Job Title: Built Environment & Active Design Special Assistant

Organization: American Institute of Architects New York Chapter (AIANY)

Position Reports to: AIANY Executive Director, DoHMH Built Environment Program Director

The American Institute of Architects New York Chapter, working with the NYC Department of Health and Mental Hygiene, seeks a Built Environment & Active Design Special Assistant, funded through a Community Transformation Grant (CTG) from the Centers for Disease Control and Prevention (CDC). This grant supports an integrated set of complementary evidence-based activities to bring about environment, program, and infrastructure changes to improve health outcomes by preventing the leading causes of death and disability across the life span for all New Yorkers, particularly those who experience disparities in health.

This position at AIANY will work closely with the Built Environment Program in the Bureau of Chronic Disease Prevention and Tobacco Control, which is in the DOHMH Division of Health Promotion and Disease Prevention. The bureau spearheads programs and initiatives to reduce the burden of chronic diseases and to address the underlying risk factors that lead to them, such as poor nutrition, physical inactivity and tobacco use. The Bureau promotes healthful environment and systems changes in the food and physical environment and develops programs that promote physical activity, healthy eating and smoking cessation. The Bureau also develops innovative strategies to convey critical health messages to the public. The Built Environment Program works with other City agencies and non-government partners to implement the Active Design Guidelines ( and related initiatives.


The Special Assistant reports to the DOHMH Built Environment Program Director and the AIANY Chapter Executive Director and is responsible for assisting on a number of programmatic initiatives to improve active living through increasing physical activity within the built environment, including Playstreets. The position is also responsible for assisting with administrative tasks including, but not limited to, management of the DOHMH Built Environment Director’s schedule.

PROGRAM RESPONSIBILITIES (50% OF WORK TIME) may include the following:

  • Plan, organize and conduct outreach activities;
  • Prepare and conduct presentations to raise awareness of and promote interest in Built Environment and health initiatives;
  • Develop relationships with DOHMH programs and non-DOHMH partners;
  • Coordinate meetings;
  • Develop and organize mechanisms and events for networking with partners;
  • Conduct needs and feasibility assessments;
  • Assist with process and outcome evaluations;
  • Conduct literature reviews as needed;
  • Research and present grant opportunities;
  • Assist with coordinating and supervising interns;
  • Prepare and update organized lists needed for tracking and other purposes;
  • Anticipate and trouble shoot as well as assist in finding solutions to program challenges and issues that arise;
  • Assist in finding and writing grant proposals as needed;
  • Perform other duties as assigned.


  • Manage the DOHMH Built Environment Director’s schedule, including the scheduling of meetings, room reservations, travel, and other related tasks;
  • Support DOHMH Built Environment staff with administrative needs including copying, scanning, and emailing files and documents;
  • Prepare meeting agendas and minutes;
  • Answer phone and email inquiries from the public and relay messages to appropriate staff;
  • Maintain office filing system;
  • Enter and update contact information into databases;
  • Ensure DOHMH Built Environment Program’s inventory of supplies is maintained to support ongoing operations;
  • Assist the Director with preparations of presentations and follow-up from meetings;
  • Assist with administrative issues related to management of contracts and grants as needed;
  • Perform other duties as assigned.


  • Bachelor’s degree in physical, biological or environmental science, Public Health, or related field;
  • Ability to work with a high degree of independence;
  • Strong organizational skills with the ability to manage several projects and many tasks at one time;
  • Proficiency in MS Office, including Word, PowerPoint, and Excel;
  • Strong attention to detail;
  • Excellent interpersonal, organizational, and computer skills;
  • Strong verbal and written communication skills.


  • Graduate-level degree in physical, biological or environmental science, Public Health, or related field;
  • Experience with health program implementation;
  • Experience conducting community outreach, including through phone calls, emails, and oral presentations;
  • Demonstrated ability to work collaboratively across multiple City agencies, schools, and non-profit organizations;
  • Knowledge of the built environment and awareness of health-related initiatives occurring in NYC;
  • Familiarity with health issues and disparities at the community level;
  • Desire to work in a team environment on a broad range of integrated initiatives.
  • Ability to translate academic research into policy;
  • Willingness to assist with periodic follow-up outside normal work hours when needed (e.g., such as assisting with a weekend Playstreet).


AIANY offers a comprehensive benefits package. The salary range for this position is commensurate with experience and is dependent upon experience and salary history. The grant funding for the position will run through September 2012.