Assignments Tool – The Assignments tool enables instructors to create, post, collect, grade, and return online assignments.
    Grade Center Gradebook2 – The Gradebook2 tool allows instructors to calculate, store, and distribute

    grade information to students online.

    Test Manager

    Survey Manager

    Pool Manager

    Tests & Quizes Tool - Instructors use the Tests & Quizzes tool to create online
    assessments, such as tests and quizzes, for delivery to students through a
    Web interface
    Enroll User

    List Modify User

    Remove User

    Roster

    Site Editor / Add Participants – Instructors can manually add participants to their site and assign them a particular role using the Add Participants Tool.

    Site Editor / Edit Class

    Rosters – Here instructors can see the names and roles for each official
    student enrolled in the course site.

    Site Editor – Instructors can see
    the names and roles of each site participant and remove (
    or de-activiate) any account listed on the
    site.

    Manage Groups Site Editor / Manage Groups – Instructors can use the Manage Groups to create site groups and populate those groups with user accounts. The output of various Trunk tools may then be assigned to a particular group.

    Sections Tool – Instructors can create discussion, lab or recitation sections and populate those sections with user accounts. The output of various Trunk tools may then be assigned to a particular section.

    Manage Course Menu Site Editor / Edit Tools – Instructors can add or remove tools to and from the left Tool Menu using this tool.
    Course Copy Site Editor / Import From Site – Instructors can merge or replace all the content from one site to another site.

    Resources Tool – Instructors can copy or move content from one site to another site.

    Course Statistics Site Statistics – The Site Statistics tool allows instructors to display user statistics organized in both tables and graphs
    Staff Information

    Faculty Information

    Student Homepage

    Profile2 Tool – The Profile2 tool provides basic contact and academic information, image upload and a Facebook-style social networking functionality.
  • From Trunk’s homepage, without signing in, click the ”Search Public Courses & Projects” link.  You will be taken to a search form, with a text box and various criteria.  From here you can search any courses or projects made completely public by professors and/or students.

    Fig 1 – Screen shot showing the location of the "Search Public Courses & Projects" link. (click to enlarge)

  • Getting Started

  • My Workspace is a special type of site that that serves as a private work area for Trunk users. When you log in to Trunk you will always land on the home page of your own My Workspace site. The Home page will display a Message of the Day posted by the Trunk Support team, and an updated listing of recent calendar events and announcements from your sites. The tools in My Workspace allow you to view all your calendar events and announcements, to store, organize and manage a collection of resources, and to maintain a personal profile and specify settings valid on all your sites.

    Fig. 1 – Screen shot showing the main features of My Workspace (click to enlarge image)

  • 1. Go to http://trunk.tufts.edu

    2. In the login box of the top right hand corner of the Trunk home page enter your Tufts Username and Password and then click the “Go” button.

    Screen shot of Trunk login screen.

    Fig 1. Screen shot of where to login on the Trunk home page (click to enlarge).

  • 1) Navigating to a Site
    When you first log into Trunk you will be in a site known as My Workspace.
    To navigate to a course or project site, select the link to the site from your Quicklinks or from the lists contained under the My Sites tab.

    Screen shot showing location of site navigation.

    Fig 1. Screen shot showing location of site navigation links (click to enlarge).

    2) Site Home page and tool home pages
    When you login to Trunk or click the link to go to a site, you will always arrive on the Home page of that site. You can tell you’re on the home page because the tool will be orange. To move to another tool, simply select it from the tools menu. Your screen will refresh and you will be on the home page of that tool. (eg Resources home, assignments home, calendar home).

    Screen shot showing location of "home" link.

    Fig 2. Screen shot showing location of site Home link. Click to enlarge

    3) Returning to a tool home page
    If you are working in a tool and wish to return to the home or top level page of that tool, you have two options. You may click the Reset button to the left of the tool title, which looks like two arrows going around in a circle. Alternatively, you can scroll to the bottom of the page and select the button labeled either Cancel of Back.

    Screen shot showing location of the tool reset button.

    Fig 3. Screen shot showing location of the tool reset button (click to enlarge).

