How to Manage Publications

  1. Adding your identifiers for automatic claiming
  2. Claiming or rejecting your publications
  3. How to add publications manually (optional)
  4. How to import publications to Elements (optional)
1. Automatic claiming

Publications are a somewhat unique in how Elements handles them. Publications are automatically harvested by the system, based on a user’s unique identifiers combined with the publication sources that Tufts subscribes to.

The first thing you want to do is to claim those identifiers that belong to you so that the system can harvest your publications.

You can do this with Automatic claiming by going to Menu -> Publications -> Automatic claiming.

Elements also provides the ability to add external profiles to an account. This will automatically claim any publication that is associated with that profile. The types of profiles that can be linked to an account are:

  • arXiv Author Identifier
  • ResearcherID
  • Scopus ID
  • SSRN ID
  • ORCID

The most important account to link is the Scopus ID, as it covers the most material. To link an account:

  1. Navigate to the ‘Automatic Claiming’ section under ‘Publications’.
    • You will be presented with a list of external profiles to add.
  2. Click on the profile you wish to add.
  3. You will then be prompted to enter in the author identifier for that account. Once that has been entered, the accounts will be linked and Elements will then be able to claim any publication with that identifier attached to it.
    • Please note that this will not claim any existing pending publications.

Regardless of how well the automatic claiming is set up and configured, there will be situations where publications are not claimed.  Just be aware that Elements is not a completely foolproof system, some manual entry will always be required.

2. Claiming/Rejecting Your Publications

Once the publications are harvested, the following actions are available in the Publications section:

  • Claim
  • Reject
  • Manually Add

The home page for the faculty member will have an alert under the ‘My Actions’ section if there is a publication pending review:

From here you can claim/reject this publication by clicking on the ‘Claim publications’ link. Alternatively, you can go directly to the Publications screen by selecting the Menu tab and clicking ‘Publications’.

Begin by claiming a publication.

    1. Select ‘Claim publications’ from the ‘My Actions’ panel (or navigate to the publications page).
      Once you are on the ‘My Publications’ screen, there will be three tabs at the top – Mine, Pending, and Not Mine.
    2. From the ‘Pending’ Tab you can see any publications that need to be claimed or rejected.
    3. If the publication does in fact belong to you, or the faculty member you are acting on behalf of, click ‘Claim as Mine’. Otherwise, choose ‘Reject (not mine)’.
3. How to Manually Add Publications

If a scholarly work is not indexed in a scholarly databases (for example, a conference paper), faculty members can manually add the activity to their profile.

To manually enter a publication:

  1. Select  Publication  from the menu tab
  2. Click the Add a new publication button from the top right.

For example, if you want to to add a scholarly article, select “Add a new scholarly article.

  • Enter ‘Test Article’ in the search area and click ‘Search’. You can also skip this step by selecting ‘Skip’.
  • The search results will display. The article we are looking for does not exist. Scroll to the bottom and click ‘Go to next step’.
  • You will see a screen that allows for the manual entry of the necessary information for a scholarly article.
  • Select the appropriate relationship to the article. For this example, choose ‘Author of’.
  • Fill out the mandatory fields and populate the record with as many data fields as you can.  When you are done, click Save.
  • You now have the option of associating grants with this particular article. The system will pull any grants currently associated with the profile onto this page. If the publication is associated with a grant, select that grant and click ‘Link Selected’.
  • If the article is not funded by a grant, click ‘Not externally funded’.  If the article is funded by a grant that is unlisted, click ‘Grant not listed’
  • Return to your Publications page. The article you added will be at the top of your publications list.
4. How to Import Publications to Elements

To import publications from external sources, such as Google Scholar, refer to How to Import Publications to Elements page.

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