Development Events Associate

Position Title: Development Events Associate
Department: Development
Reports to: Director of Special Events
Type of Position: Full-time

Position Summary

Reporting to the Director of Special Events, and working closely with the rest of the Development Team, the Development Events Associate will be the lead logistical coordinator on all development events and a key member of 12-person development team responsible for supporting all of the museum’s fundraising and cultivation goals.

Specific Goals and Key Responsibilities

  • Coordinate and support all event logistics on development events, including the Annual Gala, exhibition openings, and other signature and donor-related events;
  • Serve as primary event contact for outside the department, liaison to museum operations, vendors, and manage event listings in the museum’s event management system (EMS);
  • Write and develop event collateral and work with marketing department to keep projects on time and within budget;
  • Write and manage event-related acknowledgements;
  • Support all development-related meetings and lead/staff the department’s weekly event meeting and take minutes;
  • Track and receive RSVPs and generate attendance lists;
  • Manage and track development expenses, maintain event binder, and submit invoices to finance department;
  • Provide staff lead on Development phone and Patron line coverage;
  • Manage complementary tickets with box office;
  • Provide additional project-based support as needed.
BS/BA or equivalent;
2-3 years of experience with special events (and in development a plus)
Superior organizational skills and ability to manage multiple tasks in a fast-paced environment;
Strong computer skills required, experience using Raiser’s Edge preferred;
Strong attention to detail and ability to handle confidential materials with discretion;
Strong customer service skills, sense of humor and overall flexibility important;
Willingness to work evenings and weekends required.
How To Apply:
To Apply
Join our dedicated, talented team of employees, interns and volunteers, who are passionate about the work they do to support the Museum’s mission. To apply for this position, please use the Museum’s online application system, this is our preferred application method: Both a cover letter and resume are required

The Gardner Museum is committed to affording equal opportunities to qualified individuals regardless of race, color, religion, national origin, sex, age, disabilities, marital status or sexual orientation. Candidates of color are strongly encouraged to apply. The Museum is proud to embrace the goals of Commonwealth Compact ( and pledges to measure its progress toward those goals over time, using the Commonwealth Compact benchmarks.

We receive many resumes and kindly request that you do not call to inquire about the status of your application. Those candidates chosen for interviews will be contacted.

Apply by:
January 28, 2016