Daily Archives: September 26, 2011

2012 Tufts Energy Conference organizing team is looking for members

Interested in energy? Want to know more, make contacts and get some leadership and organizing experience along the way?

Apply to the 2012 Tufts Energy Conference organizing team!
Applications are due Sept. 28, 2011 by 12noon (Details included below)
www.tuftsenergyconference.com

CONFERENCE HISTORY
Initially begun as part of an undergraduate student group (Tufts Energy Forum), the Tufts Energy Conference (TEC) is now a stand-alone organization that draws its organizing committee from across the diverse graduate and undergraduate schools at Tufts. From its beginnings as a single afternoon event in 2006 to its current two-day format, the Tufts Energy conference has evolved its content offering during each year of its existence. Each year, roughly 30+ undergraduate and graduate students work together to plan and execute TEC.

CONFERENCE FEATURES
TEC features a two-day format program with panel discussions, keynote speakers and workshops. A showcase event spotlights businesses, nonprofit groups, research and action projects undertaken by Tufts students in the energy space. Recently added conference features have included a premier lunch and cocktail party, a conference blog, a low-carbon emission vehicle “hot rod show” and the Tufts Energy Challenge, a two track (action and research) energy competition for Tufts undergraduate and graduate students.

CONFERENCE THEME
TEC aims to create content that caters to the unique space that Tufts University and its various undergraduate and graduate schools occupy at the nexus of science, engineering, international affairs, public policy, economics and business. The 2011 conference focused on the “Great Debates” in the energy sphere. For a full listing of previous conference themes, visit the Archives section of the 2011 website:www.tuftsenergyconference.com

CONFERENCE ORGANIZERS
The caliber, scope and visibility of the Tufts Energy Conference grows each year, a direct result of the enthusiasm and creativity of its student organizers. Joining TEC provides students with invaluable leadership and organizing experience, the opportunity to engage directly with energy sector experts, professionals and a variety of private, public and nonprofit sector players while building relationships across the university with professors, administrators and students with an interest in energy.

2012 CONFERENCE
This year’s conference will be held on Friday, April 20 and Saturday, April 21, 2012.
The commitment for student organizers include:
• Attendance at a weekly team meeting (typically 1 hr) Early October 2011 through the end of April 2012. The executive team leader will work with organizers to determine the group’s meeting time availability
• 3-4 hours working on team responsibilities either independently or with other team members
• Attendance at TEC full team meetings (4-5 prior to April conference)
• Required Attendance for day-of set-up/break-down and the full program on April 20-21, 2012.
As a student organizer, you will work hard, learn a lot, make friends, and have fun.
We hope you will join us!

HOW TO APPLY
Undergraduate and graduate students are encouraged to apply. Prior energy-related experience or knowledge is not required. Organizer positions are listed below. In your application, please list your desired teams in order of preference (1) = top choice. Additionally, we still have an Executive level position open – Director of Web Communications/Webmaster (description listed below) Please let us know in your application if you are also specifically interested in being considered for this position. Team organizer applications will be accepted until 12noon on Wednesday, September 28th, 2011. Please send completed applications totuftsenergyconference2012@gmail.com.

TUFTS ENERGY CONFERENCE TEAMS
Major responsibilities for the team are outlined below; though this is not an exhaustive list. Anywhere between 1-5 student organizers will support the directors in each of these groups.

Operations Team
• Helps to manage overall conference operations, which include all day-of conference logistics and venue details; organize speaker details with content team; help to organize all-team meetings.

Finance Team
• Work with the director in managing conference budget; work with executive team members in budgeting, tracking and reporting expenses from each of their departments; interface with university administrators; produce a final summary of expenses.

Content Team
• Help to develop conference content; research, outreach and recruit conference speakers; interface with operations on speaker & conference logistics; collaborate with marketing on promotional & conference materials; produce a final conference report-out/executive summary.

Sponsorship Team
• Secure corporate sponsorship funds, which make up the majority of the TEC budget; manage relationships and conference logistics with corporate sponsors who also present at the conference.

Marketing Team
• Contribute to reaching out to students and professionals to attend TEC 2012; work with the directors in organizing both on and off-campus marketing; design and prepare website, promotional & conference materials; conduct outreach to students, private, nonprofit and public sector organizations; organize media outreach; recruit and manage promotional partners.

Showcase/Energy Challenge Team
• Recruit energy businesses, nonprofit groups and research and action projects undertaken by Tufts students in the energy space and manage all logistics of conference showcase event. Help to coordinate the outreach, recruitment and execution of the two-track (research and action) project competition for Tufts undergraduate and graduate students; oversee follow-up from previous year’s applicants and winners.

Director of Web Communications (Executive level position)
Create, troubleshoot and oversee the conference website; interface with many of the executive team positions in organizing and managing various dimensions of the website; manage online ticketing sales and other web-related initiatives.

CONFERENCE ORGANIZER TEAM APPLICATION INFORMATION REQUESTED

1. On a separate sheet(s) of paper, please include the following:
o Name, Degree pursued, Major/Field of Study, Anticipated year of graduation
o Email/Phone Contact
o Briefly list your current academic and/or extracurricular commitments for 2011-2012
o Briefly describe your leadership/organizing background and your interest in energy (no more 2-3 paragraphs necessary)
o If you have served as a previous TEC organizer and/or attended a previous Tufts Energy Conference, please let us know
o Please list the teams that you would like to join by order of preference
o Anything else you would like to share

2. Attach a copy of your resume

EMAIL COMPLETED APPLICATIONS TO: tuftsenergyconference2012@gmail.com

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