    4) Avoid the Back Button
    Trunk does not work well with the back button of your browser. We recommend using the guidelines above for moving around in the Trunk interface.

  • Teaching with Trunk Course Sites

  • Course sites are automatically created based on a feed from SIS. This feed is updated on a daily basis, which means it is no longer necessary to add or drop students to or from your course site.

  • To view all your course sites, select the My Sites tab next to the My Workspace tab. This will display a list of all sites that you own or are a member of.

    Screen shot showing how to find your sites.

    Fig 1. Screen shot showing how to find your sites (click to enlarge).

  • Students are given access to course sites in which they are enrolled automatically. Cross listed or other students not listed in SIS will have to request access to the course site from the instructor. To add a student to your site, go to the Site Editor, click Add participants. Type in the email of the student. If they have a Tufts email, use the top box. If they do not, use the bottom box and make sure to send notification. You must choose the “Student-Nonregistered” role when adding students manually. If you add people to the “Student” role they will be removed everyday when the SIS feed updates. (The same is true for the “Instructor” role – it is reserved for use by SIS. Choose the “Teaching Assistant” or “Guest Instructor” role instead, to add non-Tufts instructors.)

    Note: Enrolled students who drop your class will automatically be removed during Trunk’s daily SIS update.

    Screen shot showing step 1 and 2 of adding participants to your site.

    Fig 1. Screen shot showing step 1 and 2 of adding participants to your site (click to enlarge).

    Screen shot showing steps 3-6 of adding participants.

    Fig 2. Screen shot showing steps 3-6 of adding participants (click to enlarge).

    Screen shot showing steps 7-8 of adding participants.

    Fig 3 – Screen shot showing steps 7-8 of adding participants (click to enlarge).

    Screen shot showing steps 9-10 of adding participants.

    Fig 4. Screen shot showing steps 9-10 of adding participants (click to enlarge).

    Screen shot showing step 11 (and final step) of adding participants.

    Fig 5. Screen shot showing step 11 (and final step) of adding participants.

  • TA’s, guests, and auditors must be added to a course site manually. To add someone to your site, go to the Site Editor, click Add participants. Type in the person’s email address. If they have a Tufts email, use the top box. If they do not, use the bottom box and make sure to send the notification so that they can access Trunk.

    Screen shot showing step 1 and 2 of adding participants to your site.

    Fig 1. Screen shot showing step 1 and 2 of adding participants to your site (click to enlarge).

    Screen shot showing steps 3-6 of adding participants.

    Fig 2. Screen shot showing steps 3-6 of adding participants (click to enlarge).

    Screen shot showing steps 7-8 of adding participants.

    Fig 3 – Screen shot showing steps 7-8 of adding participants (click to enlarge).

    Screen shot showing steps 9-10 of adding participants.

    Fig 4. Screen shot showing steps 9-10 of adding participants (click to enlarge).

    Screen shot showing step 11 (and final step) of adding participants.

    Fig 5. Screen shot showing step 11 (and final step) of adding participants.

  • To edit the set of available tools on your course site go to the Site Editor tool in the Tools menu. Select Edit Tools from the Menu bar. A list of tools will appear. Tools that are checked are already installed on your site. To add a tool, check its box; to remove a tool, uncheck its box. Click Continue and then Save. Your new selections will appear in the Tools menu.

    Screen shot showing step 1-2 of editing your site tools.

    Fig 1. Screen shot showing step 1-2 of editing your site tools (click to enlarge).

    Screen shot showing steps 3-4 of editing your site tools.

    Fig 2. Screen shot showing steps 3-4 of editing your site tools (click to enlarge).

    Screen shot showing step 5 of editing site tools.

    Fig 3. Screen shot showing step 5 of editing site tools (click to enlarge).

  • Course sites in Trunk will be automatically created before the start of every term. When a course site is created it will in an unpublished state. Unpublished sites cannot be viewed by students but can be accessed by instructors or teaching assistants affiliated with the course.

    When you have added content to your course site and customized it to your liking, you MUST publish it in order for your students to see it in Trunk.

