Funding Restrictions

In order to receive funding, student club events must abide by the following:
  • The event must be open to the entire Fletcher community.  Internal student organization meetings (i.e. meetings involving only some or all members of a student organization) are excluded from funding. However, affinity groups MAY hold closed events if their purpose is to serve members of their community. (Please see Student Affairs with any questions.)
  • If alcohol is served at an event on campus, it must be arranged through Tufts Catering and Campus Police must be present.  Otherwise, alcohol is not allowed at events.
  • If a video recording is shown at an event such as a movie night or film festival, it must be licensed for public showing.  A DVD or video shown an event hosted by a student club that does not have public performance rights will break copyright law.
  • Alumni speakers are always be coordinated with Director of the Office of Development and Alumni Relations.
The following is a list of items that are not allowed to be purchased with club funds:
  • Alcohol
  • Gift cards or cash cards
  • Gifts to speakers that are not Fletcher- or Tufts-branded
  • Airfare for guest speakers.  The exception is travel from New York City or Washington, D.C.**
  • Payment for consulting services, honoraria, travel grants, research stipends, or any other payment of this type
  • Gas can only be reimbursed with a record of mileage and not with a receipt.  A record of mileage includes the exact address of the start and end point of the trip and a line describing the purpose of the trip.
  • In addition, no organization may open an outside account or arrange for credit with an institution.

**Boarding passes, in addition to receipts, are required for any airfare reimbursement