Public Programs Assistant [Harvard Museums of Science & Culture ]

Reporting to the Director of Public Programs, the Public Programs Assistant is responsible for helping to coordinate all facets of the public programs sponsored by HMSC, including lectures, special events, exhibition openings, and other special programs. Responsibilities include providing administrative and financial support, coordinating program logistics and staffing, working with the HMSC marketing team on basic outreach activities, and conducting other administrative tasks. Specific duties include: scheduling and staffing meetings on behalf of Director; responding to calls and inquiries from faculty, staff, students, general public and the media; event and office purchasing, processing invoices and travel expenses, managing office and event supply inventory, arranging travel/lodging for speakers; conducting research on speakers and program topics as directed; coordinating program logistics: space, media services, staffing; working with marketing to request, review, and distribute promotional materials. Qualifications: one year of administrative support experience; college degree in museum studies, biology, anthropology, archaeology, or other content areas related to the HMSC museums preferred; experience in academic setting or museum preferred; experience in a program, administrative, or financial assistant position preferred; proficient in Microsoft Office Suite applications; excellent written, verbal, and interpersonal communication skills; high standards of accuracy, organization, and attention to detail; ability to multitask and maintain positive, helpful attitude; comfort in financial and administrative activities; schedule flexibility required – must be able to work occasional nights/weekends as needed; occasional heavy lifting (up to 30 lbs) is required. Apply online at www.hr.harvard.edu/search-jobs, and use position req. # 36746BR. Posted on: 08/27/2015