    Publish your site

    Download PDF

    To publish your site:

    1. Navigate to the course site. The course tools display in the left Course Tools menu area.
    2. From the Course Tools menu, click Site Editor. The CLE displays the home page for the Site Editor tool. If you do not see the Site Editor home page, click the Reset button.
    3. Click Manage Access. The Manage Access options screen opens.
    4. Select the Publish site box with your cursor. A check mark appears.
    5. Click Update. The CLE returns to the home page for the Site Editor tool and the Unpublished Site icon will disappear from the area above the Home page tool.

    Unpublished Site

    Published Site

  • It is possible to place students into groups and make certain content on your site available to students in the context of their group. To create groups, go to Site Editor and click Manage Groups. Select Create New Group from the menu bar. Give your group a title and then add students to it. Alternatively, you can choose to have Trunk auto-create groups and assign members by using the Auto Groups option.

  • To view your site as a student would, go to the View Site As box located in the upper right hand corner of your site. Click on the “Select Role” dropdown menu and select Student. To exit student view, click “Exit Student View” in the same place.

    Screen shot showing location of View Site As function.

    Fig 1. Screen shot showing location of View Site As function (click to enlarge).

    Screen shot showing location of Exit View link.

    Fig 2. Screen shot showing location of Exit View link (click to enlarge).

  • Creating and Managing Content

  • As an instructor, the Syllabus tool allows you to create and display an outline of your course. You may want to use this tool to post course information so registered students know exactly where to find critical documents, and/or you may want to make a syllabus public so potential students can preview class requirements before registering.

    Upload a Syllabus

    View Video | Download full PDF on Syllabus tool

    To add a syllabus to your course site:

    1. Navigate to the course site.
    2. From the Course Tools menu, click Syllabus. Trunk displays the home page for syllabus.
    3. Syllabus

    4. If you do not see the Syllabus menu bar, click Reset.
    5. Reset

    6. On the Syllabus menu bar, click Create/Edit.
    7. Create/Edit

    8. On the menu bar, click Add.
    9. Add

    10. In the Title field, name your syllabus. (Type Course Name)
    11. The Title field is required and must be filled out.

    12. In the Content field, rich text editor, syllabus information will be entered.
    13. Use the various content editing tools to set up and enhance your syllabus.

      Post a complete syllabus or build it in separate units.

      Be warned that there is a 60 minute system timeout. If you take longer than 60 minutes to add the syllabus, your data will be lost. If your syllabus already exists in a Word document, use the Paste from Word tool……. to preserve your Word layout.
      Paste from Word

    14. After syllabus content is added, select a View option.

    15. You can choose to limit viewing of the item to site members only or choose to allow anyone who can access Trunk to view the syllabus by searching for the course site.

    16. Instructors may elect to add a Word or PDF version of the syllabus for students to download.
    17. Optionally, you can choose to send an email to site participants when changes are made to the syllabus.The High option sends an email notification even if students have opted out of notifications.
    18. If you wish to view your syllabus item prior to posting, click Preview.
    19. When you have finished previewing the syllabus, at the base of the screen, click Edit.
    20. Make any adjustments as needed.
    21. If your syllabus is in final form and is ready to be displayed to students, click Post. The syllabus is posted.
    22. This is not what students will see.

    23. On the Syllabus menu bar, click Reset.
    24. You can always edit your syllabus by clicking the Create/Edit tool.

  • The Resources tool in Sakai creates a web-based file system for your course site. You can upload and download files of almost any type and organize them into folders. You can also move or copy them easily from folder to folder, and from one of your sites to any of the others. The full documentation of all of the features of the Resources tool is lengthy, but well worth reading. Here are summaries of the most basic features.

    Working With Lists and Folders

    In the Resources tool, all of the resources for the current site are stored in the root folder for the site. This folder carries the name of your site. For example, if your site is Psych 101 A, its resources are stored in a folder called Psych 101 A Resources.

    You may store several types of resources here: folders (stored as subfolders in the root folder), files, citation lists, URLs to web pages, HTML pages, simple text documents (that is, documents that contain unformatted text), and form items (that is, instances of forms used in ePortfolios). On the Resources home page, a specific symbol identifies each type of resource, and a copyright symbol © marks all copyrighted resources.

