Under the direction of the Director of MFA Publications (Publisher), the Publications Coordinator will provide essential administrative support and perform diverse duties in the areas of office management, bookkeeping, logistics and inventory, sales and distribution, book promotion, and digital assets management in the Museum’s Publications department.
Essential functions include: coordinate people and paperwork for meetings, correspondence, contracts, royalties, invoicing, and billing; serve as Publications’ first point of contact with external customers, partners, and vendors, as well as with other Museum departments; process and invoice book orders not handled by our distributor, including those from internal departments and external exhibition partners; arrange for customs clearance and trucking of books coming from printers overseas, order fulfillment from our warehouse, stock transfers and other shipments, and the distribution of new titles; maintain a system for storing, tracking, retrieving, and analyzing data related to orders, sales, payments, and other financial transactions; work closely with the Publisher on overseeing the department budget as well as individual book project budgets throughout the year; manage all content for the Publications section of the MFA website; help to promote MFA Publications by entering titles in book shows and competitions, sending copies to reviewers, and preparing the Publisher’s presentation materials for sales meetings, trade shows, and conferences; assist with the production of the MFA Publications sales catalogue each year according to an established design template; assist with other areas of the department, such as image ordering and digital asset management for production and design, or copyediting for editorial, with the approval of the Publisher and as time and skill levels allow.
35 hours/week; Mon-Fri, 9:00am-5:00pm.
Qualifications include: Bachelor’s degree, with at least one year of experience working in publishing or other relevant field (successful internships will be considered toward work experience) – museum experience will be considered a plus; an interest in books is a must; attention to detail and the ability to coordinate complex elements of multiple projects and many different people are absolutely essential; excellent verbal and written communications skills; strong quantitative skills with a good understanding of basic financial principles; ability to handle confidential financial and strategic information with utter discretion; strong planning and follow-through skills, including time management skills for completing multiple tasks on time and with a high degree of accuracy. Candidates must be computer literate and able to comfortably use Microsoft Word, Excel, and PowerPoint. Knowledge of Adobe Photoshop and InDesign will be considered a definite plus.
For consideration, please submit your cover letter and résumé to: firstname.lastname@example.org. You may also submit your materials via postal mail to: Human Resources Department, Museum of Fine Arts, Boston, 465 Huntington Avenue, Boston, MA 02115. Only those candidates selected for interviews will be contacted.The Museum of Fine Arts, Boston is an Equal Opportunity Employer and seeks diversity in its workforce.
June 23, 2015
Fine arts cultural and educational institution.