Description

Reference job #2016-00111; this listing closes on November 10, 2015 at 11:59 PM.  The Museum Aide I (Facilities Coordinator) at The Lyceum is chiefly responsible for administering the museum’s rental program, which provides a way for the public to use and enjoy the facility in ways other than its’ traditional educational purpose. The person in this position represents the museum and the City to prospective rental clients with the utmost professionalism and courtesy; these clients can be anyone from local residents planning a private function, to large community organizations seeking a venue for their official events or meetings, to other City staff in need of space for their own programs. Duties include initiating and enforcing all rental contracts, processing rental deposits and payments, and scheduling rental program staff.

In addition, the person in this position hires, trains, supervises and evaluates the part-time roster staff who work each of the rental events, and fills in as the event supervisor him- or herself as needed, which can involve evening or weekend hours from time to time. This position gathers and analyzes data from the rental program, in order to assist senior museum staff in making decisions about the use of the facility and guidelines for the rental program.

This position is also responsible for overseeing the maintenance and upkeep of rental program-related resources, such as Lecture Hall chairs and equipment as well as the condition of the Lecture Hall, kitchen, and elevator room.

Requirements

The ideal candidate will have a good knowledge of event management and a strong attention to detail, with superior customer service and public relations skills. This person will also have a professional personal appearance, well-developed communications skills, and supervisory experience including knowledge of how to effectively hire, train, and motivate subordinates.

MINIMUM & ADDITIONAL REQUIREMENTS:  Two-year college degree with major coursework in hospitality, recreation, event management or a related field OR a two-year college degree with major coursework in American history, public history, historic site management or a related field; three years of applicable experience, including experience working with public audiences of all ages; strong oral and written communication skills; strong organizational skills with a demonstrated high attention to detail; computer proficiency, including Microsoft Office Suite.  
PREFERRED QUALIFICATIONS:  A college degree in hospitality, recreation, event management or a related field OR a college degree in American history, public history, historic site management or a related field; supervisory experience in a museum, hospitality, or event management environment; five years of applicable experience, including experience working with public audiences of all ages and scheduling of events, public programs or rental functions; strong oral and written communication skills; strong organizational skills with a demonstrated high attention to detail; computer proficiency, including Microsoft Office Suite; ability to lift and carry forty pounds for a short distance.
Job Information
  • Alexandria, Virginia, 22314, United States
  • 25294544
  • October 21, 2015
  • Museum Aide I (Facilities Coordinator)
  • City of Alexandria, VA – The Lyceum
  • Facility/Operations
  • No
  • Part-Time
  • Indefinite
  • BA/BS/Undergraduate
  • 2-3 Years
  • None
  • $15.92 – $15.92 (Hourly Wage)