    You have several options for accessing the contents of folders and changing the display of items in the list:

    • To open an individual folder, click the small folder icon with a plus sign) next to the title ().
    • To collapse an individual folder, click the small folder icon with a minus sign next to the title ().
    • To expand all folders, click the “expand all” icon () at the top of the list.
    • To collapse all folders, click the “collapse all” icon ().
    • To sort the items by any column header, click the header you want to sort on. For basic information on sorting, see Working with Lists.

    I. Upload a File to Resources

    To add one or more resources, access the Resources tool and follow these steps:

    1. If the Resources home page is not displayed, click the Reset button.
    2. Click the Add button for the folder in which you want to store the resource.
    3. When the CLE displays the Add pulldown list, click to select the type of resource you want to add.
    4. Based on your selection, the steps to add a resource item vary. For instructions for adding each type of item, see the appropriate subsection.

    View Video | Download PDF

    II. Deleting a Resource

    Tip: This material explains how to use check boxes and the Remove link to delete resources. You may also perform this operation for a single resource by accessing the Actions pulldown list for the resource and choosing Remove.

    Note: You cannot delete a folder that contains files. You must delete the files first.

    You may delete resources from the Resources home page. To do so, access the Resources tool and follow these steps:

    1. If the Resources home page is not displayed, click the Reset button.
    2. Find the name of the resource you want to delete and check the box to the left of this name. Or to delete all resources, check the box to the left of the Title header.
      • Notice that the Copy, Remove, and Move options have become active above the header for the list of resources.
    3. Click Remove. The Resource tool displays a confirmation window.
    4. To remove this resource, click Remove. The CLE deletes it and redisplays the Resources home page. Or, to return to the Resources home page without deleting the resource, click Cancel.

    View Video | Download PDF

    III. Moving a Resource

    Tip: This material explains how to use check boxes and the Move link to move resources from one folder to another. You may also perform this operation for a single resource by accessing the Actions pulldown list for the resource and choosing Move.

    You may move one or more resources from one folder to another. To do so, access the Resources tool and follow these steps:

    1. If the Resources home page is not displayed, click the Reset button.
    2. Find the name of each resource you want to move to the same place and check the box to the left of each name. Or, to move all resources, check the box to the left of the Title header.
      • Notice that the Remove, Move, and Copy options have become active above the Title header.
    3. Click Move. The entire row for the selected file(s) is now highlighted, and a Paste icon () is displayed to the right of each folder and subfolder name.
    4. Click the Paste icon () by the name of the folder to which you want to move the item(s).

    The CLE moves the item(s) and redisplays the Resources home page.

    View Video | Download PDF

    IV. Copying a Resource

    Tip: This material explains how to use check boxes and the Copy link to move resources. You may also perform this operation for a single resource by accessing the Actions pulldown list for the resource and choosing Copy.

    Using the Resources tool, you may make a copy of any resource and paste it into a different folder. Copying a resource creates an identical item with the same title.

    To copy one or more resource, access the Resources tool and follow these steps:

    1. If the Resources home page is not displayed, click the Reset button.
    2. Find the name of the resource(s) you want to copy and check the box to the left of each name. Or, to copy all resources, check the box to the left of the Title header. Notice that the Remove, Move, and Copy options have become active above the Title header.
    3. Click the Copy link. The selected file is now highlighted and a Paste icon () is displayed to the right of each folder and subfolder name.
    4. Click the Paste icon () by the name of the folder to which you want to copy the item(s). The CLE copies the resource to that folder and redisplays the Resources home page.

    Note: If you paste the resource into the folder it was copied from, the CLE gives it the same name as the original folder followed by a number in parentheses, as in the file name Boer Wars (1).

