The Operations Assistant will work directly with the executive director and will play a unique and critical role in the overall administrative duties for CDE. The Operations Assistant will provide overall support to ensure administrative and operational duties within the organization remain on track for timely delivery. He or she needs to be comfortable and have the flexibility to work effectively in an entrepreneurial setting for a growing organization. Primary duties will be assisting with financial management, fundraising administration, database management, meeting preparation, and client communications. The Operations Assistant will also manage independent projects as needed.
The Operations Assistant will work in a dynamic office environment that requires creativity, initiative, flexibility, and the ability to work both independently and in a team setting. CDE is a Mac-based office with the Executive Director’s home office as the primary work setting. The Operations Assistant will need to have the technological expertise and flexibility to work and manage operations from various locations.
The Operations Assistant will:
• Communicate in a professional and effective manner both verbally and in writing using tact, discretion, and courtesy.
• Represent the organization in a professional manner.
• Build and maintain relationships with CDE support services representatives, partners, and associates.
• Complete incoming and routine administrative work to meet program and organization timelines and deadlines, including package delivery, mail sorting, and filing.
• Assist with meeting arrangements: schedule meetings, secure meeting locations, take meeting notes and distribute to meeting participants, arrange conference calls as needed.
• Assist Executive Director with board meetings and retreats: meeting packet development,facility arrangements, food procurement, identify and procure materials/supplies.
• Event coordination and management: Provide support services for conference andworkshop activities, such as creating and sending invitations, identifying locations,caterers, and other vendors, and coordinating planning meetings.
• Travel: Research and identify lodging and transportation, develop an itinerary, secure andconfirm reservations, and administer reimbursements.
• Prepare and maintain cloud-based and hard copy files and records.
• Conduct research that supports organization decision-making.
To learn more details about the Center for Diversity & the Environment and the position, click here.