Ossining, NY / Remote, Administrative Coordinator

Down to Earth Farmers Market has an opportunity for a skilled administrator to work in an interesting and fulfilling field for a mission-driven company. Bring your business abilities to the heart of a small team to keep us organized and accurate across a range of different projects.

Down to Earth Market is looking for an Administrative Coordinator who will report to the President while working closely with the rest of our office and field teams. You will be responsible for collecting information, maintaining databases, and creating reports while overseeing the movement of paperwork, supplies and equipment, and money. Your ability to apply your data management, organizational, business software, and problem-solving skills to any project put in front of you will ensure that you excel in this role.

This is a full-time, remote position although workspace is available in our
Ossining office and you should be based in our area of operations (NYC,
Westchester County). The regular work week includes Saturday and Sunday since our farmers markets are open and require office support on the weekends.

You must be:
• A capable bookkeeper, facile with Quickbooks, MS Excel and database
software.
• Familiar with inventory management techniques and able to manage and
coordinate deployment of market supplies and equipment.
• Knowledgeable about business processes, especially administrative
management, accounts receivable, accounts payable, managing HR functions, customer interactions,
and scheduling.
• Able to schedule and track timely dissemination of information and timely delivery of materials, identifying potential issues that may disrupt work schedules and finding solutions. The ability to produce timely progress reports is important.
• Confident in supervising a part-time staff person who will move and deploy equipment and materials.
• Effective in verbal and written communication.
• Focused, highly organized, detail oriented, with superior follow through.
Collaborative by nature and always looking ahead.
• A planner who executes and coordinates tasks and activity without ever
losing sight of goals and dead lines.
• Analytical and a problem-solver; comfortable with collecting and formatting
information to be shared with different audiences.
• Familiar with Microsoft business suite (Excel, Word, Outlook, Teams) where we do our business work and internal communications but also able to quickly grasp specialized software applications including CRM and event management.

Apply by emailing your resume and a cover letter to
jon@downtoearthmarkets.com.