    View Video | Download PDF

    V. Reordering Resources

    You may change the order of resources in any folder that contains more than one resource. To do so, access the Resources tool and follow these steps:

    1. If the Resources home page is not displayed, click the Reset button.
    2. Find the name of the folder whose contents you want to reorder.
    3. Click the Actions button for this folder and select Reorder from the pulldown list that is displayed. The CLE displays the Reordering screen.
    4. To change the order of the resources listed on the screen, choose either of these options:
      • Click the up and down arrow icons ( and ) to the left of the titles to move the items in either direction.
      • Select the number indicating the preferred position from the dropdown lists in the Position column.
      • The CLE reorders the list as you specify each change.
    5. To save the new order, click Save. Or to exit without saving the changes, click Cancel. In either case, the CLE displays the Resources home page.

    View Video | Download PDF

  • The easiest way to link to a Research Guide created for your course or your department is to add a Web Content tool via the Site Editor-Edit tools links. Select Web Content and Continue. Type in the title of the Research Guide or other site and the URL and then Save. You can also change the “Tufts Libraries” link on your course site to point to the research guide for your class.

    Screen shot showing step 1-2 of editing your site tools.

    Fig 1. Screen shot showing step 1-2 of adding a research guide to your site.

    Screen shot showing step 3-4 of adding a research guide to your site.

    Fig 2. Screen shot showing step 3-4 of adding a research guide to your site (click to enlarge).

    Screen shot showing step 5-7 of adding a research guide to your site .

    Fig 2. Screen shot showing step 5-7 of adding a research guide to your site (click to enlarge).

    Screen shot showing step 8 of adding a research guide to your site

    Fig 3. Screen shot showing step 8 of adding a research guide to your site (click to enlarge).

  • When you request a video reserve from the Tisch Media Center you’ll be given a link to the online version of the video. The link can be added anywhere in Trunk. Some possibilities include: adding it as a separate Web Link in Resources; adding it to an existing HTML document or creating a new one; inserting it in a Syllabus, Announcement, Message, or Lesson.

  • Creating Assignments and Grading

  • The Assignments tool in Trunk is quite robust & allows you to post, grade, and return assignments to students.

    Assignments are private. Student submissions are visible to instructors but not to other participants in your course site.

    Create an assignment

    View Video | Download full PDF on Assignments tool

    Go to Help > Assignments for information about advanced capabilities settings.

    To create a new assignment, go to the Assignments tool and follow these steps:

    1. If the Assignments home page is not displayed, click the Reset button.
    2. On the menu bar, click Add. Trunk displays the Add new assignment screen.
    3. Enter information about the assignment. There are a wide range of powerful options here, please see the [Assignments tool] documentation for additional explanation. Commonly used fields are explained here:
      • Title – Enter a name for the assignment
      • Open Date – Select the date and time the assignment is to be made available to students so they can work on it
      • Due Date – Select the date and time at which the assignment is due;
      • Accept Until – Select the last date and time at which the system is to accept assignments from students. To continue accepting assignments after the due date, select a date and time later than the due date.
      • Student Submissions – Select an option to determine whether students must submit their assignments inline only (that is, by typing text directly into a web page on the site), as attachments only, in both ways, non-electronically, or as a single uploaded file only. Selecting the non-electronic submissions option allows you to track grades online for all assignments, including those that students submit in class.
      • Grade Scale – Select the grading system for the assignment.
      • Assignment Instructions – Enter detailed instructions for completing the assignment. Format the text as necessary.
    4. 4. To add one or more attachments to the assignment, click Add Attachments; then proceed as instructed in Adding an Attachment.

      5. Choose one of the following options:

      • To preview this assignment, click Preview. Trunk displays the Previewing Assignment screen.
      • To post this assignment, click Post. Trunk displays the Assignments home page. The assignment list includes your new assignment.
      • To save this assignment in draft form, click Save Draft. Trunk displays the Assignments home page. This assignment is marked as a draft.
      • To return to the Assignments home page without making any changes, click Cancel.
  • The Gradebook2 tool allows instructors to set up a gradebook in a variety of different ways.
    The Trunk gradebook tool is integrated with the Forums, Assignments and Tests and Quizzes tools and faculty can set up their gradebook by entering items manually or by linking to entries in any of these three tools. Unlike Blackboard, most grading in Trunk is done in the tool that is associated with the Gradebook item. (eg the assignments, forums or tests and quizzes tools).
    The following resources explain how to use the Trunk Gradebook in further detail.

