Director of Special Events
Description:
Position Title: Director of Special Events
Department: Development
Reports to: Director of Development
Employment Type: Full time, Salaried/Exempt
Position Summary
The Director of Special Events is responsible for the planning and the execution of key development and other museum events. He/she is additionally responsible for overseeing the museum’s Rental Program plan to achieve annual goals, including rental sales of $500K for FY16. The Director of Special Events will manage the Rental Event Manager who is responsible for the management of the rental program, and will work collaboratively with Development staff to achieve development and broader museum goals.
The Director of Special Events is a senior member and integral part of the Development team. He/she will work closely with other members of the development team, including the Director of Individual Giving and Manager of the Friends of Fenway Court, to establish Development and museum event goals and objectives. The Director of Special Events will also work collaboratively with the Manager of Corporate and Institutional Support to develop strategic relationships with clients that will result in broader support for the museum.
In other areas of the Museum, the Director of Special Events will serve as a resource and advisor, when needed, to other departments in the conceptualization, planning and execution of internal events.
The Director of Special Events will also work with Museum Conservation, Security and Facilities departments to understand, interpret and enforce museum guidelines with regard to the use of facilities, protection of artwork and safety of event guests.
Responsibilities
• Take the lead on the planning and execution of all aspects of key development events, including serving as the primary liaison internally, budget management, etc.
• Oversee rental revenue targets and expense budget
• In conjunction with the Rental Event Manager as well as the Museum’s sole-source catering company, oversee the planning and execution of all Rental event details including food and beverage service, security and facility coverage, catering, linens, audio-visual, flowers, entertainment, lighting and take-away gifts for rental events
• Attend Operations planning group and work closely with the Planning and Logistics Manager to plan for the execution of internal and external events
• Plan staffing for and execute, as needed, on-site management for event set-up, event, and event breakdown, including all vendors, client needs and museum staff on all Rental, Development, and other internal events
• Ensure the safety of the Museum and satisfaction of the museum’s Board, supporters and/or clients as appropriate
• Serve as supervisor to the Rental Event Manager
Position Title: Director of Special Events
Department: Development
Reports to: Director of Development
Employment Type: Full time, Salaried/Exempt
Position Summary
The Director of Special Events is responsible for the planning and the execution of key development and other museum events. He/she is additionally responsible for overseeing the museum’s Rental Program plan to achieve annual goals, including rental sales of $500K for FY16. The Director of Special Events will manage the Rental Event Manager who is responsible for the management of the rental program, and will work collaboratively with Development staff to achieve development and broader museum goals.
The Director of Special Events is a senior member and integral part of the Development team. He/she will work closely with other members of the development team, including the Director of Individual Giving and Manager of the Friends of Fenway Court, to establish Development and museum event goals and objectives. The Director of Special Events will also work collaboratively with the Manager of Corporate and Institutional Support to develop strategic relationships with clients that will result in broader support for the museum.
In other areas of the Museum, the Director of Special Events will serve as a resource and advisor, when needed, to other departments in the conceptualization, planning and execution of internal events.
The Director of Special Events will also work with Museum Conservation, Security and Facilities departments to understand, interpret and enforce museum guidelines with regard to the use of facilities, protection of artwork and safety of event guests.
Responsibilities
• Take the lead on the planning and execution of all aspects of key development events, including serving as the primary liaison internally, budget management, etc.
• Oversee rental revenue targets and expense budget
• In conjunction with the Rental Event Manager as well as the Museum’s sole-source catering company, oversee the planning and execution of all Rental event details including food and beverage service, security and facility coverage, catering, linens, audio-visual, flowers, entertainment, lighting and take-away gifts for rental events
• Attend Operations planning group and work closely with the Planning and Logistics Manager to plan for the execution of internal and external events
• Plan staffing for and execute, as needed, on-site management for event set-up, event, and event breakdown, including all vendors, client needs and museum staff on all Rental, Development, and other internal events
• Ensure the safety of the Museum and satisfaction of the museum’s Board, supporters and/or clients as appropriate
• Serve as supervisor to the Rental Event Manager
Qualifications:
<strong “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>Qualifications<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Demonstrated success and 7+ years experience in the strategic planning and execution of complex, corporate and high-end special venue events<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Outstanding interpersonal skills necessary for working with a number of constituents including museum staff, trustees, volunteers, vendors, corporate clients and the general public<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• A team builder, confident and competent, with strong collaborative skills<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• A strategist who is adept at planning, prioritizing, organizing and following through<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Well organized with exceptional attention to detail<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Energetic and willing to work hands-on<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Minimum of a Bachelor’s Degree, preferably in a related field<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Demonstrated project management and interpersonal skills<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Demonstrated organizational skills, including developing and overseeing project budgets<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Proficiency with Microsoft Word, Excel and a working knowledge of Raiser’s Edge is a plus<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Must be available for evening and week-end events
<strong “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>Qualifications<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Demonstrated success and 7+ years experience in the strategic planning and execution of complex, corporate and high-end special venue events<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Outstanding interpersonal skills necessary for working with a number of constituents including museum staff, trustees, volunteers, vendors, corporate clients and the general public<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• A team builder, confident and competent, with strong collaborative skills<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• A strategist who is adept at planning, prioritizing, organizing and following through<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Well organized with exceptional attention to detail<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Energetic and willing to work hands-on<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Minimum of a Bachelor’s Degree, preferably in a related field<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Demonstrated project management and interpersonal skills<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Demonstrated organizational skills, including developing and overseeing project budgets<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Proficiency with Microsoft Word, Excel and a working knowledge of Raiser’s Edge is a plus<br “color:=”” rgb(0,=”” 0,=”” 0);=”” font-family:=”” arial,=”” arial;=”” font-size:=”” 13.3333330154419px;=”” line-height:=”” 19.0476188659668px;”=””>• Must be available for evening and week-end events
How To Apply:
To Apply
Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum’s mission. To apply for this position, please use the Museum’s online application system, this is our preferred application method: https://isgm.applicantpro.com/jobs/252101.html. Both a cover letter and resume are required.The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. The Museum is proud to embrace the goals of Commonwealth Compact (http://www.umb.edu/commonwealth_compact/about) and pledges to measure its progress toward those goals over time, using the Commonwealth Compact benchmarks.We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.
To Apply
Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum’s mission. To apply for this position, please use the Museum’s online application system, this is our preferred application method: https://isgm.applicantpro.com/jobs/252101.html. Both a cover letter and resume are required.The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. The Museum is proud to embrace the goals of Commonwealth Compact (http://www.umb.edu/commonwealth_compact/about) and pledges to measure its progress toward those goals over time, using the Commonwealth Compact benchmarks.We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.
Apply by:
September 21, 2015
September 21, 2015
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