    Table of options for setting up a gradebook and list of acceptable inputs and outputs

    Trunk Gradebook Guide

  • Using TurnItIn

  • To create a new assignment with TurnItIn:

    1. Go to the Assignments tool and follow the standard steps for creating an assignment. 
    2. Under TurnItIn Service, click the checkbox next to Use TurnItIn.
    3. If you would like students to have permission to view their TurnItIn reports, click the check box next to Allow students to view report.
    4. Select Preview, Post or Save as Draft.
  • Depending on the length of the paper, Trunitin will produce an Originality Report 10 to 20 minutes after the student has submitted the file to the Assignments tool.

    • Instructors can access this Originality Report by clicking on Assignments / View Submissions
    • Click on the Turnitin Originality report icon located to the right of the student’s name

    OR

    • Click on “Grade” under the student’s name. Then click on “View Report” under Turnitin Report

    *If the Instructor allows students to view their Turnitin Originality Report, students go to the Assignments tool and click on the assignment link, then click on “View Report” under Turnitin Report

    *Turnitin will only generate one Originality report for each student submission. If the instructor allows either the whole class or an individual student to “Re-Submit” the assignment, the second submitted assignment will not produce an originality Report.

     

  • Communicating with your Students

  • The Sign-up tool allows users to create and sign-up for office hours, meetings, review sessions and other events.   It can be used in both course and project sites.  All events/meetings can be set up as recurring events which creates several different meetings under the same title according to a given schedule.  There are three types of events/meetings within the Sign-up tool:

    Open meetings: a single time slot for an event or meeting, serving as an announcement.  No attendance list is kept, so participants who plan to attend are not required to sign up.

    Singe slot:  a single time slot is created, an attendance list is maintained, and the number of participants can be limited or unlimited.  Participants are required to sign up in order to appear on the attendance list.

    Multiple slots:  a single time slot can be divided into any number of time slots of equal length, under a single meeting name.  For example, a two hour meeting could have four half-hour time slots, three 40-minute slots, or eight 15-minute slots.  The time slots can also be defined at irregular times over different days.  For each slot a maximum number of participants is specified.  Participants are required to sign-up in order to appear on the attendance list.

  • To add an event or meeting to your course or project site:

    1. Navigate to the course or project site
    2. From the tools menu, click Sign-upTrunk displays the homepage for the Sign-up tool.
    3. In the Sign-up menu bar, click Add.
    4. In the Title field, name your event/meeting.
    5. In the Location field, enter the location for your event/meeting.
    6. In the Description field, you can enter any details you wish to share about your event/meeting.
    7. In the Start Time and End Time fields, enter the time of your event/meeting. 
    8. Use the drop down menu to select the Meeting Frequency if you wish to have a recurring meeting.  Selection of a meeting frequency other than “Once Only” will create a series of entries in the meetings table with the same name but different details, where any of the individual entries can be modified as necessary.
    9. In the Sign-up begins and Sign-up ends fields, enter the point at which the event/meeting will be opened for sign-up and the point at which sign-up for the event/meeting will no longer be available.
    10. Use the Available to field to determine who can sign-up for the event/meeting.  You can limit sign-up to members of a group, site or extend the sign-up offer to the membership of your other course or project sites.  If you choose to extend the sign-up offer to multiple sites, each site must also have the Sign-up tool turned on in order for its members to participate.
    11. When you select the Meeting Type relevant options will be displayed.
    12. Click Next to view a summary of your event/meeting, verify details, and complete the meeting settings.
    13. Check the appropriate boxes to manage the display of participant names, email notifications and announcing availability.
    14. Click Show other default settings to manage advanced settings regarding the wait list, participant comments and auto reminders.
    15. Click Publish to publish the event/meeting allowing participants to select their own time slot, or Click Assign Participants & Publish to assign participants to specific time slots.

     

     

     

  • Tool Overview

    The announcement tool provides an excellent method for posting important notices. The content of these announcements can be as varied as the instructor desires since the tool has the ability to integrate with many other tools within the Trunk environment. For example, an instructor may use the announcements tool to post a reminder for important deadlines or for impromptu changes like a cancellation of class due to snow. Some other tools have options which allow them to post announcements within a course as well.

    By default, Trunk will display course announcements on the course homepage. To display a list of announcements for all of your Trunk sites, you must first click on the My Workspace tab and then access the announcement tool in the Tools Menu on the left side of the page.

    In addition to plain text, the announcements tool is robust enough to allow instructors to post using a rich text editor, to insert photos within the body of a message, or to add files as an attachment.

    Posting an Announcement

    View Video | Download full PDF on Announcements tool

    1. Navigate to the course site.
    2. Tip: You can find a list of your course sites in the Quicklinks toolbar within Trunk

    3. From the Tools Menu on the left side of the page, locate the Announcements tool in the Communications group.
    4. The Announcements tool menu bar will display towards the top of the page. Click Add.
    5. A new window appears displaying the Add Announcement form. The items marked with a red asterisks are required.
    6. Type a name for the Announcement in the box labeled Announcement title.
    7. In the large box labeled Body, enter the text for the Announcement. Trunk provides a comprehensive list of tools in its Rich Text Editor that enable an announcement to be further formatted according to an instructor’s taste. If an announcement has been preformatted using Microsoft Word, the editor has a useful Paste from Word tool which can be utilized to preserve the format.
    8. Determine the Access level.
    9. The default setting Only members of this site can see this announcement limits the viewing of the announcement to only those Trunk community members who explicitly have access to the course.
    10. The publicly viewable setting grants access to all members of the Trunk community regardless if they can access the course.
    11. The Availability option is an important setting for determining the duration of the announcement.
      • The default setting, Show, displays the announcement immediately and permanently.
      • The Hide setting can be used to save the announcement as a draft for a later posting or to archive the announcement if it contains text that can be reused.
      • Specify Dates is a setting which can be used when the announcement has a known duration. Selecting this setting opens up hidden checkboxes which can be used to set a beginning and ending time for the announcement.
    12. The Attachments option can be used to attach a file to the announcement. The file can come from your desktop, a hosted website, or from the course’s Resources tool. The maximum size of the attachment is limited to 20 MB.
    13. The final option is to set an Email Notification for the Announcement. The default setting is None – No Notification. Use the drop down list to choose a different setting.
      • High – All participants: An email will be sent to each course member when the announcement is created.
      • Low – Only participants who have opted in: An email will be sent only to those course members whose preferences are set to receive low-priority announcements.
    14. To preview the announcement before publishing, click Preview. The Announcement Preview window is displayed summarizing the settings and the message of the posting. If changes need to be made, click Edit and update the announcement accordingly.
    15. Click Add Announcement when the announcement is ready to be published based on the chosen settings.
  • Tool Overview

    The Messages tool in Trunk is a simple way of communicating with students or other members of your site.The Messages tool enables you to:

    • Send messages inside Trunk to individual site members or groups of site members.
    • Receive messages from your site members.
    • Send a copy of a message to a recipient’s email address outside Trunk.
    • Store, organize and manage communications you’ve sent and received.

    Compose a Message

    View Video | Download full PDF on Trunk Messages tool

    To compose a message using the Messages tool:

    1. Navigate to the course site. The course tools display in the left Course Tools menu area.
    2. From the Course Tools menu, click Messages. The CLE displays the home page for the Messages tool. If you do not see the Messages menu bar, click the Reset button.
    3. Click Compose Message. The Compose a Message screen opens.
    4. Using your cursor, select message recipients by clicking on their role or name from the To menu. To select multiple recipients, hold down the shift key and click additional recipients.
    5. By default, messages are sent and received inside Trunk, and users view and manage these messages from the Messages tool. However, when you compose a message, you may choose to send a copy of that message to a student’s email address as well. To send a copy of your message to a student’s email account, check the box next to the:
      • Send a copy of this message to recipients’ email address(es) option.
      • The email address used will be the email on file with the university unless the user is not registered at Tufts.
    6. You may then select a priority level for your message by using the pull down menu. The options are Normal, Low and High. (what do these look like?)
    7. In the subject field, type a subject for your message.
    8. In the content field (rich text editor) compose your message. You may use the various content editing options to enhance the appearance of your message.
    9. Optional: Attachments. To add attachments, click Add Attachment and follow the instructions.
      • Your options here include browsing to locate a document on your computer, typing in a url for a website, or selecting a file stored in the Resources tool of your site.
    10. When you are satisfied with your message details, click Send.
  • High priority announcements are instantly sent to all participants.  Students can choose how they want to receive low priority email notifications.  Some students may receive a summary of all low priority notifications at the end of the day, while some students may not receive low priority notifications at all.

  • Using Project Sites for Collaboration

  • Project sites are designed to facilitate online collaboration. They are similar to organizational sites in Blackboard and can be used to support a wide variety of activities, from students working on class projects or clubs to scientists collaborating on grant proposals, faculty participating in a search or tenure committees, or administrators revising the undergraduate curriculum.

    Anyone at Tufts, faculty, students or staff may create project sites for their work. Project sites look almost identical to course sites in Trunk, but they differ in several important ways.

    • Project sites are not set-up automatically; they must be manually created.
    • Users must be manually added to project sites.
    • Project sites have a slightly different set of tools than course sites; they do not include Assignments, Tests & Quizzes and Gradebook2.
    • Project sites have a different set of roles; rather than instructors and students, project sites have organizers and participants.
  • Project sites can be created by anyone at Tufts. To create a project site, go the Site Setup tool in your My Workspace site, select New from the Tool bar, choose project site and follow the site setup wizard to create your site immediately.

  • The same set of tools that is available for course sites is available for project sites, except project sites cannot include the Assignments, Tests & Quizzes and Gradebook2 tools.

  • Once you’ve created your site, go to the Site Editor tool and select the Manage Access option. Check the box labeled: Can be joined by anyone with authorization to login. Select the role for people who join (recommended roles are guest or participant) and click Update to save your selections. This will allow your site to appear in a list of Joinable Sites found in the Membership tool of all users’ My Workspaces. You may reverse this process to remove your site from the list of joinable sites and manage your site membership manually.

    TA’s, guests, and auditors must be added to a course site manually. To add someone to your site, go to the Site Editor, click Add participants. Type in the person’s email address. If they have a Tufts email, use the top box. If they do not, use the bottom box and make sure to send the notification so that they can access Trunk.

    Screen shot showing step 1 and 2 of adding participants to your site.

    Fig 1. Screen shot showing step 1 and 2 of adding participants to your site (click to enlarge).

    Screen shot showing steps 3-6 of adding participants.

    Fig 2. Screen shot showing steps 3-6 of adding participants (click to enlarge).

    Screen shot showing steps 7-8 of adding participants.

    Fig 3 – Screen shot showing steps 7-8 of adding participants (click to enlarge).

    Screen shot showing steps 9-10 of adding participants.

    Fig 4. Screen shot showing steps 9-10 of adding participants (click to enlarge).

    Screen shot showing step 11 (and final step) of adding participants.

    Fig 5. Screen shot showing step 11 (and final step) of adding participants.

  • To join a public project site, first go to My Workspace and access the Membership tool in the MY SETTINGS box.  If you do not see the Membership menu bar, click the My Current Sites button in the menu bar near the top of the screen.  Once you have clicked Membership, click on the “Joinable Sites” tab and click “Join” below the sites you would like to join.

    Fig. 1 – Screen shot showing the location of the My Workspace tab (click to enlarge)

    Fig. 2 – Screen shot showing the location of the Membership tool (click to enlarge)

    Fig. 3 – Screen shot of the location of the Joinable Sites option (click to enlarge)

    Fig. 4 – Screen shot showing the location of the Join option (click to enlarge)

  • Yes! Trunk allows for students and teachers to create project sites. This will allow you to customize your own site to enable communication between fellow peers. Students are allowed to post, chat, upload documents, make comments, as well as message freely between project site users. Project sites can be made public or private and work in a very similar fashion to Google Docs.

  • Additional Documentation